Meeting Minutes – 11/22/2016

Minutes

Tax Levy Hearing of

The Marion Park District

Board of Commissioners

November 22, 2016

6:30 p.m.

Boy Scout Cabin

Public Hearing to discuss the

2016 payable 2017 Tax Levy

 1.  Call to Order

The Hearing of the Tax Levy 2016 payable 2017 Hearing was called to order by President Gott at 6:40 p.m. with the following Commissioners present:

Commissioner McReynolds

Commissioner Sheffler

Commissioner Blades

Commissioner Gott

Commissioner Gardiner was absent from the hearing.

2.  Open Forum – 2016 payable 2017 Tax Levy

There were no public attendees present and no discussion items for the 2016 payable 2017 Tax Levy.

3.  Discussion of Ordinance 16-06 Tax Levy 2016 payable 2017.

a.  Kim Meyer CPA of Hudgens and Meyer CPA discussed the information in the Tax Levy with the Commissioners, explaining that this is an annual Truth and Taxation Hearing that is a required hearing when your Levy exceeds greater than 5% of the prior year’s extension. The purpose of the increase is to capture the growth in the county. Supervisor of Assessments advises that there could be a 3% growth in the county.  This will keep your tax rate equivalent each year to capture the growth without raising the tax rate to the household. There will be a certificate of compliance and the Tax Levy and the proof of publication needs to be filed to the County Clerk’s office.

4.  Adjournment

Commissioner Sheffler made a motion at 7:09 p.m.; seconded by Commissioner Blades, to adjourn the Tax Levy Hearing.  Roll called.  Motion carried with unanimous vote.

 

Minutes

Regular Meeting of

The Marion Park District

Board of Commissioners

November 22, 2016

7:00 p.m.

Boy Scout Cabin

Regular Meeting Minutes

1. Call to Order

Regular meeting called to order by President Gott at 7:12 p.m. with the following Commissioners present:

Commissioner McReynolds

Commissioner Sheffler

Commissioner Blades

Commissioner Gott

Commissioner Gardiner was absent for the Regular meeting.

2.  Open Forum

No members of the public present.

3.  Approval of the November 22, 2016 Agenda

Commissioner Blades made a motion at 7:13 p.m.; seconded by Commissioner McReynolds to approve the November 22, 2016 agenda.  Roll called.  Motion carried with unanimous vote.

 4.  Approval of Hearing and Regular Meeting Minutes: October 25, 2016

Commissioner Blades made a motion at 7:14 p.m.; seconded by Commissioner Sheffler to approve the October 25, 2016 minutes.  Roll called.  Motion carried with unanimous vote.

Commissioner Gott noted that Commissioner Gardiner and Commissioner McReynolds were absent from the October 25, 2016 meeting.

5.  Approval of October 2016 Financial Report

Director Reed advised the Commissioners that he was comfortable with the information in the financial statement.  Commissioner Blades questioned the information on A) Balance Sheet line item 489 if the placement was correct.  Commissioner Gott advised that the placement is correct as presented in the Balance Sheet

Commissioner Gott wanted to know if there needed to be a special note under Other Disclosures regarding the bond monies received.  This shows that the cash reserve is actually higher than it is and believes there needs to be a note regarding the information.  Director Reed advised that he would get the information to Kim Stroud / Kim Meyer to see if the note can be added.

Commissioner Sheffler made a motion at 7:21 p.m.; seconded by Commissioner McReynolds to approve the October 2016 Financial Report.  Roll called.  Motion carried with unanimous vote.

6.  Department Reports

a.  Administration

b.  Park Services

Director Reed discussed the Administrative and Park Services reports that were presented to the Commissioners.  A slideshow was presented with updates to equipment and the clearing of Pyramid Park.

7.  Commissioners Reports

Commissioner Sheffler addressed the Commissioners that he is appreciative of the partnership with the City of Marion and the Marion Park District.

Commissioner Gott said that the Pyramid Park clearing looks good and advised the Commissioners that they needed to go look at the work that has been done there.  Also, Ron Ferguson is going to contact Director Reed regarding a basketball tournament and possible sponsorship from the Marion Park District.  Director Reed advised that he was contacted by Mr. Ferguson and advised him to call after the first of the year.

8.  Executive Session pursuant to 5 ILCS 120/2(c) (2) of the Illinois Open Meetings Act (if requested):

a.  Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodges against an employee of the public body or against legal counsel for the public body to determine its validity.

b.  Negotiations – the collective negotiations between public employers and their employees and deliberations concerning salary, schedules for one or more classes of employees.

c.  Real Estate – the acquisition or lease of real property or the selling or rental price of real estate.

Commissioner Sheffler made a motion at 7:45 p.m.to go into Executive session; seconded by Commissioner Blades.  Roll called.  Motion carried with unanimous vote.

9.  Reconvene to Open Session (possible actions following Executive Session).

Commissioner Sheffler made a motion at 9:22 p.m.to go back into open session; seconded by Commissioner Blades.  Roll called.  Motion carried with unanimous vote.

10.  Old Business

a.  Discuss / Approve FMLA (Family Medical Leave Act) / Leave of Absence policy.

Commissioner Sheffler made a motion at 9:23 p.m.; seconded by Commissioner Blades to table the FMLA (Family Medical Leave Act) / Leave of Absence policy.  Roll called. Motion carried with unanimous vote.

11.  New Business

a.  Discuss / Approve special compensation for all full-time staff of the Marion Park District.

Commissioner Sheffler made a motion at 9:24 p.m.; seconded by Commissioner Blades to approve a special compensation of $300.00 to all full-time staff. Roll called.  Motion carried with unanimous vote.

b.  Discuss / Approve Merit Compensation for Director.

Commissioner McReynolds made a motion at 9:25 p.m.; seconded by Commissioner Blades to approve a Merit Compensation for Director of $2,700.00. Roll called.  Motion carried with unanimous vote.

c. Discuss / Approve 2017 fee schedule (summer season fees, tournaments, Aquatic Center, etc.).

Commissioner Sheffler made a motion at 9:27 p.m.; seconded by Commissioner McReynolds to approve 2017 fee schedule (summer season fees, tournaments, Aquatic Center, etc.).  Roll called.  Motion carried with unanimous vote.

d.  Discuss / Approve the final Tax Levy Ordinance 16-06 for FY2017.

Commissioner Sheffler made a motion at 9:28 p.m.; seconded by Commissioner Blades to approve the final Tax Levy Ordinance 16-06 for FY2017.  Roll called.  Motion carried with unanimous vote.

e.  Discuss / Approving Capital Projects Resolution 16-04.

Commissioner Sheffler made a motion at 9:29 p.m.; seconded by Commissioner McReynolds to approve the Capital Projects Resolution 16-04.  Roll called.  Motion carried with unanimous vote.

f.  Discuss / Approve construction of Pyramid Park Disc Golf course.

Commissioner Sheffler made a motion at 9:35 p.m.; seconded by Commissioner Blades to approve the construction of Pyramid Park Disc Golf course with a budget set at $17,500.00.  Roll called.  Motion carried with unanimous vote.

g.  Discuss / Approve land survey for land gift at Pyramid Park from Evrard – Strang LLC.

Commissioner Sheffler made a motion at 9:38 p.m.; seconded by Commissioner McReynolds to approve the land survey for land gift at Pyramid Park from Evrard – Strang LLC. Roll called.  Commissioner McReynolds, Commissioner Sheffler, Commissioner Blades voted aye, Commissioner Gott remains silent.

12.  Next Meeting Date: December 27, 2016

13.  Adjournment

Commissioner McReynolds made a motion at 9:40 p.m.; seconded by Commissioner Blades, to adjourn the Regular Meeting of November 22, 2016.  Roll called.  Motion carried with unanimous vote.

 

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.