Meeting Minutes – July 23, 2019

Minutes
Regular Meeting of
The Marion Park District
Board of Commissioners
July 23, 2019
7:00 p.m.
Boy Scout Cabin

Regular Meeting Minutes

1. Call to Order

Commissioner Gott called the Regular Meeting to order at 7:09 p.m. with the following Commissioners present:

Commissioner Gardiner
Commissioner Sheffler
Commissioner McReynolds
Commissioner Welch
Commissioner Gott

2. Open Forum

There were no public attendees at the Regular Meeting.

3. Approval of July 23, 2019 Agenda

Commissioner Gardiner made a motion at 7:10 p.m.; seconded by Commissioner McReynolds to approve the July 23, 2019 agenda. Roll called. Motion carried with unanimous vote.

4. Approval of Regular Meeting Minutes: June 25, 2019

Commissioner Welch made a motion at 7:26 p.m.; seconded by Commissioner Sheffler to approve the June 25, 2019 Budget Hearing and Regular Minutes. Roll called. Motion carried with unanimous vote.

5. Approval of May 2019 Financial Report

Commissioner Gott asked Director Reed if he had anything to add regarding the Financial Report with Director Reed responding that this is the end of the year financial information. The end of FY19 the overall expenditures percentage is 101%. Per Director Reed’s calculations the Aquatic Center lost $42,149 which includes the paint ($3,000) that is done every 3 years. Taking off the $3,000 it appears that the Aquatic Center lost less than $40,000. The General fund expenditures are at 87% and the Playground and Recreation expenditures are 106% overall. As of the end of the fiscal year, Marion Park District is approximately $140,000 over the 18% cash reserve. The Commissioner’s discussed utilizing some of that money over the cash reserve for new equipment purchases and repairs within the parks.

Commissioner Sheffler made a motion at 8:17 p.m.; seconded by Commissioner Welch to approve the June 2019 Financial Report. Roll called. Motion carried with unanimous vote.

6. Department Reports
a. Administration
b. Park Services
c. Aquatic Center

Director Reed brought to the attention a few highlights and allowed Commissioners to ask any questions. Director Reed advised the Commissioners of the equipment malfunction at the Inclusive Playground and communication with Cunningham Recreation and the installers. Pictures of the projects completed by Park Services were shown to the Commissioners.

7. Commissioners Reports

Commissioner Gott asked if any of the Commissioners had anything to report: Commissioner Gardiner stated he had nothing at this time.
Commissioner Sheffler added that he met with a sign company to discuss the installation of a multimedia sign at Ray Fosse Park. The cost is approximately $20 – $35k and there is a leasing option. Commissioner Sheffler would also like to discuss Goofy Golf and the overgrowth and condition of the area. He believes that a discuss needs to be had with the leaser.
Commissioner McReynolds had nothing to add at this time.
Commissioner Welch advised that he and Director Reed met with Dan Reid regarding a proposed solar array to be installed at Ray Fosse Park. Commissioner Welch gave the Commissioners the information regarding costs, proposed agreement and company. Director Reed advised that it would be placed on next month’s agenda for discussion / approval.
Commissioner Gott had nothing to add at this time.

8. Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
b. Personnel – To consider the appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the public body or legal counsel
for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine
its validity.
Commissioner McReynolds made a motion at 8:31 p.m.; seconded by Commissioner Sheffler to go into Executive Session. Roll called. Motion carried with unanimous vote.

9. Reconvene to Open Session (possible actions following Executive Session)

Commissioner Gardiner made a motion at 9:16 p.m.; seconded by Commissioner Welch to reconvene to Open Session.

10. Old Business

a. Discuss / Approve annual salary for Administrative Assistant Kim Bauernfeind for FY2020 (July 1, 2019 – June 30, 2020) to $18.50 / hour.

Commissioner Gardiner made a motion at 9:17 p.m.; seconded by Commissioner McReynolds to approve annual salary for Administrative Assistant Kim Bauernfeind for FY2020 (July 1, 2019 – June 30, 2020) to $18.50 / hour. Roll called. Motion carried with unanimous vote.

b. Discuss / Approve authorization for Executive Director to install a multimedia style lit sign at the corner of DeYoung and Garfield Streets at Ray Fosse Park.

Commissioner Welch made a motion at 9:20 p.m.; seconded by Commissioner Sheffler to approve authorization for Executive Director to investigate a multimedia style lit sign at the corner of DeYoung and Garfield Streets at Ray Fosse Park. Roll called. Commissioner Gardiner – nay, Commissioner Sheffler – yay, Commissioner McReynolds – nay, Commissioner Welch – yay, Commissioner Gott – nay. Motion denied with 3 – 2 votes.

c. Discuss budget for multimedia style lit sign.

d. Drawing Made Simple would like to utilize a pavilion or their own pop up tent at Ray Fosse Park to offer face painting on Fridays during the summer from 4:30 p.m. – 8:00 p.m. Face painting will be offered at $5.00 – $10.00.

Commissioner Gott asked for a motion, no motion made by the Commissioners. Item dies for lack of a motion.

11. New Business
a. Discuss / Approve FY20 hiring temporary employees for Park Services and Aquatic Center staff at Director Reed’s discretion.
Commissioner Sheffler made a motion at 9:22 p.m.; seconded by Commissioner Gardiner to approve FY20 hiring temporary employees for Park Services and Aquatic Center staff at Director Reed’s discretion. Roll called. Motion carried with unanimous vote.

b. Approval of Executive Session minutes from January 22, 2019, February 26, 2019,
March 26, 2019, April 23, 2019 and May 21, 2019 to remain closed with or without exception.

Commissioner Gardiner made a motion at 9:23 p.m.; seconded by Commissioner Sheffler to approve Executive Session minutes from January 22, 2019, February 26, 2019, March 26, 2019, April 23, 2019 and May 21, 2019 to remain closed without exception. Roll called. Motion carried with unanimous vote.

c. Discuss / Approve hourly rate increase for Temporary Park Technician III, Brock Jones
($.50/hour) from $9.50 / hour to $10.00 / hour.

Commissioner McReynolds made a motion at 9:24 p.m.; seconded by Commissioner Welch to approve hourly rate increase for Temporary Park Technician III, Brock Jones ($.50 / hour) from $9.50 / hour to $10.00 / hour. Roll called. Motion carried with unanimous vote.

12. Next Meeting Date: August 27, 2019

13. Adjournment

Commissioner Gardiner made a motion at 9:26 p.m.; seconded by Commissioner McReynolds to adjourn the Regular Meeting of the Marion Park District Board of Commissioners. Roll called. Motion carried with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.