Meeting Minutes – October 22, 2019

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   October 22, 2019

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting to order at 7:09 p.m. with the following Commissioners present:

            Commissioner Gardiner

            Commissioner Sheffler

            Commissioner Welch

            Commissioner Gott

            Commissioner McReynolds

2.         Open Forum

No members of the public present

3.         Approval of October 22, 2019 Agenda

Commissioner McReynolds made a motion at 7:09 p.m.; seconded by Commissioner Gardiner to approve the October 22, 2019 agenda.  Roll called.  Motion carried with unanimous vote.

4.         Approval of Regular Meeting Minutes:  September 24, 2019

Commissioner Welch made a motion at 7:11 p.m.; seconded by Commissioner Gardiner to approve the September 24, 2019 minutes.  Roll called.  Motion carried with unanimous vote.

5.         Approval of September 2019 Financial Report

Commissioner Gott asked Director Reed if he wanted to explain anything regarding the financials.  Director Reed states the everything seems to be on course, the 2nd tax installment isn’t included on this report, but we received $360,396.55 for the 2nd installment.  On the YTD highlights the operating expenditures are under 25% which would be the average 3 months into the fiscal year. 

Commissioner Sheffler made a motion at 7:14 p.m.; seconded by Commissioner Welch to approve the September 2019 Financial Report.  Roll called.  Motion carried with unanimous vote.

6.         Department Reports

            a. Administration

            b. Park Services

Director Reed brought to the attention a few highlights including pictures of the Halloween Havoc Pickleball Tournament and the solar array project.  The “Meet Me At The Park” from NRPA and food pantry donation was added to the Administrative report.      

7.         Commissioners Reports        

Commissioner Gott asked if any of the Commissioners had anything to report: Commissioner Gardiner stated he had nothing at this time.

Commissioner Sheffler states he went to a trade show in Louisville, KY over the weekend and brought information back to Director Reed, which included a robotic painter.        

Commissioner Welch stated that he spoke to Dan Reid’s partner regarding the installation of a solar array at Pyramid Park.  Director Reed advised the Commissioners that we could lease real property for up to 90 years and there is a possibility that we could lease property at 37 South and Wildcat Drive to Ameren at their substation for a solar array install. 

Commissioner Gott didn’t have anything to report at this time.    

8.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

  1. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 
  2. Personnel – To consider the appointment, employment, compensation, discipline,

performance, or dismissal of specific employees of the public body or legal counsel

for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine

its validity. 

Commissioner Sheffler made a motion at 7:51 p.m.; seconded by Commissioner Gardiner to go into Executive Session.  Roll called.  Motion carried with unanimous vote.

9.         Reconvene to Open Session (possible actions following Executive Session)

            Commissioner Gardiner made a motion at 8:10 p.m.; seconded by Commissioner Sheffler to reconvene to Open Session. 

10.       New Business

a.   Discuss / Approve Resolution 19-03 Truth in Taxation.          

Commissioner Sheffler made a motion at 8:14 p.m.; seconded by Commissioner Welch to approve Resolution 19-03 Truth in Taxation with changes to line 4 from 2018 to 2019.  Roll called.  Motion carried with unanimous vote. 

b.  Discuss Goofy Golf / Batting Cages lease.      

Discussion continued on how or what should be done with the deteriorating conditions of the equipment, landscape and buildings.  Commissioner Gott states he would contact Mr. Anthony Rinella and come up with a resolution to the property. 

        c.  Discuss CD / Money Market options

 Commissioner Gott read the rates from the local banks

  d.  Discuss Game 7 / Cinco de Mayo Tournament for 2020 and future years. 

            Director Reed wanted to inform the Commissioners that he was contacted by Dave

Penning with Game 7 regarding his feelings of a Cinco de Mayo Tournament in 2020   

due to the bad publicity Game 7 received with David Scheible Hall during the 2019  

season.  He would like to continue to use the facilities but doesn’t feel the public is ready 

to accept the organization for the 2020 season. 

e.  Discuss Rock n’ Raft information / repair at the Heartland Medical Center Inclusive Playground.            

Director Reed informed the Commissioners that he has been in contact with Cunningham Recreation / GameTime regarding the issues with the equipment.  It is their conclusion that their installers or equipment are not at fault.  Director Reed asked for permission to contact a structural engineer to look at the equipment and see if this can be fixed in house. 

Commissioner McReynolds left the meeting at 8:40 p.m.

f.  Discuss / Approve IAPD Credentials Certificate naming a delegate and alternates to the Annual Business Meeting of the Illinois Association of Park Districts. 

The Commissioners discussed and decided to make Director Reed the delegate and Commissioner Gott the alternate. 

Commissioner Gardiner made a motion at 8:50 p.m.; seconded by Commissioner Welch to approve naming Director Reed as a delegate and Commissioner Gott as an alternate to the IAPD Credentials Certificate of the Annual Business Meeting of the Illinois Association of Park Districts.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – yay, Commissioner Welch – yay, Commissioner Gott – abstain.  Motion carried with 3 to 0 vote. 

g.  Discuss / Approve Marion Park District paying for flu vaccinations for full-time staff (7) with Heartland Regional Medical Center Express Care at the cost of $25.00 per employee. 

Discuss regarding the vaccinations, Administrative Assistant Kim will check to see if the Park District’s insurance will cover under wellness. 

Commissioner Sheffler made a motion at 8:53 p.m.; seconded by Commissioner Gardiner to approve paying for flu vaccinations for full-time staff (7) with Heartland Regional Meeical Center Express Car at the cost of $25.00 per employee.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – yay, Commissioner Welch – yay, Commissioner Gott – abstain.  Motion carried with 3 to 0 vote. 

11.       Next Meeting Date:  November 19, 2019

12.       Adjournment

Commissioner Sheffler made a motion at 8:54 p.m.; seconded by Commissioner Welch to adjourn the Regular Meeting of the Marion Park District Board of Commissioners.  Roll called.  Motion carried with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.