Meeting Minutes

Meeting Minutes – August 25, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   September 22, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:13 p.m. with the following Commissioners present:

Commissioner Sheffler

Commissioner McReynolds

Commissioner Welch

Commissioner Gott

Commissioner Gardiner was absent from the meeting at this time and will arrive later.

2.         Open Forum

Craig Smith, President of Marion Soccer Inc. was at the attendance of the meeting.  Craig became President of MSI in April 2020. 

3.         Introduction of Aaron Newlin, Park Tech I replacement for Steve Clendenin.

Director Reed introduced Aaron Newlin, he started Monday and introduced the Commissioners to Aaron. 

Director Reed presented Commissioner Gott a plaque for 15 years of service on the Marion Park District Board of Commissioners. 

4.         Approval of August 25, 2020 Agenda

Commissioner Gardiner made a motion at 7:12 p.m.; seconded by Commissioner McReynolds to approve the August 25, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

5.         Approval of FY2021 Budget Hearing and Regular Meeting Minutes – July 28, 2020.

Commissioner McReynolds made a motion at 7:13 p.m.; seconded by Commissioner Gardiner to approve the FY2021 Budget Hearing and Regular Meeting Minutes – July 28, 2020.  Roll called.  Motion carried with unanimous vote with those present.

6.         Approval of July 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights with Director Reed replying that on the year to date expense report for Park Services, we are at 5.8% for the first month it should be 8.33%.  The shelter rentals are through the roof per what was budgeted.  The field rentals through July we have collected $550.00.  The net operating cost was $59,475.50 and we are well below the $80,000 ceiling that he had put into place.  Director Reed states that maybe next year or beginning 2022 fiscal year they will need to talk about changing the cash reserve from 18% to a flat amount.  Director Reed asked Commissioner Gott if we would have the tax installment around the 2nd week of September with Commissioner Gott replying yes.  Director Reed anticipates that we should receive about $490,000.00 for the 1st tax installment and we would be in good shape. 

Commissioner Gardiner made a motion at 7:20 p.m.; seconded by Commissioner Welch to approve the July 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

7.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administration and Park Services reports, pictures of Park Services projects were shown to the Commissioners. 

8.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner McReynolds – no, Commissioner Welch – no, Commissioner Gott wanted to make Director Reed aware that the grass at Pharaoh’s Way hole # 3 by the ditch needs mowed.  Director Reed states he will contact Doug Phillips to see if they can help.  Commissioner Gott also suggested doing a Food Truck / movie or concert day at Ray Fosse Park.      

9.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

c. The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner McReynolds made a motion at 7:50 p.m.; seconded by Commissioner Welch to go into Executive Session.  Roll called.  Motion carried with unanimous vote with those present.

10.       Reconvene to Open Session (possible actions following Executive Session)

Commissioner Welch made a motion at 8:14 p.m.; seconded by Commissioner Gardiner to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote with those present.

11.       New Business

a. Approval of Executive Session minutes from January 28, 2020, February 25, 2020, April 28, 2020, May 19, 2020, and June 23, 2020 to remain closed with or without exception. 

Commissioner Gardiner made a motion at 8:18 p.m.; seconded by Commissioner Welch of approval of Executive Session minutes from January 28, 2020, February 25, 2020, April 28, 2020, May 19, 2020, and June 23, 2020 to remain closed without exception.  Roll called.  Motion carried with unanimous vote with those present.

b. Discuss / Approve 2021 baseball & softball tournament dates as follows:

  1. April 23 – 25, 2021 Greater Midwest Baseball (Hooper)
  2. June 4 – 6, 2021 Greater Midwest Baseball (Hooper)

Commissioner Welch made a motion at 8:20 p.m.; seconded by Commissioner McReynolds to approve baseball & softball tournament dates as follows:  April 23 – 25, 2021 Greater Midwest Baseball (Hooper) and June 4 – 6, 2021 Greater Midwest Baseball (Hooper). 

12.       Next Meeting Date:  September 22, 2020

13.       Adjournment

Commissioner Gardiner made a motion at 8:20 p.m.; seconded by Commissioner Welch to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.       

Regular Meeting Minutes – July 28, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   July 28, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:00 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner McReynolds

Commissioner Gott

Commissioner Sheffler

Commissioner Welch attended the meeting remotely due to health reasons / under quarantine per his employer and in accordance with the Remote Attendance Resolution.

2.         Open Forum

There are no public attendees or calls.

3.         Approval of July 28, 2020 Agenda

Commissioner Sheffler made a motion at 7:01 p.m.; seconded by Commissioner McReynolds to approve the July 28, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

4.         Approval of Budget Hearing and Regular Meeting Minutes – June 23, 2020.

Commissioner McReynolds made a motion at 7:02 p.m.; seconded by Commissioner Gardiner to approve the Budget Hearing and Regular Meeting Minutes – June 23, 2020 with the correction in item 2.  Open Forum – for the Budget Hearing and Regular Meeting Minutes removing “for the meeting due to the COVID19 pandemic.”  Roll called.  Motion carried with unanimous vote with those present.

5.         Approval of June 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights.  Director Reed advised the Commissioners that this is the last month of the fiscal year and due to the hold on spending, we will end the year with an additional $275,131.24 over the 18% cash reserve.  Commissioner Gott asked about the Inclusive Playground fund and if there was a payment due with Director Reed replying yes in October. 

Commissioner Sheffler made a motion at 7:06 p.m.; seconded by Commissioner McReynolds to approve the June 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

6.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administration and Park Services reports, pictures of Park Services projects were shown to the Commissioners.  Director Reed also advised of the Air Evac utilizing Field # 7 in Ray Fosse Park for emergency landings in the month of July 2020, pictures of the Air Evac helicopter were shown.         

7.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner Sheffler – no, Commissioner McReynolds – no, Commissioner Gott wanted to make Director Reed aware that the grass was not blown off the sidewalks, etc. at Harrison – Bruce Park after mowing today. 

8.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

c.  The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner Gardiner made a motion at 7:30 p.m.; seconded by Commissioner Sheffler to go into Executive Session.  Roll called.  Motion carried with unanimous vote.

9.         Reconvene to Open Session (possible actions following Executive Session)

Commissioner Gardiner made a motion at 8:44 p.m.; seconded by Commissioner Sheffler to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote.

10.       Old Business

a. Discuss / Approve Revenues by Source Ordinance 20-02.    

Commissioner Sheffler made a motion at 8:47 p.m.; seconded by Commissioner Gardiner to approve the Revenues by Source Ordinance 20-02.  Roll called.  Motion carried with unanimous vote.

b. Discuss / Approve FY2021 Final Budget Ordinance 20-03.    

Commissioner Sheffler made a motion at 8:48 p.m.; seconded by Commissioner McReynolds to approve the FY2021 Final Budget Ordinance 20-03. Roll called.  Motion carried with unanimous vote. 

11.       New Business

a. Discuss / Approve hiring Park Tech I to replace retired Park Tech I, Steve Clendenin.

Commissioner Sheffler made a motion at 8:49 p.m.; seconded by Commissioner Welch to approve the hiring of a Park Tech I to replace retired Park Tech I, Steve Clendenin.  Roll called.  Motion carried with unanimous vote. 

b. Discuss / Approve increasing phone stipend for Administrative Assistant Kim from $20.00 per month to $30.00 per month.

Commissioner Sheffler made a motion at 8:49 p.m.; seconded by Commissioner Welch to approve the hiring of a Park Tech I to replace retired Park Tech I, Steve Clendenin.  Roll called.  Motion carried with unanimous vote. 

c. Discuss / Approve requesting bids to repair / close in waterway in Fosse Park near North Garfield Street. 

Commissioner Sheffler made a motion at 8:53 p.m.; seconded by Commissioner McReynolds to approve requesting bids to repair / close in waterway in Fosse Park near North Garfield Street.  Roll called.  Motion carried with unanimous vote.

12.       Next Meeting Date:  August 25, 2020

13.       Adjournment

Commissioner Gardiner made a motion at 8:55 p.m.; seconded by Commissioner McReynolds to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.       

Budget Hearing Minutes – July 28, 2020

Minutes

 FY2021 Budget Hearing

  The Marion Park District

    Board of Commissioners

   July 28, 2020

  6:45 p.m.

  Boy Scout Cabin

Public Hearing to discuss the

2020 / 2021 Budget will begin at 6:45 p.m.

  1. Call to Order

Commissioner Gott called the FY2021 Budget Hearing of the Marion Park District to order at 6:57 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner McReynolds

Commissioner Gott

Commissioner Sheffler 

Commissioner Welch attended the meeting remotely due to quarantine order from his employer and according to the Remote Attendance Resolution. 

2. Open Forum – Budget Hearing

There are no public attendees or call.

3. Adjournment

Commissioner Gardiner a motion at 6:58 p.m.; seconded by Commissioner Sheffler to adjourn the FY2021 Budgeting Hearing of the Marion Park District.  Roll called.  Motion to table with unanimous vote with those present.

Meeting Minutes – June 23, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   June 23, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 6:50 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner McReynolds

Commissioner Gott

Commissioner Sheffler attended via telephone due to feeling ill.

Commissioner Welch was absent for the meeting

2.         Open Forum

There are no public attendees or calls.

3.         Approval of June 23, 2020 Agenda

Commissioner Gardiner made a motion at 6:51 p.m.; seconded by Commissioner McReynolds to approve the June 23, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

4.         Approval of Regular Meeting Minutes – May 19, 2020.

Commissioner McReynolds made a motion at 6:52 p.m.; seconded by Commissioner Gardiner to approve the Regular Meeting Minutes – May 19, 2020.  Roll called.  Motion carried with unanimous vote with those present.

5.         Approval of May 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights.  Director Reed wanted the Commissioners to review the Cash Flow document for this month.  The projection shows that with the present money on hand the Park District will have exhausted their money in mid-December 2020 with monthly expenditures.  Commissioner Gardiner asked Director Reed what the savings would be this year by not opening the pool with Director Reed replying approximately $40,000. 

Commissioner Gardiner made a motion at 6:56 p.m.; seconded by Commissioner McReynolds to approve the May 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

Commissioner Gott read into the record that Commissioner Welch arrived at the meeting at 7:00 p.m.

6.         Department Reports

            a. Administration

            b. Park Services

Intern Bailee Pulley went over the Administrative and Park Services Reports, Director Reed added that Steve Clendenin will be retiring in July, July 10th will be his last day.  There was discussion regarding the Halloween Havoc Pickleball Tournament and registrations were available online.       

7.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner Sheffler – no, Commissioner McReynolds – no, Commissioner Gott wanted to know the status of the playgrounds in Phase 4, Director Reed states there is no guidance from the State / Governor on outdoor playgrounds, he will contact Representative Severin and Senator Fowler tomorrow to get their insight.    

8.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

c.  The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner McReynolds made a motion at 7:22 p.m.; seconded by Commissioner Welch to go into Executive Session.  Roll called.  Motion carried with unanimous vote.

9.       Reconvene to Open Session (possible actions following Executive Session)

Commissioner Sheffler made a motion at 7:38 p.m.; seconded by Commissioner Gardiner to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote.

10.       New Business

a. Discuss / Approve an addendum to employment agreement suspending salary increase (FY2021) for Director Reed.      

Commissioner Sheffler made a motion at 7:41 p.m.; seconded by Commissioner Gardiner to approve an addendum to employment agreement suspending salary increase (FY2021) for Director Reed.  Roll called.  Motion carried with unanimous vote.

b. Discuss / Approve Revenues by Source Ordinance 20-02.    

Commissioner Welch made a motion at 7:42 p.m.; seconded by Commissioner Gardiner to table the Revenues by Source Ordinance 20-02.  Roll called.  Motion carried with unanimous vote.

c. Discuss / Approve FY2021 Final Budget Ordinance 20-03.    

Commissioner McReynolds made a motion at 7:42 p.m.; seconded by Commissioner Gardiner to table the FY2021 Final Budget Ordinance 20-03. Roll called.  Motion carried with unanimous vote. 

d. Discuss / Approve IPARKS liability insurance policy renewal for FY2021 and payment of premium. 

Commissioner Sheffler made a motion at 7:44 p.m.; seconded by Commissioner Welch to approve IPARKS liability insurance policy renewal for FY2021 and payment of premium.  Roll called.  Motion carried with unanimous vote.

11.       Next Meeting Date:  July 28, 2020

12.       Adjournment

Commissioner Gardiner made a motion at 7:45 p.m.; seconded by Commissioner McReynolds to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.       

Budget Hearing Meeting Minutes – June 23, 2020

Minutes

 FY2021 Budget Hearing

  The Marion Park District

    Board of Commissioners

   June 23, 2020

  6:30 p.m.

  Boy Scout Cabin

Public Hearing to discuss the

2020 / 2021 Budget will begin at 6:30 p.m.

  1. Call to Order

Commissioner Gott called the FY2021 Budget Hearing of the Marion Park District to order at 6:35 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner McReynolds

Commissioner Gott

Commissioner Sheffler who attended via telephone due to feeling ill. 

Commissioner Welch was absent for the meeting

2. Open Forum – Budget Hearing

There are no public attendees or call.

3. Adjournment

Commissioner McReynolds a motion at 6:37 p.m.; seconded by Commissioner Gardiner to adjourn the FY2021 Budgeting Hearing of the Marion Park District.  Roll called.  Motion to table with unanimous vote with those present.

Meeting Minutes – May 19, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   May 19, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:12 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner Sheffler

Commissioner McReynolds

Commissioner Gott

Commissioner Welch was absent for the meeting

2.         Open Forum

There are no public attendees or calls for the meeting due to the COVID19 pandemic.

3.         Introduction of SUC Master’s degree candidate intern in Recreation Administration, Bailee Pulley.

            Director Reed introduced Bailee Pulley to the Commissioners and spoke on the plans for the internship. 

4.         Approval of May 19, 2020 Agenda

Commissioner McReynolds made a motion at 7:14 p.m.; seconded by Commissioner Sheffler to approve the May 19, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

5.         Approval of Regular Meeting Minutes – April 28, 2020.

Commissioner Gott noted that the March 2020 meeting was cancelled due to the COVID19 pandemic and “Shelter in Place” ordered.

Commissioner McReynolds made a motion at 7:15 p.m.; seconded by Commissioner Sheffler to approve the Regular Meeting Minutes – April 28, 2020.  Roll called.  Motion carried with unanimous vote with those present.

6.         Approval of April 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights.  Director Reed wanted the Commissioners to review the Cash Flow document for this month.  The projection shows that with the present money on hand the Park District will have exhausted their money in mid-December 2020 with monthly expenditures.   

Commissioner Sheffler made a motion at 7:35 p.m.; seconded by Commissioner McReynolds to approve the March 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

7.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administrative Reports and Park Services Reports hitting on the highlights and showing pictures.     

8.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner Sheffler – no, Commissioner McReynolds – no, Commissioner Gott wanted to know what the plan was to paint the swimming pool.  Director Reed stated they would not paint the pool this year but touch up areas that need it.  Director Reed states that they have been painting the pool every 3 years and would probably paint the pool after the season in 2021.  Commissioner Gott also wanted to know if we could paint the slide the same color as the diving boards.  Director Reed states that the diving boards were powder coated but we could look into a commercial grade paint that the slide could be painted. 

9.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

c. The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner Gardiner made a motion at 7:48 p.m.; seconded by Commissioner Sheffler to go into Executive Session.  Roll called.  Motion carried with unanimous vote with those present.

10.       Reconvene to Open Session (possible actions following Executive Session)

Commissioner Gardiner made a motion at 8:01 p.m.; seconded by Commissioner Sheffler to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote with those present.

11.       Old Business

a. Discuss / Approve status of the travel baseball / softball tournaments remaining summer 2020. 

Commissioner Sheffler made a motion at 8:13 p.m.; seconded by Commissioner Gardiner to approve cancelling the tournaments for June 2020 at Ray Fosse Park.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – yay, Commissioner McReynolds – yay, Commissioner Gott – nay.  Motion carried with 3 -1 vote.

12.       New Business

a. Discuss / Approve status of the Aquatic Center for Summer 2020 with Governor’s new phased opening announced on May 5, 2020.      

Commissioner Gardiner made a motion at 8:16 p.m.; seconded by Commissioner McReynolds to cancel the Aquatic Center for Summer 2020 due to new phased opening announced by the Illinois Governor.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – nay, Commissioner McReynolds – yay, Commissioner Gott – yay.  Motion carried with 3-1 vote.

b. Discuss / Approve status of the ball fields at Ray Fosse and Pyramid Parks.    

Commissioner Sheffler made a motion at 8:24 p.m.; seconded by Commissioner Gardiner to approve keeping the ball fields closed until the end of June 2020.  Roll called.  Motion carried with unanimous vote of those present.

c. Discuss / Approve TWIGS at Pyramid and Harrison – Bruce Parks beginning Memorial Day through the Summer 2020.    

Commissioner Sheffler made a motion at 8:27 p.m.; seconded by Commissioner McReynolds to approve TWIGS at Pyramid and Harrison – Bruce Parks beginning Memorial Day through the Summer 2020. Roll called.  Motion carried with unanimous vote of those present. 

d. Discuss / Approve Goofy Golf and Batting Cage operations for Summer 2020. 

Commissioner Sheffler made a motion at 8:31 p.m.; seconded by Commissioner Gardiner to approve the opening of Goofy Golf and Batting Cages with action plan present beginning in Phase 3, May 29, 2020.  Roll called.  Motion carried with unanimous vote.

e. Discuss / Approve FY2021 Tentative Budget Ordinance 20-01.

Commissioner Sheffler made a motion at 8:33 p.m.; seconded by Commissioner Gardiner to approve FY2021 Tentative Budget Ordinance 20-01.  Roll called.  Motion carried with unanimous vote.

f. Discuss / Approve Interest payment on Bonds to Bank of Oklahoma due June 15, 2020. 

Commissioner Sheffler made a motion at 8:34 p.m.; seconded by Commissioner McReynolds to approve interest payment on Bonds to Bank of Oklahoma due June 15, 2020.  Roll called.  Motion carried with unanimous vote.

13.       Next Meeting Date:  June 23, 2020

14.       Adjournment

Commissioner Gardiner a motion at 8:35 p.m.; seconded by Commissioner Sheffler to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.       

Meeting Minutes – April 28, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   April 28, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:09 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner Sheffler

Commissioner Welch

Commissioner Gott

Commissioner McReynolds

2.         Open Forum

There are no public attendees for the meeting and no calls due to the COVID19 pandemic.

3.         Approval of April 28, 2020 Agenda

Commissioner Gardiner made a motion at 7:10 p.m.; seconded by Commissioner McReynolds to approve the April 28, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

4.         Board Reorganization

a. President – Commissioner Sheffler nominated Commissioner Gott as the President, there are no other nominations.

Commissioner Sheffler made a motion at 7:12 p.m.; seconded by Commissioner Gardiner to approve the nomination of Commissioner Gott as President of the Marion Park District Board of Commissioners.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – yay, Commissioner McReynolds – yay, Commissioner Welch – yay, Commissioner Gott – abstain.  Motion carried with 4-0 vote. 

b. Vice President – Commissioner Sheffler nominated Commissioner McReynolds as Vice President, there are no other nominations.

Commissioner Sheffler made a motion at 7:12 p.m.; seconded by Commissioner Gardiner to approve the nomination of Commissioner McReynolds as Vice President of the Marion Park District Board of Commissioners.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – yay, Commissioner McReynolds – abstain, Commissioner Welch – yay, Commissioner Gott – yay.  Motion carried with 4-0 vote. 

c. Secretary / Treasurer – Commissioner Gardiner nominated Commissioner Sheffler as Secretary / Treasurer, there are no other nominations.

Commissioner Gardiner made a motion at 7:13 p.m.; seconded by Commissioner Welch to approve the nomination of Commissioner Sheffler as Secretary / Treasurer of the Marion Park District Board of Commissioners.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – abstain, Commissioner McReynolds – yay, Commissioner Welch – yay, Commissioner Gott – yay.  Motion carried with 4-0 vote. 

5.         Approval of Regular Meeting Minutes – February 25, 2020.

Commissioner Gott noted that the March 2020 meeting was cancelled due to the COVID19 pandemic and “Shelter in Place” ordered.

Commissioner Gardiner made a motion at 7:15 p.m.; seconded by Commissioner Welch to approve the Regular Meeting Minutes – February 25, 2020.  Roll called.  Motion carried with unanimous vote with those present.

6.         Approval of February and March 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights.  Director Reed wanted the Commissioners to review the Cash Flow document prepared by Kim Meyer.  This shows the projections of the total cash on hand as of today and expenditures of at least $80,0000 the Park District can be sustainable until November 2020.  This is the projection with receiving no other revenues at this time.  Commissioner Gott explained the tax information and projections of the property tax bills. 

Commissioner Sheffler made a motion at 7:35 p.m.; seconded by Commissioner McReynolds to approve the March 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

7.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administrative Reports and Park Services Reports hitting on the highlights and showing pictures.  There was a presentation of the Goofy Golf project shown to the Commissioners.   

8.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner Sheffler wanted the other Commissioners to keep in mind that ISHA has cancelled all sports for the summer, this is in reference to the agenda item of the tournaments in June.  He also would like to give a kudos to the Board for keeping the financials in such good shape. Commissioner McReynolds – no, Commissioner Welch – no, Commissioner Gott wanted to know if there will need to be a Special Meeting for any openings of the Park District.  The next meeting is on May 19th due to Memorial Day and everything should be decided at that meeting. 

9.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

c. The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner Welch made a motion at 8:13 p.m.; seconded by Commissioner Sheffler to go into Executive Session.  Roll called.  Motion carried with unanimous vote.

10.         Reconvene to Open Session (possible actions following Executive Session)

Commissioner Sheffler made a motion at 8:46 p.m.; seconded by Commissioner Welch to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote.

11.       New Business

a. Discuss / Approve Resolution 20-04, Resolution to Adopt a Remote Attendance Policy.

Commissioner Sheffler made a motion at 8:49 p.m.; seconded by Commissioner Gardiner to approve Resolution 20-04, Resolution to Adopt a Remote Attendance Policy.  Roll called.  Motion carried with unanimous vote.

b. Discuss / Approve Resolution 20-05, Resolution to Allow Benefit Protection Leave for Illinois Municipal Retirement Fund.    

Commissioner Sheffler made a motion at 8:52 p.m.; seconded by Commissioner Welch to approve Resolution 20-05, Resolution to Allow Benefit Protection Leave for Illinois Municipal Retirement Fund.  Roll called.  Motion carried with unanimous vote.

c. Discuss / Approve status of the Aquatic Center for Summer 2020. 

Commissioner Sheffler made a motion at 9:01 p.m.; seconded by Commissioner Gardiner to approve opening the Aquatic Center for the Summer of 2020 as per the plan of action by Director Reed and Christy Underwood pursuant to the IDPH and the Governor of Illinois and will be revisited at the May 2020 meeting.  Roll called.  Motion to carried with unanimous vote.

d. Discuss / Approve status of the travel baseball / softball tournaments remining Summer 2020. 

Commissioner Gardiner made a motion at 9:06 p.m.; seconded by Commissioner Welch to table the travel baseball / softball tournaments remaining Summer 2020.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – silent, Commissioner McReynolds – yay, Commissioner Welch – yay, Commissioner Gott – yayMotion to table with 4-0 vote.

e. Discuss / Approve Summer Internship for SIU student completing their Master’s in Recreation Administration. 

Commissioner Gott asked for the name of the intern with Director Reed replying, Bailee Pulley.  Director Reed gave the Commissioners her background and what his expectations are for the internship. 

Commissioner Sheffler made a motion at 9:13 p.m.; seconded by Commissioner McReynolds to approve Summer Internship for SIU student completing their Master’s in Recreation Administration.  Roll called.  Motion carried with unanimous vote.

f. Discuss FY2021 Budget for the Marion Park District.

12.       Next Meeting Date:  May 19, 2020

13.       Adjournment

Commissioner Sheffler a motion at 9:25 p.m.; seconded by Commissioner Welch to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.       

Meeting Minutes – February 25, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   February 25, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:13 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner Sheffler

Commissioner Welch

Commissioner Gott

Commissioner McReynolds was absent from the regular meeting.

2.         Open Forum

There are no public attendees except Anthony Rinella who is listed on the agenda for the Batting Cages and Goofy Golf.

3.         Approval of February 25, 2020 Agenda

Commissioner Sheffler made a motion at 7:14 p.m.; seconded by Commissioner Welch to approve the February 25, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

Commissioner Gott asked for a motion to move to item 10a, Discuss / Approve Batting Cages and Goofy Golf improvements and lease for 2020, in respect for Anthony Rinella’s time. 

Commissioner Gardiner made a motion at 7:15 p.m.; seconded by Commissioner Sheffler to approve moving to item 10a, Discuss / Approve Batting Cage and Goofy Golf improvements and lease for 2020.  Roll called.  Motion carried with unanimous vote with those present.

Commissioner Gott states that they would like to bring the Goofy Golf up to the standard of the other items at the Park District and surrounding areas.  Anthony states that he has discussed it with Director Reed, and he does need some help with the landscaping areas.  He plans on pressure washing the fence and painting both buildings with Commissioner Gott asking if he had a problem painting the same green that is used by the Park District.  Director Reed advised that he has IDOC work crews coming the first week of March and would like to utilize them in the Goofy Golf area.  There was discussion on additional changes and help needed at the Goofy Golf area. 

Commissioner Gardiner made a motion at 7:38 p.m.; seconded by Commissioner Welch to approve the Batting Cage and Goofy Golf improvements and lease for 2020.  Roll called.  Motion carried with unanimous vote with those present.

Commissioner Gott asked for a motion to move back to item 4, Approval of Regular Meeting Minutes – January 28, 2020. 

Commissioner Welch made a motion at 7:39 p.m.; seconded by Commissioner Gardiner to approve moving back to item 4, Approval of Regular Meeting Minutes – January 28, 2020.  Roll called.  Motion carried with unanimous vote with those present.

4.         Approval of Regular Meeting Minutes – January 25, 2020.

Commissioner Gardiner made a motion at 7:40 p.m.; seconded by Commissioner Welch to approve the Regular Meeting Minutes – January 25, 2020.  Roll called.  Motion carried with unanimous vote with those present.

5.         Approval of January 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights.  Director Reed states there are 5 months left of the fiscal year and the District is in good financial shape.  On the year to date expenses we are running 41.9% on all expenses of a budget that is 7 months into their fiscal year that should be at 58.3%. 

Commissioner Sheffler made a motion at 7:44 p.m.; seconded by Commissioner Welch to approve the January 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

6.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administrative Reports and Park Services Reports.  Director Reed goes over the monies that has been received from grants, trainings that Director Reed and Administrative Assistant Kim will be attending, and Soccer information of what the Soccer Board would like done at the Complex including a new refillable water fountain.  Director Reed went over the repairs and projects completed by Park Services including a mulching plate that was fabricated. 

7.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner Sheffler asked if there was going to be a swing placed back at Ashley Park with Director Reed stating yes, the swing has been purchased and is awaiting the weather to break to be put up.  Commissioner Welch – no, , Commissioner Gott stated that Amanda Throgmorton with Heartland Rotary would like to speak to Director Reed about a project / partnership in the $4,000 – $5,000 range.  Director Reed stated he would contact her to give her ideas on the request. 

8.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

c. The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner Gardiner made a motion at 8:15 p.m.; seconded by Commissioner Sheffler to go into Executive Session.  Roll called.  Motion carried with unanimous vote with those present.

9.         Reconvene to Open Session (possible actions following Executive Session)

Commissioner Gardiner made a motion at 8:37 p.m.; seconded by Commissioner Sheffler to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote with those present.

10.       New Business

b. Discuss / Approve hiring of Manager and Assistant Manager positions at the Aquatic Center.

Commissioner Gott asked for names for the positions, Director Reed stated that the Manager will be Christy Underwood and one of the Assistant Managers will be Jacob Rice, there hasn’t been a determination on the 2nd Assistant Manager at this time.   

Commissioner Gardiner made a motion at 8:40 p.m.; seconded by Commissioner Welch to approve hiring of Manager (Christy Underwood) and Assistant Manager (Jacob Rice and another to be named later) positions at the Aquatic Center.  Roll called.  Motion carried with unanimous vote with those present.

c. Discuss / Approve hours for Manager and Assistant Managers for March / April / May 2020 in preparation for the 2020 Aquatic Center (40 hours per Manager and Assistant Manager for the 3 – month period). 

Commissioner Gardiner made a motion at 8:41 p.m.; seconded by Commissioner Welch to hours for Manager and Assistant Managers for March / April / May 2020 in preparation for the 2020 Aquatic Center (40 hours per Manager and Assistant Manager for the 3 – month period).  Roll called.  Motion carried with unanimous vote with those present.

d. Discuss / Approve wage for Manager ($14.00 / hr.) and Assistant Manager ($10.50 / hr.) position for the Aquatic Center.

Commissioner Sheffler made a motion at 8:44 p.m.; seconded by Commissioner Gardiner approve wage for Manager ($14.00 / hr.) and Assistant Manager ($10.50 / hr.) position for the Aquatic Center.  Roll called.  Motion carried with unanimous vote with those present.

e. Discuss / Approve MYBSA lease N. Otis Street Concession building.

Commissioner Sheffler made a motion at 8:44 p.m.; seconded by Commissioner Welch to approve MYBSA lease N. Otis Street Concession building.  Roll called.  Motion carried with unanimous vote with those present.

f. Discuss / Approve MSI lease of concession building at the Soccer Complex. 

Commissioner Sheffler made a motion at 8:45 p.m.; seconded by Commissioner Gardiner to approve MSI lease of concession building at the Soccer Complex.  Roll called.  Motion carried with unanimous vote with those present.

g. Discuss / Approve Keith Beasley concession lease at Field # 7 concession area. 

Commissioner Gardiner made a motion at 8:46 p.m.; seconded by Commissioner Sheffler to approve Keith Beasley concession lease at Field # 7 concession area.  Roll called.  Motion carried with unanimous vote with those present.

h. Discuss / Approve SIASL (Spring Soccer League) using the Soccer Complex for their spring league on Wednesday’s March 2020 – May 2020. 

Commissioner Sheffler made a motion at 8:47 p.m.; seconded by Commissioner Welch to approve SIASL (Spring Soccer League) using the Soccer Complex for their spring league on Wednesday’s March 2020 – May 2020.  Roll called.  Motion carried with unanimous vote with those present.

13.       Next Meeting Date:  March 23, 2020

14.       Adjournment

Commissioner Gardiner made a motion at 8:48 p.m.; seconded by Commissioner Welch to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion carried with unanimous vote with those present.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.       

Meeting Minutes – January 28, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   January 28, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:06 p.m. with the following Commissioners present:

Commissioner Sheffler

Commissioner McReynolds

Commissioner Gott

Commissioner Welch and Commissioner Gardiner were absent for the start of the meeting but will be joining in a few minutes.

2.         Open Forum

            There are no public attendees at the Regular Meeting and no discussion items.

3.         Approval of January 28, 2020 Agenda

Commissioner McReynolds made a motion at 7:07 p.m.; seconded by Commissioner Sheffler to approve the January 28, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

4.         Approval of Regular Meeting Minutes – December 17, 2019.

Commissioner McReynolds made a motion at 7:08 p.m.; seconded by Commissioner Sheffler to approve the Regular Meeting Minutes – December 17, 2019.  Roll called.  Motion carried with unanimous vote with those present.

5.         Approval of Special Meeting Minutes:  January 16, 2020.

Commissioner Sheffler made a motion at 7:09 p.m.; seconded by Commissioner McReynolds to approve the Special Meeting Minutes – January 16, 2020.  Roll called.  Motion carried with unanimous vote with those present.

6.         Approval of December 2019 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights.  Director Reed states on the year to date expenditures on average are at 35 % and are 6 months into the fiscal year.  Commissioner Gott states that we are $98,000 to the good compared to last year.  Director Reed stated that everything seems to be doing fine and has no concerns.

Commissioner McReynolds made a motion at 7:14 p.m.; seconded by Commissioner Sheffler to approve the December 2019 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

7.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administrative Reports and Park Services Reports.  Director Reed updated the Commissioners with monies received for Personal Property Replacement Tax and grants received.  We will receive over $1,800 from IPRF Safety Grant and we will apply for the IPARKS iGrant when it is updated.  The credit card machine in the office will be changed out to FirstData and will save $500.00 per year.  Commissioner Gott asked if we are on a records retention protocol with Director Reed replying that there is a records retention policy.  Director Reed updated the Commissioners on the solar array progress with Dan Reid.  Director Reed updated the Commissioners with compliance with the State Statutes (baby changing stations and single use bathrooms).  Director Reed showed the Commissioners pictures of projects performed by Park Services. 

Commissioner Welch arrived at the meeting at 7:16 p.m. and Commissioner Gott read his arrival into the meeting.   

8.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had a report, Commissioner Sheffler states that the past week he has noticed the bathroom light has been on at the Ashley Park bathrooms.  Commissioner McReynolds – no, Commissioner Welch states that he was approached by Marion Soccer regarding a few things at the Soccer Complex.  They would like grading and seeding done at the goals on the fields and would also like to update the water fountains at the Soccer Complex.  He stated that Tyler Young is on the Board now and they plan on attending the next meeting.  Commissioner Gardiner – no, Commissioner Gott – no.

Commissioner Gott read into the record that Commissioner Gardiner arrived at 7:38 p.m. 

9.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

  1. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 
  2. Personnel – To consider the appointment, employment, compensation, discipline,

performance, or dismissal of specific employees of the public body or legal counsel

for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine

its validity.

Commissioner Sheffler made a motion at 7:45 p.m.; seconded by Commissioner Gardiner to go into Executive Session.  Roll called.  Motion carried with unanimous vote.

10.       Reconvene to Open Session (possible actions following Executive Session)

Commissioner Welch made a motion at 8:19 p.m.; seconded by Commissioner Sheffler to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote.

Commissioner Gott backed up to the Park Services reports, where Director Reed showed the Commissioners what Park Services created for the Bags Complex, which is a bags holder that will be attached to the pergola area. 

11.       Old Business

  1. Discuss / Approve rescinding November 19, 2019 new business item 10g, transferring $700,000 to Illinois Funds. 

Commissioner Gott advised the Commissioners that this was tabled to let Commissioner McReynolds address any concerns that he had since he was not at the Special meeting.  Commissioner McReynolds states that he wanted to see if Peoples National Bank would give us a better rate.  Commissioner Gott did speak with Tracey Glenn regarding a few reservations regarding the rate they presented and per Tracey, the rate that Peoples proposed was the first and best offer. 

Commissioner Sheffler made a motion at 8:24 p.m.; seconded by Commissioner McReynolds to rescind the November 19, 2019 new business item 10g, transferring $700,000 to Illinois Funds.  Roll called.  Commissioner Gardiner – nay, Commissioner Sheffler – yay, Commissioner McReynolds – yay, Commissioner Welch – yay, Commissioner Gott – yay.  Motion carried with 4-1 vote.

  •  Discuss / Approve establishing a Public Interest Checking account with Peoples National Bank. 

Commissioner Sheffler made a motion at 8:26 p.m.; seconded by Commissioner Welch to establishing a Public Interest Checking account with Peoples National Bank.  Roll called.  Motion carried with unanimous vote.

12.       New Business

  1.  Discuss / Approve FY2019 Audit, prepared by Sarah Gibbens, CPA. 

Director Reed advised the Commissioners that there are letters in their packet.  Director Reed wanted to point out that in the letter in there were no difficulties in completing the audit and there are no misstatements in the audit as far as Sarah Gibbens, CPA was concerned. 

Director Reed states that they ended up right at $115,000 over the cash reserve according to the audit.  In last fiscal year 81% of the revenue came from property tax.  The expenditures in labor is at 58% and IMRF is funded at 66.50%.  Commissioner Gardiner asked what the best for IMRF funding, 100%, which Director Reed states yes.  There was discussion on how IMRF can be funded at 100% and it was mentioned that if there were more people added to the pension of IMRF they would have to rethink funding.  

Commissioner Sheffler made a motion at 8:34 p.m.; seconded by Commissioner Gardiner to approve FY2019 Audit, prepared by Sarah Gibbens, CPA.  Roll called.  Motion to table with unanimous vote.

  • Discuss / Approve payment of Audit billing from Sarah Gibbens, CPA.

Commissioner Sheffler made a motion at 8:35 p.m.; seconded by Commissioner Gardiner to approve Audit billing from Sarah Gibbens, CPA.  Roll called.  Motion to table with unanimous vote.

  • Discuss / Approve Resolution 20-01, designation of OMA officers.

Commissioner Welch made a motion at 8:36 p.m.; seconded by Commissioner Sheffler to approve Resolution 20-01, designation of OMA officers.  Roll called.  Motion to table with unanimous vote.

  • Discuss / Approve Resolution 20-02, designation of FOIA officers.

Commissioner Sheffler made a motion at 8:37 p.m.; seconded by Commissioner Gardiner to approve Resolution 20-02, designation of FOIA officers.  Roll called.  Motion to table with unanimous vote.

  • Discuss / Approve Resolution 20-03, Sexual Harassment.

Commissioner Gardiner made a motion at 8:38 p.m.; seconded by Commissioner Welch approve Resolution 20-03, Sexual Harassment.  Roll called.  Motion to table with unanimous vote.

  • Discuss / Approve the proposal from Peoples National Bank for a new credit card purchasing system.  The Marion Park District currently uses BMO (Bank of Montreal).

Commissioner Sheffler made a motion at 8:41 p.m.; seconded by Commissioner Gardiner to approve the proposal from Peoples National Bank for a new credit card purchasing system.  Roll called.  Motion to table with unanimous vote.

  • Discuss / Approve renting Ashley Park area for an exclusive wedding on May 22, 2021 for Danielle Kubiak.  The wedding reception will be held at the Boy Scout Cabin on the same day at the Special Events rate. 

Per Director Reed’s advisement, this item needs to be withdrawn after clarification of the needs for the wedding on May 22, 2021. 

Commissioner Sheffler made a motion at 8:43 p.m.; seconded by Commissioner McReynolds to withdraw the item of renting Ashley Park area for an exclusive wedding on May 22, 2021 for Danielle Kubiak.  The wedding reception will be held at the Boy Scout Cabin on the same day at the Special Events rate.  Roll called.  Motion to table with unanimous vote

  • Approval of Executive Session minutes from June 25, 2019, July 23, 2019, August 27, 2019, September 24, 2019, October 22, 2019, Special Meeting November 18, 2019, November 19, 2019, and December 17, 2019 to remain closed with or without exception.
  1. Commissioner Gardiner made a motion at 8:44 p.m.; seconded by Commissioner McReynolds to approve Executive Session minutes from June 25, 2019, July 23, 2019, August 27, 2019, September 24, 2019, October 22, 2019, Special Meeting November 18, 2019, November 19, 2019, and December 17, 2019 to remain closed without exception.  Roll called.  Motion to table with unanimous vote.
  • Discuss Batting Cage and Goofy Golf improvement and lease for 2020.

13.       Next Meeting Date:  February 25, 2020

14.       Adjournment

Commissioner Gardiner made a motion at 9:00 p.m.; seconded by Commissioner McReynolds to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.       

Meeting Minutes – August 25, 2020

Minutes
Regular Meeting of
The Marion Park District
Board of Commissioners
August 25, 2020
7:00 p.m.
Boy Scout Cabin

Regular Meeting Minutes

1. Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:08 p.m. with the following Commissioners present:

Commissioner Gardiner
Commissioner McReynolds
Commissioner Gott
Commissioner Welch

Commissioner Sheffler was absent from the meeting.

2. Open Forum

There are no public attendees or calls.

3. Introduction of Aaron Newlin, Park Tech I replacement for Steve Clendenin.

Director Reed introduced Aaron Newlin, he started Monday and introduced the Commissioners to Aaron.

Director Reed presented Commissioner Gott a plaque for 15 years of service on the Marion Park District Board of Commissioners.

4. Approval of August 25, 2020 Agenda

Commissioner Gardiner made a motion at 7:12 p.m.; seconded by Commissioner McReynolds to approve the August 25, 2020 agenda. Roll called. Motion carried with unanimous vote with those present.

5. Approval of FY2021 Budget Hearing and Regular Meeting Minutes – July 28, 2020.

Commissioner McReynolds made a motion at 7:13 p.m.; seconded by Commissioner Gardiner to approve the FY2021 Budget Hearing and Regular Meeting Minutes – July 28, 2020. Roll called. Motion carried with unanimous vote with those present.

6. Approval of July 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights with Director Reed replying that on the year to date expense report for Park Services, we are at 5.8% for the first month it should be 8.33%. The shelter rentals are through the roof per what was budgeted. The field rentals through July we have collected $550.00. The net operating cost was $59,475.50 and we are well below the $80,000 ceiling that he had put into place. Director Reed states that maybe next year or beginning 2022 fiscal year they will need to talk about changing the cash reserve from 18% to a flat amount. Director Reed asked Commissioner Gott if we would have the tax installment around the 2nd week of September with Commissioner Gott replying yes. Director Reed anticipates that we should receive about $490,000.00 for the 1st tax installment and we would be in good shape.

Commissioner Gardiner made a motion at 7:20 p.m.; seconded by Commissioner Welch to approve the July 2020 Financial Report. Roll called. Motion carried with unanimous vote with those present.

7. Department Reports
a. Administration
b. Park Services

Director Reed went over the Administration and Park Services reports, pictures of Park Services projects were shown to the Commissioners.

8. Commissioners Reports

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner McReynolds – no, Commissioner Welch – no, Commissioner Gott wanted to make Director Reed aware that the grass at Pharaoh’s Way hole # 3 by the ditch needs mowed. Director Reed states he will contact Doug Phillips to see if they can help. Commissioner Gott also suggested doing a Food Truck / movie or concert day at Ray Fosse Park.

9. Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
b. Personnel – To consider the appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the public body or legal counsel
for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine
its validity.
c. The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees.

Commissioner McReynolds made a motion at 7:50 p.m.; seconded by Commissioner Welch to go into Executive Session. Roll called. Motion carried with unanimous vote with those present.

10. Reconvene to Open Session (possible actions following Executive Session)

Commissioner Welch made a motion at 8:14 p.m.; seconded by Commissioner Gardiner to reconvene to Open Session. Roll called. Motion carried with unanimous vote with those present.

11. New Business

a. Approval of Executive Session minutes from January 28, 2020, February 25, 2020, April 28, 2020, May 19, 2020, and June 23, 2020 to remain closed with or without exception.

Commissioner Gardiner made a motion at 8:18 p.m.; seconded by Commissioner Welch of approval of Executive Session minutes from January 28, 2020, February 25, 2020, April 28, 2020, May 19, 2020, and June 23, 2020 to remain closed without exception. Roll called. Motion carried with unanimous vote with those present.

b. Discuss / Approve 2021 baseball & softball tournament dates as follows:

1. April 23 – 25, 2021 Greater Midwest Baseball (Hooper)
2. June 4 – 6, 2021 Greater Midwest Baseball (Hooper)

Commissioner Welch made a motion at 8:20 p.m.; seconded by Commissioner McReynolds to approve baseball & softball tournament dates as follows: April 23 – 25, 2021 Greater Midwest Baseball (Hooper) and June 4 – 6, 2021 Greater Midwest Baseball (Hooper).

12. Next Meeting Date: September 22, 2020

13. Adjournment

Commissioner Gardiner made a motion at 8:20 p.m.; seconded by Commissioner Welch to adjourn the Regular meeting of the Marion Park District. Roll called. Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.

Regular Meeting Minutes – July 28, 2020

Minutes  Regular Meeting of   The Marion Park District     Board of Commissioners    July 28, 2020   7:00 p.m.   Boy Scout Cabin  Regular Meeting Minutes 1.         Call to Order...

Budget Hearing Minutes – July 28, 2020

Minutes  FY2021 Budget Hearing   The Marion Park District     Board of Commissioners    July 28, 2020   6:45 p.m.   Boy Scout Cabin Public Hearing to discuss the 2020 / 2021 Budget will begin at 6:45 p.m. Call to Order Commissioner Gott called the FY2021 Budget...

Meeting Minutes – June 23, 2020

Minutes  Regular Meeting of   The Marion Park District     Board of Commissioners    June 23, 2020   7:00 p.m.   Boy Scout Cabin  Regular Meeting Minutes 1.         Call to Order...

Budget Hearing Meeting Minutes – June 23, 2020

Minutes  FY2021 Budget Hearing   The Marion Park District     Board of Commissioners    June 23, 2020   6:30 p.m.   Boy Scout Cabin Public Hearing to discuss the 2020 / 2021 Budget will begin at 6:30 p.m. Call to Order...

Meeting Minutes – May 19, 2020

Minutes  Regular Meeting of   The Marion Park District     Board of Commissioners    May 19, 2020   7:00 p.m.   Boy Scout Cabin  Regular Meeting Minutes 1.         Call to Order...

Meeting Minutes – April 28, 2020

Minutes  Regular Meeting of   The Marion Park District     Board of Commissioners    April 28, 2020   7:00 p.m.   Boy Scout Cabin  Regular Meeting Minutes 1.         Call to...

Meeting Minutes – February 25, 2020

Minutes  Regular Meeting of   The Marion Park District     Board of Commissioners    February 25, 2020   7:00 p.m.   Boy Scout Cabin  Regular Meeting Minutes 1.         Call to...

Meeting Minutes – January 28, 2020

Minutes  Regular Meeting of   The Marion Park District     Board of Commissioners    January 28, 2020   7:00 p.m.   Boy Scout Cabin  Regular Meeting Minutes 1.         Call to...