Meeting Minutes

Meeting Minutes – September 22, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   September 22, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:13 p.m. with the following Commissioners present:

Commissioner Sheffler

Commissioner McReynolds

Commissioner Welch

Commissioner Gott

Commissioner Gardiner was absent from the meeting but will arrive later.

2.         Open Forum

Craig Smith, President of Marion Soccer Inc. was present at the meeting.  He advised he was there to introduce himself and observe.  He has been the MSI President since April 2020 and had correspondence with Director Reed via email during the beginning of the pandemic.  Craig states that he hopes that MSI will be able to pick up some All-Star practices this fall for next spring and they would also like to hold clinics at the Soccer Complex.  Director Reed asked that MSI puts together a protocol for the clinic, he will advise the Marion Park District on the status.  Commissioner McReynolds asked how the program is going with Craig replying that there is still interest and have quite a few interested. 

3.         Approval of September 22, 2020 Agenda

Commissioner Sheffler made a motion at 7:20 p.m.; seconded by Commissioner McReynolds to approve the September 22, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

4.         Approval of Regular Meeting Minutes:  August 25, 2020.

Commissioner McReynolds made a motion at 7:21 p.m.; seconded by Commissioner Welch to approve the Regular Meeting Minutes – August 25, 2020.  Roll called.  Motion carried with unanimous vote with those present.

5.         Approval of August 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights with Director Reed replying that there was a tax deposit made today and the money will be transferred tomorrow to the Public Interest account.  Director Reed states that this month there will be some major expenses in Playgrounds / Rec due to some projects on the Park Services list.  Director Reed states that the 2-month average should be around 16.6 % for expenses and we are on track with 10% for 2 months.  Commissioner Gott asked Director Reed to communicate with Kim Meyer to change the wording on the Monthly Highlights Report to reflect the Public Interest account instead of the CD since the CD is nonexistent.    

Commissioner Gott read into the record that Commissioner Gardiner arrived at the meeting at 7:27 p.m.

Commissioner Sheffler made a motion at 7:27 p.m.; seconded by Commissioner Welch to approve the August 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

6.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administration and Park Services reports, pictures of Park Services projects were shown to the Commissioners. 

Director Reed wanted to report on items that were not included on the Administrative Report.  The first tax installment was deposited today in the amount of $602,954.36, the audit items are on track, Chase Withers grandmother passed away and we made sure there was an arrangement there, and Director Reed picked up a portrait at City Hall from an art teacher at Marion High School donated by Laurie Chapman of an original of the Boy Scout Cabin.  The last item, Director Reed was contacted by Robert Owsley regarding a positive COVID test from a 6U Softball player that played on Saturday, Director Reed advised him to contact Bi-County and they advised that with the plan they had in place on social distancing there was no need to quarantine. 

7.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no. 

Commissioner Sheffler states that the left bathroom light at Ashley Park has been on a couple of mornings at 5:45 a.m.  Commissioner Sheffler also stated that the Girl Scouts have been utilizing the Ashley Park Pavilion for meetings. 

Commissioner McReynolds – no, Commissioner Welch – no. 

Commissioner Gott asked if the stumps at Pyramid Park will be left or removed, Director Reed stated that some will stay for Disc Golf baskets for golfers to have a more challenging hole.  Some will be removed either by staff or Hodges Tree Service.        

8.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner Welch made a motion at 8:06 p.m.; seconded by Commissioner Sheffler to go into Executive Session.  Roll called.  Motion carried with unanimous vote with those present.

9.         Reconvene to Open Session (possible actions following Executive Session)

Commissioner Sheffler made a motion at 8:39 p.m.; seconded by Commissioner McReynolds to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote with those present.

10.       New Business

a. Discuss / Approve plaque dedication to Chuck Gulledge (Morgan) on the concession stand / announcer booth at McLaren Field.    

Commissioner Sheffler made a motion at 8:47 p.m.; seconded by Commissioner Gardiner to approve a plaque dedication to Chuck Gulledge (Morgan) on the concession stand / announcer booth at McLaren Field.  Roll called.  Motion carried with unanimous vote with those present.

b. Discuss / Approve payment of final installment of the loan for the Inclusive Playground to Farmers State Bank (total borrowed $65,000.00) in the amount of $33,861.72 due on October 19, 2020. 

Commissioner Sheffler made a motion at 8:49 p.m.; seconded by Commissioner Gardiner to approve the payment of final installment of the loan for the Inclusive Playground to Farmers State Bank (total borrowed $65,000.00) in the amount of $33,861.72 due on October 19, 2020.  Roll called.  Motion carried with unanimous vote with those present.

c. Discuss / Approve Collective Bargaining Agreement with International Union of Operating Engineers Local 318 for July 1, 2020 – June 30, 2023.

Commissioner Sheffler made a motion at 8:50 p.m.; seconded by Commissioner Welch to approve the Collective Bargaining Agreement with International Union of Operating Engineers Local 318 for July 1, 2020 – June 30, 2023.  Roll called.  Motion carried with unanimous vote with those present.

d. Discuss / Approve hourly wage increase for Administrative Assistant Kim Bauernfeind for FY21 retroactive to July 1, 2020.

Commissioner Gardiner made a motion at 8:51 p.m.; seconded by Commissioner Welch to approve a wage increase to $20.00 per hour for Administrative Assistant Kim Bauernfeind.  Roll called.  Motion carried with unanimous vote with those present.

e. Discuss / Approve rescinding Addendum I to the current employment agreement of Director Jack Reed, reinstating salary increase for FY21 retroactive to July 1, 2020.

Commissioner Sheffler made a motion at 8:52 p.m.; seconded by Commissioner McReynolds to approve rescinding Addendum I to the current employment agreement of Director Jack Reed, reinstating salary increase for FY21 retroactive to July 1, 2020.  Roll called.  Motion carried with unanimous vote with those present.

f. Discuss / Approve 2021 baseball & softball tournament dates as follows:

  1. May 1 – 2, 2021 Game 7:  Cinco De Mayo (Penning)

2. June 25 – 27, 2021 USSSA Illinois State Regional (Strode)

Commissioner Sheffler made a motion at 8:53 p.m.; seconded by Commissioner Welch to approve the 2021 baseball & softball tournaments as follows: 

  1. May 1 – 2, 2021 Game 7:  Cinco De May (Penning)
  2. July 25 – 27, 2021 USSSA Illinois State Regional (Strode)

Roll called.  Motion carried with unanimous vote with those present.

11.       Next Meeting Date:  October 27, 2020

12.       Adjournment

Commissioner Sheffler made a motion at 8:55 p.m.; seconded by Commissioner Gardiner to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.       

Meeting Minutes – August 25, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   September 22, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:13 p.m. with the following Commissioners present:

Commissioner Sheffler

Commissioner McReynolds

Commissioner Welch

Commissioner Gott

Commissioner Gardiner was absent from the meeting at this time and will arrive later.

2.         Open Forum

Craig Smith, President of Marion Soccer Inc. was at the attendance of the meeting.  Craig became President of MSI in April 2020. 

3.         Introduction of Aaron Newlin, Park Tech I replacement for Steve Clendenin.

Director Reed introduced Aaron Newlin, he started Monday and introduced the Commissioners to Aaron. 

Director Reed presented Commissioner Gott a plaque for 15 years of service on the Marion Park District Board of Commissioners. 

4.         Approval of August 25, 2020 Agenda

Commissioner Gardiner made a motion at 7:12 p.m.; seconded by Commissioner McReynolds to approve the August 25, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

5.         Approval of FY2021 Budget Hearing and Regular Meeting Minutes – July 28, 2020.

Commissioner McReynolds made a motion at 7:13 p.m.; seconded by Commissioner Gardiner to approve the FY2021 Budget Hearing and Regular Meeting Minutes – July 28, 2020.  Roll called.  Motion carried with unanimous vote with those present.

6.         Approval of July 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights with Director Reed replying that on the year to date expense report for Park Services, we are at 5.8% for the first month it should be 8.33%.  The shelter rentals are through the roof per what was budgeted.  The field rentals through July we have collected $550.00.  The net operating cost was $59,475.50 and we are well below the $80,000 ceiling that he had put into place.  Director Reed states that maybe next year or beginning 2022 fiscal year they will need to talk about changing the cash reserve from 18% to a flat amount.  Director Reed asked Commissioner Gott if we would have the tax installment around the 2nd week of September with Commissioner Gott replying yes.  Director Reed anticipates that we should receive about $490,000.00 for the 1st tax installment and we would be in good shape. 

Commissioner Gardiner made a motion at 7:20 p.m.; seconded by Commissioner Welch to approve the July 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

7.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administration and Park Services reports, pictures of Park Services projects were shown to the Commissioners. 

8.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner McReynolds – no, Commissioner Welch – no, Commissioner Gott wanted to make Director Reed aware that the grass at Pharaoh’s Way hole # 3 by the ditch needs mowed.  Director Reed states he will contact Doug Phillips to see if they can help.  Commissioner Gott also suggested doing a Food Truck / movie or concert day at Ray Fosse Park.      

9.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

c. The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner McReynolds made a motion at 7:50 p.m.; seconded by Commissioner Welch to go into Executive Session.  Roll called.  Motion carried with unanimous vote with those present.

10.       Reconvene to Open Session (possible actions following Executive Session)

Commissioner Welch made a motion at 8:14 p.m.; seconded by Commissioner Gardiner to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote with those present.

11.       New Business

a. Approval of Executive Session minutes from January 28, 2020, February 25, 2020, April 28, 2020, May 19, 2020, and June 23, 2020 to remain closed with or without exception. 

Commissioner Gardiner made a motion at 8:18 p.m.; seconded by Commissioner Welch of approval of Executive Session minutes from January 28, 2020, February 25, 2020, April 28, 2020, May 19, 2020, and June 23, 2020 to remain closed without exception.  Roll called.  Motion carried with unanimous vote with those present.

b. Discuss / Approve 2021 baseball & softball tournament dates as follows:

  1. April 23 – 25, 2021 Greater Midwest Baseball (Hooper)
  2. June 4 – 6, 2021 Greater Midwest Baseball (Hooper)

Commissioner Welch made a motion at 8:20 p.m.; seconded by Commissioner McReynolds to approve baseball & softball tournament dates as follows:  April 23 – 25, 2021 Greater Midwest Baseball (Hooper) and June 4 – 6, 2021 Greater Midwest Baseball (Hooper). 

12.       Next Meeting Date:  September 22, 2020

13.       Adjournment

Commissioner Gardiner made a motion at 8:20 p.m.; seconded by Commissioner Welch to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.       

Regular Meeting Minutes – July 28, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   July 28, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:00 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner McReynolds

Commissioner Gott

Commissioner Sheffler

Commissioner Welch attended the meeting remotely due to health reasons / under quarantine per his employer and in accordance with the Remote Attendance Resolution.

2.         Open Forum

There are no public attendees or calls.

3.         Approval of July 28, 2020 Agenda

Commissioner Sheffler made a motion at 7:01 p.m.; seconded by Commissioner McReynolds to approve the July 28, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

4.         Approval of Budget Hearing and Regular Meeting Minutes – June 23, 2020.

Commissioner McReynolds made a motion at 7:02 p.m.; seconded by Commissioner Gardiner to approve the Budget Hearing and Regular Meeting Minutes – June 23, 2020 with the correction in item 2.  Open Forum – for the Budget Hearing and Regular Meeting Minutes removing “for the meeting due to the COVID19 pandemic.”  Roll called.  Motion carried with unanimous vote with those present.

5.         Approval of June 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights.  Director Reed advised the Commissioners that this is the last month of the fiscal year and due to the hold on spending, we will end the year with an additional $275,131.24 over the 18% cash reserve.  Commissioner Gott asked about the Inclusive Playground fund and if there was a payment due with Director Reed replying yes in October. 

Commissioner Sheffler made a motion at 7:06 p.m.; seconded by Commissioner McReynolds to approve the June 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

6.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administration and Park Services reports, pictures of Park Services projects were shown to the Commissioners.  Director Reed also advised of the Air Evac utilizing Field # 7 in Ray Fosse Park for emergency landings in the month of July 2020, pictures of the Air Evac helicopter were shown.         

7.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner Sheffler – no, Commissioner McReynolds – no, Commissioner Gott wanted to make Director Reed aware that the grass was not blown off the sidewalks, etc. at Harrison – Bruce Park after mowing today. 

8.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

c.  The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner Gardiner made a motion at 7:30 p.m.; seconded by Commissioner Sheffler to go into Executive Session.  Roll called.  Motion carried with unanimous vote.

9.         Reconvene to Open Session (possible actions following Executive Session)

Commissioner Gardiner made a motion at 8:44 p.m.; seconded by Commissioner Sheffler to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote.

10.       Old Business

a. Discuss / Approve Revenues by Source Ordinance 20-02.    

Commissioner Sheffler made a motion at 8:47 p.m.; seconded by Commissioner Gardiner to approve the Revenues by Source Ordinance 20-02.  Roll called.  Motion carried with unanimous vote.

b. Discuss / Approve FY2021 Final Budget Ordinance 20-03.    

Commissioner Sheffler made a motion at 8:48 p.m.; seconded by Commissioner McReynolds to approve the FY2021 Final Budget Ordinance 20-03. Roll called.  Motion carried with unanimous vote. 

11.       New Business

a. Discuss / Approve hiring Park Tech I to replace retired Park Tech I, Steve Clendenin.

Commissioner Sheffler made a motion at 8:49 p.m.; seconded by Commissioner Welch to approve the hiring of a Park Tech I to replace retired Park Tech I, Steve Clendenin.  Roll called.  Motion carried with unanimous vote. 

b. Discuss / Approve increasing phone stipend for Administrative Assistant Kim from $20.00 per month to $30.00 per month.

Commissioner Sheffler made a motion at 8:49 p.m.; seconded by Commissioner Welch to approve the hiring of a Park Tech I to replace retired Park Tech I, Steve Clendenin.  Roll called.  Motion carried with unanimous vote. 

c. Discuss / Approve requesting bids to repair / close in waterway in Fosse Park near North Garfield Street. 

Commissioner Sheffler made a motion at 8:53 p.m.; seconded by Commissioner McReynolds to approve requesting bids to repair / close in waterway in Fosse Park near North Garfield Street.  Roll called.  Motion carried with unanimous vote.

12.       Next Meeting Date:  August 25, 2020

13.       Adjournment

Commissioner Gardiner made a motion at 8:55 p.m.; seconded by Commissioner McReynolds to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.       

Budget Hearing Minutes – July 28, 2020

Minutes

 FY2021 Budget Hearing

  The Marion Park District

    Board of Commissioners

   July 28, 2020

  6:45 p.m.

  Boy Scout Cabin

Public Hearing to discuss the

2020 / 2021 Budget will begin at 6:45 p.m.

  1. Call to Order

Commissioner Gott called the FY2021 Budget Hearing of the Marion Park District to order at 6:57 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner McReynolds

Commissioner Gott

Commissioner Sheffler 

Commissioner Welch attended the meeting remotely due to quarantine order from his employer and according to the Remote Attendance Resolution. 

2. Open Forum – Budget Hearing

There are no public attendees or call.

3. Adjournment

Commissioner Gardiner a motion at 6:58 p.m.; seconded by Commissioner Sheffler to adjourn the FY2021 Budgeting Hearing of the Marion Park District.  Roll called.  Motion to table with unanimous vote with those present.

Meeting Minutes – June 23, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   June 23, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 6:50 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner McReynolds

Commissioner Gott

Commissioner Sheffler attended via telephone due to feeling ill.

Commissioner Welch was absent for the meeting

2.         Open Forum

There are no public attendees or calls.

3.         Approval of June 23, 2020 Agenda

Commissioner Gardiner made a motion at 6:51 p.m.; seconded by Commissioner McReynolds to approve the June 23, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

4.         Approval of Regular Meeting Minutes – May 19, 2020.

Commissioner McReynolds made a motion at 6:52 p.m.; seconded by Commissioner Gardiner to approve the Regular Meeting Minutes – May 19, 2020.  Roll called.  Motion carried with unanimous vote with those present.

5.         Approval of May 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights.  Director Reed wanted the Commissioners to review the Cash Flow document for this month.  The projection shows that with the present money on hand the Park District will have exhausted their money in mid-December 2020 with monthly expenditures.  Commissioner Gardiner asked Director Reed what the savings would be this year by not opening the pool with Director Reed replying approximately $40,000. 

Commissioner Gardiner made a motion at 6:56 p.m.; seconded by Commissioner McReynolds to approve the May 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

Commissioner Gott read into the record that Commissioner Welch arrived at the meeting at 7:00 p.m.

6.         Department Reports

            a. Administration

            b. Park Services

Intern Bailee Pulley went over the Administrative and Park Services Reports, Director Reed added that Steve Clendenin will be retiring in July, July 10th will be his last day.  There was discussion regarding the Halloween Havoc Pickleball Tournament and registrations were available online.       

7.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner Sheffler – no, Commissioner McReynolds – no, Commissioner Gott wanted to know the status of the playgrounds in Phase 4, Director Reed states there is no guidance from the State / Governor on outdoor playgrounds, he will contact Representative Severin and Senator Fowler tomorrow to get their insight.    

8.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

c.  The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner McReynolds made a motion at 7:22 p.m.; seconded by Commissioner Welch to go into Executive Session.  Roll called.  Motion carried with unanimous vote.

9.       Reconvene to Open Session (possible actions following Executive Session)

Commissioner Sheffler made a motion at 7:38 p.m.; seconded by Commissioner Gardiner to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote.

10.       New Business

a. Discuss / Approve an addendum to employment agreement suspending salary increase (FY2021) for Director Reed.      

Commissioner Sheffler made a motion at 7:41 p.m.; seconded by Commissioner Gardiner to approve an addendum to employment agreement suspending salary increase (FY2021) for Director Reed.  Roll called.  Motion carried with unanimous vote.

b. Discuss / Approve Revenues by Source Ordinance 20-02.    

Commissioner Welch made a motion at 7:42 p.m.; seconded by Commissioner Gardiner to table the Revenues by Source Ordinance 20-02.  Roll called.  Motion carried with unanimous vote.

c. Discuss / Approve FY2021 Final Budget Ordinance 20-03.    

Commissioner McReynolds made a motion at 7:42 p.m.; seconded by Commissioner Gardiner to table the FY2021 Final Budget Ordinance 20-03. Roll called.  Motion carried with unanimous vote. 

d. Discuss / Approve IPARKS liability insurance policy renewal for FY2021 and payment of premium. 

Commissioner Sheffler made a motion at 7:44 p.m.; seconded by Commissioner Welch to approve IPARKS liability insurance policy renewal for FY2021 and payment of premium.  Roll called.  Motion carried with unanimous vote.

11.       Next Meeting Date:  July 28, 2020

12.       Adjournment

Commissioner Gardiner made a motion at 7:45 p.m.; seconded by Commissioner McReynolds to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.       

Budget Hearing Meeting Minutes – June 23, 2020

Minutes

 FY2021 Budget Hearing

  The Marion Park District

    Board of Commissioners

   June 23, 2020

  6:30 p.m.

  Boy Scout Cabin

Public Hearing to discuss the

2020 / 2021 Budget will begin at 6:30 p.m.

  1. Call to Order

Commissioner Gott called the FY2021 Budget Hearing of the Marion Park District to order at 6:35 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner McReynolds

Commissioner Gott

Commissioner Sheffler who attended via telephone due to feeling ill. 

Commissioner Welch was absent for the meeting

2. Open Forum – Budget Hearing

There are no public attendees or call.

3. Adjournment

Commissioner McReynolds a motion at 6:37 p.m.; seconded by Commissioner Gardiner to adjourn the FY2021 Budgeting Hearing of the Marion Park District.  Roll called.  Motion to table with unanimous vote with those present.

Meeting Minutes – May 19, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   May 19, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:12 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner Sheffler

Commissioner McReynolds

Commissioner Gott

Commissioner Welch was absent for the meeting

2.         Open Forum

There are no public attendees or calls for the meeting due to the COVID19 pandemic.

3.         Introduction of SUC Master’s degree candidate intern in Recreation Administration, Bailee Pulley.

            Director Reed introduced Bailee Pulley to the Commissioners and spoke on the plans for the internship. 

4.         Approval of May 19, 2020 Agenda

Commissioner McReynolds made a motion at 7:14 p.m.; seconded by Commissioner Sheffler to approve the May 19, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

5.         Approval of Regular Meeting Minutes – April 28, 2020.

Commissioner Gott noted that the March 2020 meeting was cancelled due to the COVID19 pandemic and “Shelter in Place” ordered.

Commissioner McReynolds made a motion at 7:15 p.m.; seconded by Commissioner Sheffler to approve the Regular Meeting Minutes – April 28, 2020.  Roll called.  Motion carried with unanimous vote with those present.

6.         Approval of April 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights.  Director Reed wanted the Commissioners to review the Cash Flow document for this month.  The projection shows that with the present money on hand the Park District will have exhausted their money in mid-December 2020 with monthly expenditures.   

Commissioner Sheffler made a motion at 7:35 p.m.; seconded by Commissioner McReynolds to approve the March 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

7.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administrative Reports and Park Services Reports hitting on the highlights and showing pictures.     

8.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner Sheffler – no, Commissioner McReynolds – no, Commissioner Gott wanted to know what the plan was to paint the swimming pool.  Director Reed stated they would not paint the pool this year but touch up areas that need it.  Director Reed states that they have been painting the pool every 3 years and would probably paint the pool after the season in 2021.  Commissioner Gott also wanted to know if we could paint the slide the same color as the diving boards.  Director Reed states that the diving boards were powder coated but we could look into a commercial grade paint that the slide could be painted. 

9.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

c. The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner Gardiner made a motion at 7:48 p.m.; seconded by Commissioner Sheffler to go into Executive Session.  Roll called.  Motion carried with unanimous vote with those present.

10.       Reconvene to Open Session (possible actions following Executive Session)

Commissioner Gardiner made a motion at 8:01 p.m.; seconded by Commissioner Sheffler to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote with those present.

11.       Old Business

a. Discuss / Approve status of the travel baseball / softball tournaments remaining summer 2020. 

Commissioner Sheffler made a motion at 8:13 p.m.; seconded by Commissioner Gardiner to approve cancelling the tournaments for June 2020 at Ray Fosse Park.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – yay, Commissioner McReynolds – yay, Commissioner Gott – nay.  Motion carried with 3 -1 vote.

12.       New Business

a. Discuss / Approve status of the Aquatic Center for Summer 2020 with Governor’s new phased opening announced on May 5, 2020.      

Commissioner Gardiner made a motion at 8:16 p.m.; seconded by Commissioner McReynolds to cancel the Aquatic Center for Summer 2020 due to new phased opening announced by the Illinois Governor.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – nay, Commissioner McReynolds – yay, Commissioner Gott – yay.  Motion carried with 3-1 vote.

b. Discuss / Approve status of the ball fields at Ray Fosse and Pyramid Parks.    

Commissioner Sheffler made a motion at 8:24 p.m.; seconded by Commissioner Gardiner to approve keeping the ball fields closed until the end of June 2020.  Roll called.  Motion carried with unanimous vote of those present.

c. Discuss / Approve TWIGS at Pyramid and Harrison – Bruce Parks beginning Memorial Day through the Summer 2020.    

Commissioner Sheffler made a motion at 8:27 p.m.; seconded by Commissioner McReynolds to approve TWIGS at Pyramid and Harrison – Bruce Parks beginning Memorial Day through the Summer 2020. Roll called.  Motion carried with unanimous vote of those present. 

d. Discuss / Approve Goofy Golf and Batting Cage operations for Summer 2020. 

Commissioner Sheffler made a motion at 8:31 p.m.; seconded by Commissioner Gardiner to approve the opening of Goofy Golf and Batting Cages with action plan present beginning in Phase 3, May 29, 2020.  Roll called.  Motion carried with unanimous vote.

e. Discuss / Approve FY2021 Tentative Budget Ordinance 20-01.

Commissioner Sheffler made a motion at 8:33 p.m.; seconded by Commissioner Gardiner to approve FY2021 Tentative Budget Ordinance 20-01.  Roll called.  Motion carried with unanimous vote.

f. Discuss / Approve Interest payment on Bonds to Bank of Oklahoma due June 15, 2020. 

Commissioner Sheffler made a motion at 8:34 p.m.; seconded by Commissioner McReynolds to approve interest payment on Bonds to Bank of Oklahoma due June 15, 2020.  Roll called.  Motion carried with unanimous vote.

13.       Next Meeting Date:  June 23, 2020

14.       Adjournment

Commissioner Gardiner a motion at 8:35 p.m.; seconded by Commissioner Sheffler to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.       

Meeting Minutes – April 28, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   April 28, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:09 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner Sheffler

Commissioner Welch

Commissioner Gott

Commissioner McReynolds

2.         Open Forum

There are no public attendees for the meeting and no calls due to the COVID19 pandemic.

3.         Approval of April 28, 2020 Agenda

Commissioner Gardiner made a motion at 7:10 p.m.; seconded by Commissioner McReynolds to approve the April 28, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

4.         Board Reorganization

a. President – Commissioner Sheffler nominated Commissioner Gott as the President, there are no other nominations.

Commissioner Sheffler made a motion at 7:12 p.m.; seconded by Commissioner Gardiner to approve the nomination of Commissioner Gott as President of the Marion Park District Board of Commissioners.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – yay, Commissioner McReynolds – yay, Commissioner Welch – yay, Commissioner Gott – abstain.  Motion carried with 4-0 vote. 

b. Vice President – Commissioner Sheffler nominated Commissioner McReynolds as Vice President, there are no other nominations.

Commissioner Sheffler made a motion at 7:12 p.m.; seconded by Commissioner Gardiner to approve the nomination of Commissioner McReynolds as Vice President of the Marion Park District Board of Commissioners.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – yay, Commissioner McReynolds – abstain, Commissioner Welch – yay, Commissioner Gott – yay.  Motion carried with 4-0 vote. 

c. Secretary / Treasurer – Commissioner Gardiner nominated Commissioner Sheffler as Secretary / Treasurer, there are no other nominations.

Commissioner Gardiner made a motion at 7:13 p.m.; seconded by Commissioner Welch to approve the nomination of Commissioner Sheffler as Secretary / Treasurer of the Marion Park District Board of Commissioners.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – abstain, Commissioner McReynolds – yay, Commissioner Welch – yay, Commissioner Gott – yay.  Motion carried with 4-0 vote. 

5.         Approval of Regular Meeting Minutes – February 25, 2020.

Commissioner Gott noted that the March 2020 meeting was cancelled due to the COVID19 pandemic and “Shelter in Place” ordered.

Commissioner Gardiner made a motion at 7:15 p.m.; seconded by Commissioner Welch to approve the Regular Meeting Minutes – February 25, 2020.  Roll called.  Motion carried with unanimous vote with those present.

6.         Approval of February and March 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights.  Director Reed wanted the Commissioners to review the Cash Flow document prepared by Kim Meyer.  This shows the projections of the total cash on hand as of today and expenditures of at least $80,0000 the Park District can be sustainable until November 2020.  This is the projection with receiving no other revenues at this time.  Commissioner Gott explained the tax information and projections of the property tax bills. 

Commissioner Sheffler made a motion at 7:35 p.m.; seconded by Commissioner McReynolds to approve the March 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

7.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administrative Reports and Park Services Reports hitting on the highlights and showing pictures.  There was a presentation of the Goofy Golf project shown to the Commissioners.   

8.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner Sheffler wanted the other Commissioners to keep in mind that ISHA has cancelled all sports for the summer, this is in reference to the agenda item of the tournaments in June.  He also would like to give a kudos to the Board for keeping the financials in such good shape. Commissioner McReynolds – no, Commissioner Welch – no, Commissioner Gott wanted to know if there will need to be a Special Meeting for any openings of the Park District.  The next meeting is on May 19th due to Memorial Day and everything should be decided at that meeting. 

9.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

c. The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner Welch made a motion at 8:13 p.m.; seconded by Commissioner Sheffler to go into Executive Session.  Roll called.  Motion carried with unanimous vote.

10.         Reconvene to Open Session (possible actions following Executive Session)

Commissioner Sheffler made a motion at 8:46 p.m.; seconded by Commissioner Welch to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote.

11.       New Business

a. Discuss / Approve Resolution 20-04, Resolution to Adopt a Remote Attendance Policy.

Commissioner Sheffler made a motion at 8:49 p.m.; seconded by Commissioner Gardiner to approve Resolution 20-04, Resolution to Adopt a Remote Attendance Policy.  Roll called.  Motion carried with unanimous vote.

b. Discuss / Approve Resolution 20-05, Resolution to Allow Benefit Protection Leave for Illinois Municipal Retirement Fund.    

Commissioner Sheffler made a motion at 8:52 p.m.; seconded by Commissioner Welch to approve Resolution 20-05, Resolution to Allow Benefit Protection Leave for Illinois Municipal Retirement Fund.  Roll called.  Motion carried with unanimous vote.

c. Discuss / Approve status of the Aquatic Center for Summer 2020. 

Commissioner Sheffler made a motion at 9:01 p.m.; seconded by Commissioner Gardiner to approve opening the Aquatic Center for the Summer of 2020 as per the plan of action by Director Reed and Christy Underwood pursuant to the IDPH and the Governor of Illinois and will be revisited at the May 2020 meeting.  Roll called.  Motion to carried with unanimous vote.

d. Discuss / Approve status of the travel baseball / softball tournaments remining Summer 2020. 

Commissioner Gardiner made a motion at 9:06 p.m.; seconded by Commissioner Welch to table the travel baseball / softball tournaments remaining Summer 2020.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – silent, Commissioner McReynolds – yay, Commissioner Welch – yay, Commissioner Gott – yayMotion to table with 4-0 vote.

e. Discuss / Approve Summer Internship for SIU student completing their Master’s in Recreation Administration. 

Commissioner Gott asked for the name of the intern with Director Reed replying, Bailee Pulley.  Director Reed gave the Commissioners her background and what his expectations are for the internship. 

Commissioner Sheffler made a motion at 9:13 p.m.; seconded by Commissioner McReynolds to approve Summer Internship for SIU student completing their Master’s in Recreation Administration.  Roll called.  Motion carried with unanimous vote.

f. Discuss FY2021 Budget for the Marion Park District.

12.       Next Meeting Date:  May 19, 2020

13.       Adjournment

Commissioner Sheffler a motion at 9:25 p.m.; seconded by Commissioner Welch to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.       

Meeting Minutes – February 25, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   February 25, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:13 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner Sheffler

Commissioner Welch

Commissioner Gott

Commissioner McReynolds was absent from the regular meeting.

2.         Open Forum

There are no public attendees except Anthony Rinella who is listed on the agenda for the Batting Cages and Goofy Golf.

3.         Approval of February 25, 2020 Agenda

Commissioner Sheffler made a motion at 7:14 p.m.; seconded by Commissioner Welch to approve the February 25, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

Commissioner Gott asked for a motion to move to item 10a, Discuss / Approve Batting Cages and Goofy Golf improvements and lease for 2020, in respect for Anthony Rinella’s time. 

Commissioner Gardiner made a motion at 7:15 p.m.; seconded by Commissioner Sheffler to approve moving to item 10a, Discuss / Approve Batting Cage and Goofy Golf improvements and lease for 2020.  Roll called.  Motion carried with unanimous vote with those present.

Commissioner Gott states that they would like to bring the Goofy Golf up to the standard of the other items at the Park District and surrounding areas.  Anthony states that he has discussed it with Director Reed, and he does need some help with the landscaping areas.  He plans on pressure washing the fence and painting both buildings with Commissioner Gott asking if he had a problem painting the same green that is used by the Park District.  Director Reed advised that he has IDOC work crews coming the first week of March and would like to utilize them in the Goofy Golf area.  There was discussion on additional changes and help needed at the Goofy Golf area. 

Commissioner Gardiner made a motion at 7:38 p.m.; seconded by Commissioner Welch to approve the Batting Cage and Goofy Golf improvements and lease for 2020.  Roll called.  Motion carried with unanimous vote with those present.

Commissioner Gott asked for a motion to move back to item 4, Approval of Regular Meeting Minutes – January 28, 2020. 

Commissioner Welch made a motion at 7:39 p.m.; seconded by Commissioner Gardiner to approve moving back to item 4, Approval of Regular Meeting Minutes – January 28, 2020.  Roll called.  Motion carried with unanimous vote with those present.

4.         Approval of Regular Meeting Minutes – January 25, 2020.

Commissioner Gardiner made a motion at 7:40 p.m.; seconded by Commissioner Welch to approve the Regular Meeting Minutes – January 25, 2020.  Roll called.  Motion carried with unanimous vote with those present.

5.         Approval of January 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights.  Director Reed states there are 5 months left of the fiscal year and the District is in good financial shape.  On the year to date expenses we are running 41.9% on all expenses of a budget that is 7 months into their fiscal year that should be at 58.3%. 

Commissioner Sheffler made a motion at 7:44 p.m.; seconded by Commissioner Welch to approve the January 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

6.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administrative Reports and Park Services Reports.  Director Reed goes over the monies that has been received from grants, trainings that Director Reed and Administrative Assistant Kim will be attending, and Soccer information of what the Soccer Board would like done at the Complex including a new refillable water fountain.  Director Reed went over the repairs and projects completed by Park Services including a mulching plate that was fabricated. 

7.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner Sheffler asked if there was going to be a swing placed back at Ashley Park with Director Reed stating yes, the swing has been purchased and is awaiting the weather to break to be put up.  Commissioner Welch – no, , Commissioner Gott stated that Amanda Throgmorton with Heartland Rotary would like to speak to Director Reed about a project / partnership in the $4,000 – $5,000 range.  Director Reed stated he would contact her to give her ideas on the request. 

8.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

c. The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner Gardiner made a motion at 8:15 p.m.; seconded by Commissioner Sheffler to go into Executive Session.  Roll called.  Motion carried with unanimous vote with those present.

9.         Reconvene to Open Session (possible actions following Executive Session)

Commissioner Gardiner made a motion at 8:37 p.m.; seconded by Commissioner Sheffler to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote with those present.

10.       New Business

b. Discuss / Approve hiring of Manager and Assistant Manager positions at the Aquatic Center.

Commissioner Gott asked for names for the positions, Director Reed stated that the Manager will be Christy Underwood and one of the Assistant Managers will be Jacob Rice, there hasn’t been a determination on the 2nd Assistant Manager at this time.   

Commissioner Gardiner made a motion at 8:40 p.m.; seconded by Commissioner Welch to approve hiring of Manager (Christy Underwood) and Assistant Manager (Jacob Rice and another to be named later) positions at the Aquatic Center.  Roll called.  Motion carried with unanimous vote with those present.

c. Discuss / Approve hours for Manager and Assistant Managers for March / April / May 2020 in preparation for the 2020 Aquatic Center (40 hours per Manager and Assistant Manager for the 3 – month period). 

Commissioner Gardiner made a motion at 8:41 p.m.; seconded by Commissioner Welch to hours for Manager and Assistant Managers for March / April / May 2020 in preparation for the 2020 Aquatic Center (40 hours per Manager and Assistant Manager for the 3 – month period).  Roll called.  Motion carried with unanimous vote with those present.

d. Discuss / Approve wage for Manager ($14.00 / hr.) and Assistant Manager ($10.50 / hr.) position for the Aquatic Center.

Commissioner Sheffler made a motion at 8:44 p.m.; seconded by Commissioner Gardiner approve wage for Manager ($14.00 / hr.) and Assistant Manager ($10.50 / hr.) position for the Aquatic Center.  Roll called.  Motion carried with unanimous vote with those present.

e. Discuss / Approve MYBSA lease N. Otis Street Concession building.

Commissioner Sheffler made a motion at 8:44 p.m.; seconded by Commissioner Welch to approve MYBSA lease N. Otis Street Concession building.  Roll called.  Motion carried with unanimous vote with those present.

f. Discuss / Approve MSI lease of concession building at the Soccer Complex. 

Commissioner Sheffler made a motion at 8:45 p.m.; seconded by Commissioner Gardiner to approve MSI lease of concession building at the Soccer Complex.  Roll called.  Motion carried with unanimous vote with those present.

g. Discuss / Approve Keith Beasley concession lease at Field # 7 concession area. 

Commissioner Gardiner made a motion at 8:46 p.m.; seconded by Commissioner Sheffler to approve Keith Beasley concession lease at Field # 7 concession area.  Roll called.  Motion carried with unanimous vote with those present.

h. Discuss / Approve SIASL (Spring Soccer League) using the Soccer Complex for their spring league on Wednesday’s March 2020 – May 2020. 

Commissioner Sheffler made a motion at 8:47 p.m.; seconded by Commissioner Welch to approve SIASL (Spring Soccer League) using the Soccer Complex for their spring league on Wednesday’s March 2020 – May 2020.  Roll called.  Motion carried with unanimous vote with those present.

13.       Next Meeting Date:  March 23, 2020

14.       Adjournment

Commissioner Gardiner made a motion at 8:48 p.m.; seconded by Commissioner Welch to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion carried with unanimous vote with those present.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.       

Meeting Minutes – September 22, 2020

Minutes  Regular Meeting of   The Marion Park District     Board of Commissioners    September 22, 2020   7:00 p.m.   Boy Scout Cabin  Regular Meeting Minutes 1.         Call to...

Meeting Minutes – August 25, 2020

Minutes
Regular Meeting of
The Marion Park District
Board of Commissioners
August 25, 2020
7:00 p.m.
Boy Scout Cabin

Regular Meeting Minutes

1. Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:08 p.m. with the following Commissioners present:

Commissioner Gardiner
Commissioner McReynolds
Commissioner Gott
Commissioner Welch

Commissioner Sheffler was absent from the meeting.

2. Open Forum

There are no public attendees or calls.

3. Introduction of Aaron Newlin, Park Tech I replacement for Steve Clendenin.

Director Reed introduced Aaron Newlin, he started Monday and introduced the Commissioners to Aaron.

Director Reed presented Commissioner Gott a plaque for 15 years of service on the Marion Park District Board of Commissioners.

4. Approval of August 25, 2020 Agenda

Commissioner Gardiner made a motion at 7:12 p.m.; seconded by Commissioner McReynolds to approve the August 25, 2020 agenda. Roll called. Motion carried with unanimous vote with those present.

5. Approval of FY2021 Budget Hearing and Regular Meeting Minutes – July 28, 2020.

Commissioner McReynolds made a motion at 7:13 p.m.; seconded by Commissioner Gardiner to approve the FY2021 Budget Hearing and Regular Meeting Minutes – July 28, 2020. Roll called. Motion carried with unanimous vote with those present.

6. Approval of July 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights with Director Reed replying that on the year to date expense report for Park Services, we are at 5.8% for the first month it should be 8.33%. The shelter rentals are through the roof per what was budgeted. The field rentals through July we have collected $550.00. The net operating cost was $59,475.50 and we are well below the $80,000 ceiling that he had put into place. Director Reed states that maybe next year or beginning 2022 fiscal year they will need to talk about changing the cash reserve from 18% to a flat amount. Director Reed asked Commissioner Gott if we would have the tax installment around the 2nd week of September with Commissioner Gott replying yes. Director Reed anticipates that we should receive about $490,000.00 for the 1st tax installment and we would be in good shape.

Commissioner Gardiner made a motion at 7:20 p.m.; seconded by Commissioner Welch to approve the July 2020 Financial Report. Roll called. Motion carried with unanimous vote with those present.

7. Department Reports
a. Administration
b. Park Services

Director Reed went over the Administration and Park Services reports, pictures of Park Services projects were shown to the Commissioners.

8. Commissioners Reports

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner McReynolds – no, Commissioner Welch – no, Commissioner Gott wanted to make Director Reed aware that the grass at Pharaoh’s Way hole # 3 by the ditch needs mowed. Director Reed states he will contact Doug Phillips to see if they can help. Commissioner Gott also suggested doing a Food Truck / movie or concert day at Ray Fosse Park.

9. Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
b. Personnel – To consider the appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the public body or legal counsel
for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine
its validity.
c. The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees.

Commissioner McReynolds made a motion at 7:50 p.m.; seconded by Commissioner Welch to go into Executive Session. Roll called. Motion carried with unanimous vote with those present.

10. Reconvene to Open Session (possible actions following Executive Session)

Commissioner Welch made a motion at 8:14 p.m.; seconded by Commissioner Gardiner to reconvene to Open Session. Roll called. Motion carried with unanimous vote with those present.

11. New Business

a. Approval of Executive Session minutes from January 28, 2020, February 25, 2020, April 28, 2020, May 19, 2020, and June 23, 2020 to remain closed with or without exception.

Commissioner Gardiner made a motion at 8:18 p.m.; seconded by Commissioner Welch of approval of Executive Session minutes from January 28, 2020, February 25, 2020, April 28, 2020, May 19, 2020, and June 23, 2020 to remain closed without exception. Roll called. Motion carried with unanimous vote with those present.

b. Discuss / Approve 2021 baseball & softball tournament dates as follows:

1. April 23 – 25, 2021 Greater Midwest Baseball (Hooper)
2. June 4 – 6, 2021 Greater Midwest Baseball (Hooper)

Commissioner Welch made a motion at 8:20 p.m.; seconded by Commissioner McReynolds to approve baseball & softball tournament dates as follows: April 23 – 25, 2021 Greater Midwest Baseball (Hooper) and June 4 – 6, 2021 Greater Midwest Baseball (Hooper).

12. Next Meeting Date: September 22, 2020

13. Adjournment

Commissioner Gardiner made a motion at 8:20 p.m.; seconded by Commissioner Welch to adjourn the Regular meeting of the Marion Park District. Roll called. Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.

Regular Meeting Minutes – July 28, 2020

Minutes  Regular Meeting of   The Marion Park District     Board of Commissioners    July 28, 2020   7:00 p.m.   Boy Scout Cabin  Regular Meeting Minutes 1.         Call to Order...

Budget Hearing Minutes – July 28, 2020

Minutes  FY2021 Budget Hearing   The Marion Park District     Board of Commissioners    July 28, 2020   6:45 p.m.   Boy Scout Cabin Public Hearing to discuss the 2020 / 2021 Budget will begin at 6:45 p.m. Call to Order Commissioner Gott called the FY2021 Budget...

Meeting Minutes – June 23, 2020

Minutes  Regular Meeting of   The Marion Park District     Board of Commissioners    June 23, 2020   7:00 p.m.   Boy Scout Cabin  Regular Meeting Minutes 1.         Call to Order...

Budget Hearing Meeting Minutes – June 23, 2020

Minutes  FY2021 Budget Hearing   The Marion Park District     Board of Commissioners    June 23, 2020   6:30 p.m.   Boy Scout Cabin Public Hearing to discuss the 2020 / 2021 Budget will begin at 6:30 p.m. Call to Order...

Meeting Minutes – May 19, 2020

Minutes  Regular Meeting of   The Marion Park District     Board of Commissioners    May 19, 2020   7:00 p.m.   Boy Scout Cabin  Regular Meeting Minutes 1.         Call to Order...

Meeting Minutes – April 28, 2020

Minutes  Regular Meeting of   The Marion Park District     Board of Commissioners    April 28, 2020   7:00 p.m.   Boy Scout Cabin  Regular Meeting Minutes 1.         Call to...

Meeting Minutes – February 25, 2020

Minutes  Regular Meeting of   The Marion Park District     Board of Commissioners    February 25, 2020   7:00 p.m.   Boy Scout Cabin  Regular Meeting Minutes 1.         Call to...