Minutes
Regular Meeting of
The Marion Park District
Board of Commissioners
October 27, 2020
7:00 p.m.
Boy Scout Cabin
Regular Meeting Minutes
- Call to Order
Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:08 p.m. with the following Commissioners present:
Commissioner Gardiner
Commissioner Sheffler
Commissioner McReynolds
Commissioner Gott
Commissioner Welch was absent from the meeting.
- Open Forum
Commissioner Gott states there is no one from the public at the meeting in person or via conference call.
- 3. Approval of October 27, 2020 Agenda
Commissioner Gardiner made a motion at 7:09 p.m.; seconded by Commissioner Sheffler to approve the October 27, 2020 agenda. Roll called. Motion carried with unanimous vote with those present.
- Approval of Regular Meeting Minutes: September 22, 2020.
Commissioner Gardiner made a motion at 7:10 p.m.; seconded by Commissioner McReynolds to approve the Regular Meeting Minutes – September 22, 2020. Roll called. Motion carried with unanimous vote with those present.
- Approval of September 2020 Financial Report
Commissioner Gott asked if Director Reed would like to go over any highlights with Director Reed replying that we are over our 18% cash reserve and with the approximate $90,000 expense we will still be $172,212 over the cash reserve.
Commissioner Sheffler made a motion at 7:14 p.m.; seconded by Commissioner McReynolds to approve the September 2020 Financial Report. Roll called. Motion carried with unanimous vote with those present.
- Department Reports
- Administration
- Park Services
Director Reed went over the Administration report, adding to the report regarding the 12U Tournament at Fosse Park this past weekend and Stop the Violence in 618 at Jones Park on Saturday, and Sunday put on by Carmen Adeoye. Director Reed also presented a plaque to Commissioner Gott from IAPD for his 15 years of service as a Park Commissioner.
The Park Services report consisted of pictures that were showed to the Commissioners on the TV monitor.
- Commissioners Reports
Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner Sheffler – no, Commissioner McReynolds – no, Commissioner Gott states that he was going to suggest a Spring Pickleball Tournament but Director Reed already addressed the subject.
- Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):
- Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
- Personnel – The appointment, employment, compensation, discipline, dismissal, performance or personal status of employees, officers, and legal counsel for the park district.
- Real Estate – The acquisition or lease of real property or the selling or rental price of real estate.
Commissioner McReynolds made a motion at 7:49 p.m.; seconded by Commissioner Gardiner to go into Executive Session. Roll called. Motion carried with unanimous vote with those present.
- Reconvene to Open Session (possible actions following Executive Session)
Commissioner Gardiner made a motion at 9:01 p.m.; seconded by Commissioner McReynolds to reconvene to Open Session. Roll called. Motion carried with unanimous vote with those present.
- New Business
- Discuss / Approve contractor bid for waterway repair at Ray Fosse Park.
Commissioner Gott states everyone should have a spec sheet as well as the bids received for the waterway project, which is south of the maintenance shop. Director Reed states that the bids were taken by Clarida – Ziegler Engineering and Director Reed was present for the bid opening. Commissioner Gott read the bid totals, the Engineers bid total was $94,740.00, Roadworks bid was $82,781.08, Samron bid was $85,475.00, FCCI bid was $103,777.00, K.D. Crain & Sons bid was $84,123.50 and E.T. Simonds bid was $123,993.63. Commissioner Gott read the letter from Clarida & Ziegler Engineering to the Commissioners, awarding the contract to the low bidder of Roadworks, LLC.
Commissioner Sheffler made a motion at 9:05 p.m.; seconded by Commissioner McReynolds to approve the contractor bid for waterway repair at Ray Fosse Park submitted by Brian Ziegler, Engineer. Roll called. Commissioner Gardiner – abstain, Commissioner Sheffler – yay, Commissioner McReynolds – yay, Commissioner Gott – yay. Motion carried with 3-0-1 vote.
- Discuss / Approver Resolution 20-06 Truth in Taxation.
Commissioner Sheffler made a motion at 9:11 p.m.; seconded by Commissioner Gardiner to approve Resolution 20-06 Truth in Taxation. Roll called. Motion carried with unanimous vote with those present.
- Discuss / Approve designation of a specific Park for alcohol consumption for Board approved events.
Commissioner Gott and Director Reed gave the background on what was brought to the Director / President. The Park District was approached by the Williamson County BAR Association regarding having meetings with beer and wine in a specific park. Commissioner Gott suggested that designating Pyramid Park North Pavilion. There was further discussion regarding designating the whole Park versus one area.
Commissioner Gardiner made a motion at 9:20 p.m.; seconded by Commissioner Sheffler to approve designating the whole area of Pyramid Park for alcohol consumption with Board approval for Board approved events. Roll called. Motion carried with unanimous vote with those present.
- Discuss / Approve revision to Ordinance 11-03 Park Usage Ordinance to Ordinance 20-04 Park Usage Ordinance.
Commissioner Gardiner made a motion at 9:21 p.m.; seconded by Commissioner Sheffler to Ordinance 20-04 Park Usage Ordinance. Roll called. Motion carried with unanimous vote with those present.
- Discuss / Approve IAPD Credentials Certificate naming a delegate and alternates to the Annual Business Meeting of the Illinois Association of Park Districts.
Commissioner Gardiner made a motion at 9:22 p.m.; seconded by Commissioner Sheffler to approve IAPD Credentials Certificate naming Director Jack Reed as a delegate to the Annual Business Meeting of the Illinois Association of Park Districts. Roll called. Motion carried with unanimous vote with those present.
- Next Meeting Date: November 17, 2020
- Adjournment
Commissioner Sheffler made a motion at 9:24 p.m.; seconded by Commissioner McReynolds to adjourn the Regular meeting of the Marion Park District. Roll called. Motion to table with unanimous vote.
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.