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Minutes
Regular Meeting of
The Marion Park District
Board of Commissioners
February 23, 2021
6:00 p.m.
Boy Scout Cabin

Regular Meeting Minutes

1. Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 6:15 p.m. with the following Commissioners present:

Commissioner Gardiner
Commissioner Sheffler
Commissioner Welch
Commissioner Gott

Commissioner McReynolds is absent currently.

2. Open Forum

There was no one present for the meeting and no items were discussed.

3. Approval of February 23, 2021 Agenda

Commissioner Gardiner made a motion at 6:15 p.m.; seconded by Commissioner Welch to approve the February 23, 2021 agenda. Roll called. Motion carried with unanimous vote with those present.

4. Approval of Regular Meeting Minutes: January 26, 2021.

Commissioner Sheffler made a motion at 6:17 p.m.; seconded by Commissioner Welch to approve the Regular Meeting Minutes for January 26, 2021. Roll called. Motion carried with unanimous vote with those present.

5. Approval of January 2021 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights with Director Reed replying that in the highlights there will be a decrease next month of approximately $93,000 for the Fosse ditch project and IPRF 2nd quarter premiums. Director Reed added that the ditch project will be coming out of line item 1351 and that will be a de facto Capitals Funds account. Anything can come out of that account in the future. Director Reed added that our expenditures are at 31.6% overall where they should be 58.33% and we are in good shape.

Commissioner Gardiner made a motion at 6:21 p.m.; seconded by Commissioner Sheffler to approve the January 2021 Financial Report. Roll called. Motion carried with unanimous vote with those present.

Commissioner Gott read into the record that Commissioner McReynolds arrived at the meeting at 6:21 p.m.

6. Department Reports
a. Administration
b. Park Services

Director Reed went over the Administrative Report and Park Services Report and pictures were shown to the Commissioners of projects that have been completed.

7. Commissioners Reports

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner Sheffler stated that Troop 8068 has given the Commissioners Girl Scout Cookies for everything they do for the Girl Scouts. Commissioner Sheffler added that he toured the Roadworks project, and they did an excellent job and encouraged the other Commissioners to go take a tour. Commissioner Sheffler also added that the Parks hills / slopes were used during the current snowstorm and the transition to the new swing sets may be a concern since there is only one regular swing to be used. Commissioner McReynolds and Commissioner Welch had nothing to add or report. Commissioner Gott stated that there is a speed bump on Thompson Street that may be loose and needs to be checked out.

8. Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
c. Real Estate – The acquisition or lease of real property or the selling or rental price of real estate.
Commissioner Welch made a motion at 6:42 p.m.; seconded by Commissioner Sheffler to go into Executive Session. Roll called. Motion carried with unanimous vote with those present.

9. Reconvene to Open Session (possible actions following Executive Session)

Commissioner Gardiner made a motion at 6:48 p.m.; seconded by Commissioner Sheffler to reconvene to Open Session. Roll called. Motion carried with unanimous vote with those present.

10. New Business

a. Discuss / Approve Hospice of Southern Illinois utilizing the Black Diamond Pickleball Complex for a fundraising tournament July 24 – July 25, 2021.

Director Reed advised the Commissioners that he met with Lisa Mann regarding this tournament. Dan Reid will be the director of the tournament. Director Reed stated that the courts will be donated at no charge to Hospice of Southern Illinois in exchange for naming the Marion Park District as a co – sponsor of the event and we will also be given a table at the next Hospice Gala.

Commissioner Sheffler made a motion at 6:51 p.m.; seconded by Commissioner Gardiner approve Hospice of Southern Illinoi utilizing the Black Diamond Pickleball Complex for a fundraising tournament July 24 – July 25, 2021. Roll called. Motion carried with unanimous vote with those present.

b. Discuss / Approve Rossetti Productions utilizing a portion of one of our Parks for a movie / production (Dream Motel, Part 2 a 10-part series) between the time frame of March 8 – 30, 2021.

Director Reed stated that Rosetti Productions wanted to use a bench area in Fosse Park. They wanted to use an area that was secluded so there was a suggestion of using Pyramid Park or Jones Park. Commissioner Gott states that they would need to provide a certificate of liability insurance.

Commissioner Sheffler made a motion at 6:54 p.m.; seconded by Commissioner Welch to approve Rossetti Productions utilizing a portion of one of our Parks for a movie / production (Dream Motel, Part 2 a 10-part series) between the time frame of Mach 8 – 30, 2021 with a certificate of liability insurance. Roll called. Motion carried with unanimous vote with those present.

c. Discuss / Approve premium payment to Illinois Public Risk Fund (IPRF) for the 2nd quarter 2021 worker’s compensation premium in the amount of $6,932.00.

Commissioner Sheffler made a motion a 6:55 p.m.; seconded by Commissioner Welch to approve the premium payment to Illinois Public Risk Fund (IPRF) for the 2nd quarter 2021 worker’s compensation premium in the amount of $6,932.00. Roll called. Motion carried with unanimous vote with those present.

d. Discuss / Approve hiring of Manager and Assistant Manager positions at the Aquatic Center.

Commissioner Gott asked the names for these positions with Director Reed replying Christy Underwood would be the manager and Christy and Director Reed will work together on the hiring of the Assistant Manager.

Commissioner Gardiner made a motion at 6:57 p.m.; seconded by Commissioner Sheffler to approve hiring of Manager, Christy Underwood, and Assistant Manager, to be named by Director and Manager, positions at the Aquatic Center. Roll called. Motion carried with unanimous vote with those present.

e. Discuss / Approve hours for Manager and Assistant Managers for March / April / May 2021 in preparation for the 2021 Aquatic Center (40 hours per Manager and Assistant Manager for the 3 – month period).

Commissioner Sheffler made a motion at 6:58 p.m.; seconded by Commissioner Welch to approve hours for Manager and Assistant Managers for March / April / May 2021 in preparation for the 2021 Aquatic Center (40 hours per Manager and Assistant Manager for the 3 – month period). Roll called. Motion carried with unanimous vote with those present.

f. Discuss / Approve wage for Manager ($15.00 / hr.) and Assistant Managers ($12.00 / hr.) position for the Aquatic Center.

Commissioner Sheffler made a motion at 6:59 p.m.; seconded by Commissioner Welch to approve wage for Manager ($15.00 / hr.) and Assistant Managers ($12.00 / hr.) position for the Aquatic Center. Roll called. Motion carried with unanimous vote with those present.

g. Discuss / Approve contract with Schafer Law, LLC.

Commissioner Sheffler made a motion at 7:04 p.m.; seconded by Commissioner Welch to approve contract with Schafer Law, LLC. Roll called. Motion carried with unanimous vote with those present.

h. Discuss / Approve Batting Cage and Goofy Golf lease for 2021.
Commissioner Sheffler made a motion at 7:07 p.m.; seconded by Commissioner Welch to approve Batting Cage and Goofy Golf lease for 2021. Roll called. Motion carried with unanimous vote with those present.

i. Discuss / Approve MYBSA lease N. Otis Street Concession building.

Commissioner Gardiner made a motion at 7:09 p.m.; seconded by Commissioner Sheffler to approve MYBSA lease N. Otis Street Concessions building. Roll called. Motion carried with unanimous vote with those present.

j. Discuss / Approve MSI lease of concession building at the Soccer Complex.

Commissioner Gardiner made a motion at 7:09 p.m.; seconded by Commissioner Sheffler to approve contract with MSI lease of concession building at the Soccer Complex. Roll called. Motion carried with unanimous vote with those present.

k. Discuss / Approve SIASL (Spring Soccer League) using the Soccer Complex for their spring league on Wednesday’s March 2021 – May 2021.

Commissioner Sheffler made a motion at 7:11 p.m.; seconded by Commissioner Welch to approve SIASL (Spring Soccer League) using the Soccer Complex for their spring league on Wednesday’s March 2021 – May 2021. Roll called. Motion carried with unanimous vote with those present.

l. Discuss / Approve Credit Card Processing Procedures Manual.

Commissioner Sheffler made a motion at 7:14 p.m.; seconded by Commissioner Welch to approve Credit Card Processing Procedures Manual. Roll called. Motion carried with unanimous vote with those present.

m. Discuss / Approve obtaining bids for a new mini excavator.

Commissioner Sheffler made a motion at 7:17 p.m.; seconded by Commissioner Gardiner to approve obtaining bids for a new mini excavator. Roll called. Motion carried with unanimous vote with those present.

n. Discuss FMLA policy
o. Discuss Employee Handbook (revised)

11. Next Meeting Date: March 23, 2021

12. Adjournment

Commissioner Gardiner made a motion at 7:23 p.m.; seconded by Commissioner Welch to adjourn the Regular meeting of the Marion Park District. Roll called. Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.