Minutes
Regular Meeting of
The Marion Park District
Board of Commissioners
May 25, 2021
6:00 p.m.
Boy Scout Cabin
CALL – IN #: (978) 990-5088
ACCESS CODE: 7011383
Regular Meeting Agenda
- Call to Order
Commissioner Gott called the Regular Meeting of the Marion Park District to order at 6:04 p.m. with the following Commissioners present:
Commissioner Gardiner
Commissioner Sheffler
Commissioner McReynolds
Commissioner Welch
Commissioner Gott
- Open Forum
There are no public attendees for the meeting. Attendees present are on the agenda
- Approval of May 25, 2021, Agenda
Commissioner Gardiner made a motion at 6:05 p.m.; seconded by Commissioner McReynolds to approve the May 25, 2021, agenda. Roll called. Motion carried with unanimous vote with those present.
- Approval of Regular Meeting Minutes: April 27, 2021
Commissioner McReynolds made a motion at 6:06 p.m.; seconded by Commissioner Sheffler to approve the April 27, 2021, Organizational and Regular meeting minutes. Roll called. Motion carried with unanimous vote with those present.
- Approval of April 2021 Financial Report
Commissioner Gott asked the Commissioners if there were any questions or if they would like to save this item until Director Reed arrives. The Commissioners did not see a problem with saving this item for approval until later.
Commissioner Gott moved to New Business item 10f with respect to attendee’s time and also allow time for Director Reed to arrive.
New Business
- Discuss / Approve the Shine Summer Lunch Program (formerly the TWIGS program).
Pastor John Holst explained to the Commissioners the new program and the name change. They will still offer the same products Monday, Wednesday and Friday at Pyramid Park and Harrison – Bruce Park.
Commissioner Sheffler made a motion at 6:12 p.m.; seconded by Commissioner Welch to approve the Shine Summer Lunch Program (formerly the TWIGS program) Roll called. Motion carried with unanimous vote with those present.
- Discuss / Approve Resolution 21 – 03, Recognizing Garry “Gabby” Allen’s Service and Dedication to J. W. Jones Park.
Commissioner Sheffler made a motion at 6:14 p.m.; seconded by Commissioner Gardiner to approve Resolution 21 – 03, Recognizing Garry “Gabby” Allen’s Service and Dedication to J. W. Jones Park. Roll called. Motion carried with unanimous vote with those present.
Commissioner Gott read Resolution 21 – 03 aloud to the Commissioners and guests.
- Presentation of plaque recognizing Garry “Gabby” Allen for his many years of dedication and service in preserving J. W. Jones Park.
- Discuss / Approve naming the featured court at Jones Park after Garry “Gabby” Allen.
Commissioner Gardiner made a motion at 6:24 p.m.; seconded by Commissioner Sheffler to approve naming the featured court at Jones Park after Garry “Gabby” Allen. Roll called. Motion carried with unanimous vote with those present.
- Discuss / Approve Boyton Street Community Center having a Juneteenth celebration at Pyramid Park on June 19, 2021, that will include bouncy houses and food, etc.
Commissioner Sheffler made a motion at 6:26 p.m.; seconded by Commissioner Welch to approve Boyton Street Community Center having a Juneteenth celebration at Pyramid Park on June 19, 2021, that will include bouncy houses and food, etc. Roll called. Motion carried with unanimous vote with those present.
- Discuss / Approve Marion Disc Golf Tournament proposal.
Commissioner Sheffler made a motion at 6:28 p.m.; seconded by Commissioner Welch to approve Marion Disc Golf Tournament proposal. Roll called. Motion carried with unanimous vote with those present.
- Discuss / Approve General Obligation Bond interest payment to BOK Financial in the amount of $10,041.00.
Commissioner Sheffler made a motion at 6:29 p.m.; seconded by Commissioner Welch to approve the March 2021 Financial Report. Roll called. Motion carried with unanimous vote with those present.
- Discuss / Approve payment of Illinois Parks Association Risk Services (IPARKS) premium for FY2022 in the amount of $34,993.00.
Commissioner Gardiner made a motion at 6:30 p.m.; seconded by Commissioner Sheffler to approve payment of Illinois Parks Association Risk Services (IPARKS) premium for FY2022 in the amount of $34,993.00. Roll called. Motion carried with unanimous vote with those present.
- Discuss / Approve motion to support the City of Marion in applying for an Illinois Community Development Grant to tile the waterway and add sidewalks in J. W. Jones Park.
Commissioner Sheffler made a motion at 6:32 p.m.; seconded by Commissioner Gardiner to approve motion to support the City of Marion in applying for an Illinois Community Development Grant to tile the waterway and add sidewalks in J. W. Jones Park. Roll called. Motion carried with unanimous vote with those present.
- Discuss quote from Futiva for internet / phone in Ray Fosse Park, per spending limits policy this should be within the limits of Director and President approval.
Administrative Assistant explained to the Commissioners about the need for new internet service at the Aquatic Center. There are 3 quotes for service for the 3 locations in Ray Fosse Park.
- Discuss / Approve proposal for lowest bid on Electric Supply / Ameren.
Commissioner Welch explained on the agreement Homefield will lock the rate for 3 years.
Commissioner Sheffler made a motion at 6:45 p.m.; seconded by Commissioner Gardiner to approve Homefield Electrical Supply with a 3-year agreement. Roll called. Motion carried with unanimous vote with those present.
- Department Reports
- Administration
- Park Services
Commissioner Gott asked the Commissioners to read over the reports they were presented. Administrative Assistant Kim Bauernfeind showed the Commissioners project pictures.
- Commissioners Reports
Commissioner Gott asked the Commissioners if they had anything to report, Commissioner Gardiner – no, Commissioner Sheffler – stated he had some concerns on the spinning chair at the Inclusive Playground. He was sent a picture of the chair and the damage. Administrative Assistant Kim advised the Commissioners that this incident was taken care of immediately by Director Reed and they purchased bearings at Fisher Auto Parts for the repair. Commissioner McReynolds – no, Commissioner Welch – no. Commissioner Gott read an email from Chuck Morgan to the Commissioners regarding the dedication ceremony on May 15, 2021.
Commissioner Gott states that the Financial Report for April 2021 and the Tentative Budget Ordinance are the only things left. The Board of Commissioners decided to take a 10-minute break to await Director Reed’s arrival. The break began at 7:00 p.m.
The meeting was reconvened at 7:02 p.m.
- Approval of April 2021 Financial Report
Commissioner Sheffler made a motion at 7:04 p.m.; seconded by Commissioner Welch to approve the April 2021 Financial Report. Roll called. Motion carried with unanimous vote with those present.
Commissioners decided that they were not going to go into Executive Session.
Executive Session was not visited.
- New Business
- Discuss / Approve FY2022 Tentative Budget Ordinance 21-01.
Commissioner Sheffler made a motion at 7:08 p.m.; seconded by Commissioner McReynolds to approve FY2022 Tentative Budget Ordinance 21-01. Roll called. Motion carried with unanimous vote with those present.
- Next Meeting Date: June 22, 2021
- Adjournment
Commissioner Gardiner made a motion at 7:12 p.m.; seconded by Commissioner Welch
to adjourn the Regular Meeting of the Marion Park District Board of Commissioners. Roll called. Motion carried with unanimous vote with those present.
In accordance with the provisions of the Americans with Disabilities Act, any individual who needs a reasonable accommodation to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.