Minutes
Regular Meeting of
The Marion Park District Board of Commissioners
January 25, 2022
6:00 p.m.
Boy Scout Cabin
CALL – IN #: (978) 990-5088
ACCESS CODE: 7011383
Regular Meeting Agenda
Call to Order
President McReynolds called the Regular Meeting of the Marion Park District to order at 6:04 p.m. with the following Commissioners present:
Commissioner Gardiner
Commissioner Sheffler
Commissioner McReynolds
Commissioner Welch
Commissioner Gott was absent for the meeting.
Open Forum
There are no public attendees at the Regular meeting.
Approval of January 25, 2022, Agenda
Commissioner Gardiner made a motion at 6:08 p.m.; seconded by Commissioner Welch to approve the January 25, 2022. Roll called. Motion carried with unanimous vote with those present.
Approval of Regular Meeting Minutes: December14, 2021.
Commissioner Gardiner made a motion at 6:09 p.m.; seconded by Commissioner Sheffler to approve the Regular Meeting Minutes of December 14, 2021. Roll called. Motion carried with unanimous vote with those present.
Approval of December 2021 Financial Report
Director Reed states on all percentages are good. There was a mistake on the line item of 18% over, the retaining wall project at Fosse Park should be under code 1351, this will be reflected on the January 2022 Financial report.
Commissioner Sheffler made a motion at 6:12 p.m.; seconded by Commissioner Welch to approve the December 2021 Financial Report. Roll called. Motion carried with unanimous vote with those present.
Department Reports
a. Administration
b. Park Services
Director Reed went over the reports highlighting the projects that Park Service employees have completed during the month and pictures were shown to the Commissioners of all the projects completed.
Commissioners Reports
Commissioner McReynolds asked if any Commissioners had anything to report, Commissioner Gardiner, Commissioner Sheffler, Commissioner Welch and Commissioner McReynolds had nothing to report.
Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):
Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Commissioner Sheffler made a motion at 6:31 p.m.; seconded by Commissioner Welch to go into Executive Session. Roll called. Motion carried with unanimous vote with those present.
Reconvene to Open Session (possible actions following Executive Session)
Commissioner Gardiner made a motion at 6:38 p.m.; seconded by Commissioner Welch to reconvene into Open Session. Roll called. Motion carried with unanimous vote with those present.
Old Business
a. Discuss / Approve a Memorial honoring Ray Fosse.
Director Reed explained to the Commissioners that there was a phone call made to the office from the daughter of Ray Fosse, Commissioner Gott would like the Memorial honoring Ray Fosse removed from consideration.
Commissioner Sheffler made a motion at 6:41 p.m.; seconded by Commissioner Welch to approve the remove from consideration the Memorial honoring Ray Fosse. Roll called. Motion carried with unanimous vote with those present.
New Business
Discuss / Approve Resolution 22-01, designation of OMA officers.
Commissioner Sheffler made a motion at 6:43 p.m.; seconded by Commissioner Gardiner to approve Resolution 22-01, designation of OMA officers. Roll called. Motion carried with unanimous vote with those present.
Discuss / Approve Resolution 22-02, designation of FOIA officers.
Commissioner Sheffler made a motion at 6:43 p.m.; seconded by Commissioner Gardiner to approve Resolution 22-02, designation of FOIA officers. Roll called. Motion carried with unanimous vote with those present.
Discuss / Approver the support of construction by Illinois Department of Transportation for a roundabout on IL 37 & Wildcat Drive that will require right of way submission from the Marion Park District at Pyramid Park.
Commissioner Sheffler made a motion at 6:58 p.m.; seconded by Commissioner Welch to approve the support of construction by Illinois Department of Transportation for a roundabout on IL 37 & Wildcat Drive that will require right of way submission from the Marion Park District at Pyramid Park. Roll called. Motion carried with unanimous vote with those present.
Discuss / Approve the support of construction of a crosswalk and sidewalk on East DeYoung at Ray Fosse Park per option 3A from the Illinois Department of Transportation, crossing will be 220 feet west of Otis Street, sidewalk will run from North Garfield to North Otis Street. Sidewalk will also lead North to the Broeking Pavilion in Ray Fosse Park.
Commissioner Sheffler made a motion at 6:58 p.m.; seconded by Commissioner Welch to approve the support of construction of a crosswalk and sidewalk on East DeYoung at Ray Fosse Park per option 3A from the Illinois Department of Transportation, crossing will be 220 feet west of Otis Street, sidewalk will run from North Garfield to North Otis Street. Sidewalk will also lead North to the Broeking Pavilion in Ray Fosse Park. Roll called. Motion carried with unanimous vote with those present.
Discuss / Approve proposal for audit services provided by Sarah Gibbens, CPA, for the next three (3) years.
Commissioner Sheffler made a motion at 7:00 p.m.; seconded by Commissioner Welch to approve the proposal for audit services provided by Sarah Gibbens, CPA, for the next three (3) years. Roll called. Motion carried with unanimous vote with those present.
Discuss / Approve purchase of a used pickup truck from local dealership for Park Services.
Commissioner Sheffler made a motion at 7:12 p.m.; seconded by Commissioner Welch to approve the purchase of a used 2020 F150 at Marion Toyota for Park Services. Roll called. Motion carried with unanimous vote with those present.
Approval of Executive Session minutes form July 27, 2021, August 24, 2021, September 28, 2021, and November 16, 2021, to remain closed with or without exception.
Commissioner Gardiner made a motion at 6:50 p.m.; seconded by Commissioner Sheffler to meeting dates for the fourth Tuesday of each month from January 2022 – December 2022 except for November 2022 and December 2022 due to the holiday at 6:00 p.m. each month. Roll called. Motion carried with unanimous vote with those present.
Next Meeting Date: February 22, 2022
Adjournment
Commissioner Welch made a motion at 7:16 p.m.; seconded by Commissioner Sheffler to adjourn the Regular Meeting of the Marion Park District Board of Commissioners. Roll called. Motion carried with unanimous vote with those present.
In accordance with the provisions of the Americans with Disabilities Act, any individual who needs a reasonable accommodation to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.