Minutes
Regular Meeting of
The Marion Park District
Board of Commissioners
February 22, 2022
6:00 p.m.
Boy Scout Cabin
CALL – IN #: (978) 990-5088
ACCESS CODE: 7011383
Regular Meeting Agenda
1. Call to Order
President Gott called the Regular Meeting of the Marion Park District to order at 6:15 p.m. with the following Commissioners present:
Commissioner Gardiner
Commissioner Sheffler
Commissioner McReynolds
Commissioner Welch
Commissioner Gott
2. Open Forum
There are no public attendees at the Regular meeting.
3. Approval of February 22, 2022, Agenda
Commissioner Gardiner made a motion at 6:16 p.m.; seconded by Commissioner McReynolds to approve the February 22, 2022. Roll called. Motion carried with unanimous vote with those present.
4. Approval of Regular Meeting Minutes: January 25, 2022.
Commissioner McReynolds made a motion at 6:17 p.m.; seconded by Commissioner Sheffler to approve the Regular Meeting Minutes of January 25, 2022. Roll called. Motion carried with unanimous vote with those present.
5. Approval of January 2022 Financial Report
Director Reed states that everything looks good on the financial reports, and he will cover the financials more during the agenda item on the approval of the FY2021 audit prepared by Sarah Gibbens.
Commissioner Sheffler made a motion at 6:18 p.m.; seconded by Commissioner Welch to approve the January 2022 Financial Report. Roll called. Motion carried with unanimous vote with those present.
6. Department Reports
a. Administration
b. Park Services
Director Reed went over the reports highlighting the projects that Park Service employees have completed during the month and pictures were shown to the Commissioners of all the projects completed.
7. Commissioners Reports
Commissioner Gott asked if any Commissioners had anything to report, Commissioner Gardiner, Commissioner Sheffler, Commissioner McReynolds had nothing to report. Commissioner Welch talked about the lighting situation in Pyramid Park and the future plans to add more adequate lighting. Commissioner Gott reminded Director Reed about the ceremony for Gabby Allen since the Jones Street basketball courts are completed. Commissioner Gott also discussed the roundabout and making a deal with the City of Marion to fix the road in Pyramid Park. Commissioner Gott asked Director Reed to follow up with the City of Marion about fixing the road in Pyramid.
8. Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):
a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Executive Session was not visited during the meeting.
9. Reconvene to Open Session (possible actions following Executive Session)
Executive Session was not visited during the meeting.
10. New Business
a. Discuss / Approve FY2021 Audit performed by Sarah Gibbens, CPA.
Director Reed went over the narrative provided by Sarah Gibbens regarding the audit.
Commissioner Gardiner made a motion at 7:05 p.m.; seconded by Commissioner Sheffler to approve FY2021 Audit performed by Sarah Gibbens, CPA. Roll called. Motion carried with unanimous vote with those present.
b. Discuss / Approve invoice in the amount of $7,300.00 from Sarah Gibbens, CPA for FY2021 Audit services.
Commissioner Sheffler made a motion at 7:06 p.m.; seconded by Commissioner Welch to invoice in the amount of $7,300.00 from Sarah Gibbens, CPA for FY2021 Audit services. Roll called. Motion carried with unanimous vote with those present.
c. Discuss / Approver hiring of Manager and Assistant Manager position at the Aquatic Center.
Director Reed states that Christy Underwood will be the Manager and the Assistant Manager positions will be at the discretion of Christy and Director Reed.
Commissioner Gardiner made a motion at 7:08 p.m.; seconded by Commissioner Sheffler to approve the hiring of Christy Underwood as Manager and Assistant Managers hired at the discretion of Christy and Director Reed. Roll called. Motion carried with unanimous vote with those present.
d. Discuss / Approve hours for Manager and Assistant Managers for March / April / May 2022 in preparation for the 2022 Aquatic Center (40 hours per Manager and Assistant Manager for the 3 – month period).
Commissioner Welch made a motion at 7:09 p.m.; seconded by Commissioner Sheffler to approve hours for Manager and Assistant Managers for March / April / May 2022 in preparation for the 2022 Aquatic Center (40 hours per Manager and Assistant Manager for the 3 – month period). Roll called. Motion carried with unanimous vote with those present.
e. Discuss / Approve wage for Manager ($15.50 / hr.) and Assistant Managers ($12.00 / hr.) position for the Aquatic Center.
Commissioner Sheffler made a motion at 7:10 p.m.; seconded by Commissioner Gardiner to wage for Manager ($16.00 / hr.) and Assistant Manager ($13.00 / hr.) position for the Aquatic Center. Roll called. Motion carried with unanimous vote with those present.
f. Discuss / Approve Goofy Golf lease for 2022.
Commissioner Gardiner made a motion at 7:13 p.m.; seconded by Commissioner Sheffler to approve the Goofy Golf lease for 2022. Roll called. Motion carried with unanimous vote with those present.
g. Discuss / Approve Beasley Concession lease for Field # 7 for 2022.
Commissioner Sheffler made a motion at 7:15 p.m.; seconded by Commissioner Gardiner to approve Beasley Concession lease for Field # 7 for 2022. Roll called. Motion carried with unanimous vote with those present.
h. Discuss / Approve MYBSA lease N. Otis Street Concession building.
Commissioner Sheffler made a motion at 7:16 p.m.; seconded by Commissioner Welch to approve MYBSA lease N. Otis Street Concession building. Roll called. Motion carried with unanimous vote with those present.
i. Discuss / Approve MSI lease of concession building at the Soccer Complex.
Commissioner Sheffler made a motion at 7:17 p.m.; seconded by Commissioner Welch to approve MSI lease of concession building at the Soccer Complex. Roll called. Motion carried with unanimous vote with those present.
j. Discuss / Approve SIASL (Spring Soccer League) using the Soccer Complex for their spring league on Wednesday’s March 2022 – May 2022.
Commissioner Sheffler made a motion at 7:18 p.m.; seconded by Commissioner Welch to approve SIASL (Spring Soccer League) using the Soccer Complex for their spring league on Wednesday’s March 2022 – May 2022. Roll called. Motion carried with unanimous vote with those present.
k. Discuss / Approve adding additional video surveillance systems. This would authorize Director Reed and / or future Directors the discretion to install surveillance systems, new / improved to our existing surveillance systems.
Commissioner Gardiner made a motion at 7:26 p.m.; seconded by Commissioner Sheffler to approve addition additional video surveillance systems. This would authorize Director Reed and / or future Directors the discretion to install surveillance systems, new / improved to our existing surveillance systems. Roll called. Motion carried with unanimous vote with those present.
l. Discuss / Approve the bid from Penninger Asphalt to asphalt three (3) parking lots in Ray Fosse Park as follows:
a. Install Ca-6 limestone as needed grade and compact.
b. Install 1.5 – inch type (B) state approved hot mix asphalt and compact.
c. Install 1.5 – inch type (C) state approved hot mix asphalt and compact.
Commissioner Sheffler made a motion at 7:28 p.m.; seconded by Commissioner Gardiner to approve the bid from Penninger Asphalt to asphalt three (3) parking lots in Ray Fosse Park as follows:
a. Install Ca-6 limestone as needed grade and compact.
b. Install 1.5 – inch type (B) state approved hot mix asphalt and compact.
c. Install 1.5 – inch type (C) state approved hot mix asphalt and compact.
Roll called. Motion carried with unanimous vote with those present.
11. Next Meeting Date: March 22, 2022
12. Adjournment
Commissioner Gardiner made a motion at 7:29 p.m.; seconded by Commissioner Welch to adjourn the Regular Meeting of the Marion Park District Board of Commissioners. Roll called. Motion carried with unanimous vote with those present.
In accordance with the provisions of the Americans with Disabilities Act, any individual who needs a reasonable accommodation to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.