618-993-3940 info@marionparks.com
Minutes
Regular Meeting of
The Marion Park District
Board of Commissioners
November 15, 2022
6:00 p.m.
Boy Scout Cabin

Regular Meeting Agenda

1. Call to Order

President Gott called the Regular Meeting of the Marion Park District to order at 6:00 p.m. with the following Commissioners present:

Commissioner Gardiner
Commissioner Sheffler
Commissioner McReynolds
Commissioner Welch
Commissioner Gott

2. Open Forum

There are no members of the public present.

3. Approval of November 15, 2022, Agenda

Commissioner Gardiner made a motion at 6:01 p.m.; seconded by Commissioner Welch to approve the November 15, 2022, agenda. Roll called. Motion carried with unanimous vote with those present.

4. Approval of Special Meeting Minutes: September 27, 2022

Commissioner Gardiner made a motion at 6:02 p.m.; seconded by Commissioner Welch to approve the September 27, 2022, Special Meeting Minutes. Roll called. Motion carried with unanimous vote with those present.

5. Approval of the Regular Meeting Minutes: October 25, 2022.

Commissioner Sheffer made a motion at 6:03 p.m.; seconded by Commissioner Gardiner to approve the October 25, 2022, Regular Meeting Minutes. Roll called. Motion carried with unanimous vote with those present.

6. Approval of October 2022 Financial Report

Director Reed advised the Commissioners that at this time we are within our percentages for expenditures. Director Reed reported we have received the second tax installment and at this time there is $1,249,381.47 in all accounts at Peoples National Bank.

Commissioner Sheffler made a motion at 6:06 p.m.; seconded by Commissioner Welch to approve the October 2022 Financial Report. Roll called. Motion carried with unanimous vote with those present.

7. Department Reports
a. Administration
b. Park Services

Director Reed went over the reports highlighting the projects that Park Service employees have completed during the month and pictures were also shown to the Commissioners of all the projects completed.

8. Commissioners Reports

Commissioner Gott asked the other Commissioners if there was anything they would like to report. Commissioner Gardiner did not have anything to report. Commissioner Sheffler states the Girl Scout appreciate the lighting added to the Girl Scout Cabin, he also spoke with a patron of the Parks regarding issues she brought up to Mayor Absher. Commissioner Sheffler also added there has been conversation with Pauls Chapel on Gent Street that he believes will open up conversation with their lot in the future. Commissioner McReynolds and Commissioner Welch had nothing to report. Commissioner Gott asked about changing the name on the signage at the Inclusive Playground since Heartland Regional was purchased by Deaconess Hospital, Director Reed states he would look at the agreement to see if there is any wording regarding the signage.

9. Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Commissioner Gardiner made a motion at 6:31 p.m.; seconded by Commissioner Sheffler to go into Executive Session. Roll called. Motion carried with unanimous vote with those present.

10. Reconvene to Open Session (possible actions following Executive Session)
Commissioner Gardiner made a motion at 6:44 p.m.; seconded by Commissioner Welch to reconvene to Open Session. Roll called. Motion carried with unanimous vote with those present.

11. New Business

a. Discuss / Approve 2022 Bond payment, Principal, and Interest, to Bank of Oklahoma (BOK Financial) in the amount of $53,654.00 due on December 15, 2022.

Commissioner Sheffler made a motion at 6:47 p.m.; seconded by Commissioner Welch to approve 2022 Bond payment, Principal, and Interest, to Bank of Oklahoma (BOK Financial) in the amount of $53,654.00 due on December 15, 2022. Roll called. Motion carried with unanimous vote with those present.

b. Discuss / Approve Ordinance 22-05 Tax Levy Ordinance.

Commissioner Gardiner made a motion at 6:48 p.m.; seconded by Commissioner Sheffler to approve Ordinance 22-05 Tax Levy Ordinance. Roll called. Motion carried with unanimous vote with those present.

c. Discuss / Approve the payment of Illinois Public Risk Fund (IPRF) premium payment for the first quarter in the amount of $8,097.00 and $8,099.00 each quarter after for 2023.

Commissioner Sheffler made a motion at 6:49 p.m.; seconded by Commissioner Welch to approve the payment of Illinois Public Risk Fund (IPRF) premium payment for the first quarter in the amount of $8,097.00 and $8,099.00 each quarter after for 2023. Roll called. Motion carried with unanimous vote with those present.

d. Discuss / Approve special compensation for all full-time staff (M. Strobel, C. Gravatt, C. Withers, A. Newlin, K. Bauernfeind, K. Houseright, K. Akers, and J. Reed) of the Marion Park District.

Commissioner Sheffler made a motion at 6:49 p.m.; seconded by Commissioner Gardiner to approve special compensation for full-time staff (M. Strobel, C. Gravatt, C. Withers, A. Newlin, K. Bauernfeind, K. Houseright, K. Akers, and J. Reed) of the Marion Park District in the amount of $500.00 gross. Roll called. Motion carried with unanimous vote with those present.

e. Discuss / Approve Merit Compensation for Director.

Commissioner Gardiner made a motion at 6:50 p.m.; seconded by Commissioner McReynolds to approve the Merit Compensation for Director in the amount of $3,500.00. Roll called. Motion carried with unanimous vote with those present.

12. Next Meeting Date: December 13, 2022

13. Adjournment

Commissioner Gardiner made a motion at 6:51 p.m.; seconded by Commissioner McReynolds to adjourn the Regular Meeting of the Marion Park District. Roll called. Motion carried with unanimous vote with those present.

In accordance with the provisions of the Americans with Disabilities Act, any individual who needs a reasonable accommodation to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.