Minutes
Organizational Meeting of
The Marion Park District
Board of Commissioners
April 25, 2023
6:00 p.m.
Boy Scout Cabin
1. Call to Order / Roll Call
President Gott called the Regular Meeting of the Marion Park District to order at 6:12 p.m. with the following Commissioners present:
Commissioner Sheffler
Commissioner McReynolds
Commissioner Welch
Commissioner Gott
Commissioner Gardiner will be arriving between 7:00 and 7:30 p.m.
2. Board Approval of Abstract of Votes and Declaring the three (3) Duly Elected Officials to the Marion Park Board of Commissioners.
a. Dave McReynolds
b. Heath Welch
c. Hayden Gardiner
President Gott read the Abstract of Votes and Declaring the three (3) Duly Elected Officials to the Marion Park District Board of Commissioners.
3. Board Reorganization
a. Oath of New Commissioners
Administrative Assistant Kim Bauernfeind – Moore sworn in and read the Oath of Office to Commissioner McReynolds and Commissioner Welch and they recited the Oath.
b. Nomination and Election of Officers
Nomination and Election of President
Commissioner Sheffler nominated that Commissioner Gott to President of the Marion Park District Board of Commissioners
Commissioner Sheffler made a motion at 6:20 p.m.; seconded by Commissioner Welch to nominate Commissioner Gott as President of the Marion Park District Board of Commissioners. Roll called. Commissioner Sheffler, Commissioner McReynolds and Commissioner Welch voted yay, Commissioner Gott abstained. Motion carried with 3 – 0 – 1 vote with those present.
Nomination of Vice Present
Commissioner Sheffler nominated that Commissioner McReynolds to Vice President of the Marion Park District Board of Commissioners.
Commissioner Sheffler made a motion at 6:21 p.m.; seconded by Commissioner Welch to nominate Commissioner McReynolds as Vice President of the Marion Park District Board of Commissioners. Roll called. Commissioner Sheffler, Commissioner Welch, and Commissioner Gott voted yay, Commissioner McReynolds abstained. Motion carried with 3 – 0 – 1 vote with those present.
Nomination of Secretary / Treasurer
Commissioner McReynolds made a motion at 6:22 p.m.; seconded by Commissioner Welch to nominate Commissioner Sheffler as Secretary / Treasurer of the Marion Park District Board of Commissioners. Roll called. Commissioner McReynolds, Commissioner Welch, and Commissioner Gott voted yay, Commissioner Sheffler abstained. Motion carried with 3 – 0 – 1 vote with those present.
Commissioner Gott recommended that they recess from the Organizational Meeting until Commissioner Gardiner arrives to perform his Oath of Office.
Commissioner Sheffer made a motion at 6:24 p.m.; seconded by Commissioner Welch to recess the Organizational Meeting until Commissioner Gardiner arrives. Roll Called. Motion carried with unanimous vote with those present.
Reconvened to Organizational Meeting at 6:56 p.m. due to Commissioner Gardiner arriving to the meeting.
Administrative Assistant Kim Bauernfeind – Moore sworn in and read the Oath of Office to Commissioner Gardiner as he recited the Oath.
4. Adjournment Sine Die
Commissioner Sheffer made a motion at 6:59 p.m.; seconded by Commissioner Welch to adjourn the Organizational Meeting. Roll Called. Motion carried with unanimous vote with those present.
Minutes
Regular Meeting of
The Marion Park District
Board of Commissioners
April 25, 2023
6:00 p.m.
Boy Scout Cabin
Regular Meeting Agenda
1. Call to Order
President Gott called the Regular Meeting of the Marion Park District to order at 6:25 p.m. with the following Commissioners present:
Commissioner Sheffler
Commissioner McReynolds
Commissioner Welch
Commissioner Gott
Commissioner Gardiner will be arriving between 7:00 and 7:30 p.m.
2. Open Forum
There were no attendees at the regular meeting.
3. Public meeting for the proposed use of the Energy Transition Community Grant funds from the Illinois Department of Commerce and Economic Opportunity.
There were no attendees at the public meeting and no comments.
4. Approval of April 25, 2023, Agenda
Commissioner McReynolds made a motion at 6:26 p.m.; seconded by Commissioner Welch to approve the April 25, 2023, agenda. Roll called. Motion carried with unanimous vote with those present.
5. Approval of Regular Meeting Minutes: March 28, 2023.
Commissioner McReynolds made a motion at 6:27 p.m.; seconded by Commissioner Sheffler to approve the March 28, 2023, minutes. Roll called. Motion carried with unanimous vote with those present.
6. Approval of March 2023 Financial Report.
Commissioner Sheffler made a motion at 6:35 p.m.; seconded by Commissioner Welch to approve the March 2023 Financial Report. Roll called. Motion carried with unanimous vote with those present.
7. Department Reports
a. Administration
b. Park Services
Director Reed went over the reports highlighting the projects that Park Service employees have completed during the month and pictures were also shown to the Commissioners of all the projects completed.
8. Commissioners Reports
Commissioner Sheffler, Commissioner McReynolds and Commissioner Welch didn’t have any reports. Commissioner Gott asked Director Reed about lettering on the gray truck.
Commissioner Gardiner arrives at the meeting at 6:56 p.m.
Commissioner Gott requested to reconvene from their recess of the Organizational Meeting.
Commissioner Sheffler made a motion at 6:56 p.m.; seconded by Commissioner Welch to reconvene to the Organizational Meeting. Roll called. Motion carried with unanimous vote with those present.
Reconvene to Regular meeting at 7:00 p.m.
9. Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):
a. (21) Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
b. (1) Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
c. (2) Collective Bargaining – the collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employee.
Commissioner Sheffler made a motion at 7:01 p.m.; seconded by Commissioner Gardiner to approve visiting Executive Session. Roll called. Motion carried with unanimous vote with those present.
10. Reconvene to Open Session (possible actions following Executive Session)
Commissioner Sheffler made a motion at 8:25 p.m.; seconded by Commissioner Welch to reconvene to Open Session. Roll called. Motion carried with unanimous vote with those present.
11. Old Business
a. Discuss / Approve MOU (Memorandum of Understanding) submitted to the Marion Park District by the Williamson County EMA using a Park location (Soccer Complex) as a staging area in the event of a natural disaster.
Commissioner Gardiner made a motion at 8:30 p.m.; seconded by Commissioner Welch to table the MOU (Memorandum of Understanding ) submitted to the Marion Park District by the Williamson County EMA using a Park location (Soccer Complex) as a staging area in the event of a natural disaster. Roll Called. Motion carried with unanimous vote with those present.
b. Discuss / Approve publishing a press release regarding the award of the Energy Transition Community Grant.
Commissioner Sheffer made a motion at 8:31 p.m.; seconded by Commissioner Gardiner to table publishing a press release regarding the award of the Energy Transition Community Grant. Roll Called. Motion carried with unanimous vote with those present.
12. New Business
a. Discuss / Approve the formation of a Decennial Committee.
Director Reed advised the Commissioners that he has spoken with Steve Clendenin and Lisa Wilson regarding the Decennial Committee. They both have agreed to be part of the committee.
Commissioner Sheffler made a motion at 8:34 p.m.; seconded by Commissioner Welch to approve the formation of the Decennial Committee with community members of Steve Clendenin and Lisa Wilson. Roll called. Motion carried with unanimous vote with those present.
b. Discuss / Approve Resolution 23-03 for the Decennial Committee.
Commissioner Sheffler made a motion at 8:35 p.m.; seconded by Commissioner Welch to approve Resolution 23-03 for the Decennial Committee. Roll called. Motion carried with unanimous vote with those present.
c. Discuss / Approve donation for use of a pavilion and swimming pool (1p – 4p) session on Sunday, June 18, 2023, for the Juneteenth Celebration Committee.
Commissioner Sheffler made a motion at 8:44 p.m.; seconded by Commissioner Gardiner
to approve the donation for use of a pavilion and swimming pool (1p – 4p) session on Sunday, June 18, 2023, for the Juneteenth Celebration Committee. Roll called. Motion carried with unanimous vote with those present.
d. Discuss / Approve 2024 Eclipse on April 8, 2024. Discussion items include rental fees for pavilions, RV rental spaces and parks, communication with community.
Director Reed advised that there has been contact with Williamson County Fair Grounds regarding RV rental spaces for the 2024 Eclipse, we will not be doing RV rentals. We will do pavilion rentals and have staff at various parks to work crowds as needed.
Commissioner Sheffler made a motion at 8:49 p.m.; seconded by Commissioner Gardiner to approve pavilion rentals for the 2024 Eclipse on April 8, 2024. Roll called. Motion carried with unanimous vote with those present.
e. Discuss / Approve General Obligations Bond interest payment to BOK Financial in the amount of $9,258.00 due June 15, 2023.
Commissioner Gardiner made a motion at 8:50 p.m.; seconded by Commissioner Welch to approve payment of the General Obligation Bond interest payment to BOK Financial in the amount of $9,258.00 due June 15, 2023. Roll called. Motion carried with unanimous vote with those present.
13. Next Meeting Date: May 23, 2023
14. Adjournment
Commissioner Welch made a motion at 8:53 p.m.; seconded by Commissioner McReynolds to adjourn the Regular Meeting of the Marion Park District. Roll called. Motion carried with unanimous vote with those present.
In accordance with the provisions of the Americans with Disabilities Act, any individual who needs a reasonable accommodation to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.