Minutes
Regular Meeting of the Marion Park District Board of Commissioners
October 27, 2025
6:30 p.m.
Administrative Office (1401 N. Otis Street, Marion, IL 62959)
Regular Meeting Agenda
1. Call to Order
President Gott called the Regular Meeting of the Marion Park District to order at 6:31 p.m. with the following Commissioners present:
Commissioner Gardiner
Commissioner McReynolds
Commissioner Welch
Commissioner Gott
Commissioner Sheffler is absent from the meeting currently.
2. Open Forum
There are no public attendees during the Regular meeting.
3. Approval of Regular Meeting October 27, 2025, agenda
Commissioner McReynolds made a motion at 6:31 p.m.; seconded by Commissioner Welch to approve the agenda for the Regular Meeting on October 27, 2025. Roll called. Motion carried with unanimous vote with those present.
4. Approval of Budget Hearing Minutes: September 29, 2025
Commissioner Gardiner made a motion at 6:32 p.m.; seconded by Commissioner Welch to approve the minutes for the Budget Hearing on September 29, 2025. Roll called. Motion carried with unanimous vote with those present.
5. Approval of the Regular Meeting Minutes: September 29, 2025
Commissioner McReynolds made a motion at 6:34 p.m.; seconded by Commissioner Welch to approve the minutes for the Regular Meeting on September 29, 2025. Roll called. Motion carried with unanimous vote with those present.
6. Approval of the September 2025 Financial Report
Executive Director Odum went over the current fund status information with the Commissioners. There are no financial reports presented since there are no new funds and the budget information hasn’t been input into QuickBooks.
7. Department Reports
a. Administration
b. Park Services
Executive Director Odum went over the administrative report and the projects that Park
Services have been performing.
8. Commissioner’s Reports
Commissioner Gott asked if any of the other Commissioners had anything to report, no one had anything to report during the meeting.
9. Executive Session pursuant to 5 ILCS 120/2(c) of the Illinois Open Meetings Act (if requested):
a. (21) Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
b. (1) Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Commissioner Gardiner made a motion at 6:50 p.m.; seconded by Commissioner McReynolds to go into Executive Session. Roll called. Motion carried with unanimous vote with those present.
9. Reconvene to Open Session (possible actions following Executive Session)
Commissioner McReynolds made a motion at 6:58 p.m.; seconded by Commissioner Welch to reconvene into Open Session. Roll called. Motion carried with unanimous vote with those present.
10. Old Business
a. Discuss / Approve replacement of heating and air unit at the Boy Scout Cabin from Webb’s Heating and Cooling in the amount of $15,514.00.
b. Discuss / Approve replacement of heating and air unit at the Girl Scout Cabin from Webb’s Heating and Cooling in the amount of $12,693.00.
No motion made on items 10a and 10b. Items die for lack of motion.
11. New Business
a. Approval of Executive Session minutes from February 24, 2025, May 19, 2025, June 23, 2025, July 21, 2025, August 25, 2025, and September 29, 2025, to remain closed with or without exception.
No motion made, decision made to table this item until November 2025,
b. Discuss / Approve Resolution 25-04 Truth in Taxation.
Commissioner Welch made a motion at 7:12 p.m.; seconded by Commissioner Gardiner to approve Resolution 25-04 Truth in Taxation. Roll called. Motion carried with unanimous vote with those present.
c. Discuss / Approve IAPD Credentials Certificate naming a delegate and alternates to the Annual Business Meeting of the Illinois Association of Park Districts.
Commissioner Gardiner made a motion at 7:14 p.m.; seconded by Commissioner McReynolds to approve naming Executive Director Zach Odum the delegate for the Illinois Association of Park Districts Annual Business Meeting and Deputy Director Kim Bauernfeind – Moore as 1st alternate. Roll called. Motion carried with unanimous vote with those present.
d. Discuss / Approve purchase of property at 504 E. Illinois in the amount of $80,000.00 from Tim Barnett.
Commissioner Gardiner made a motion at 7:16 p.m.; seconded by Commissioner Welch to approve the purchase of property at 504 E. Illinois in the amount of $80.000 from Barnett Rentals and Real Estate. Roll called. Commissioner Gardiner – yay, Commissioner McReynolds – yay, Commissioner Welch – yay, Commissioner Gott – abstain. Motion carried with a vote 3 yays, 0 nays and 1 abstain of those present.
e. Discuss / Approve pool filtration system cleaning in the amount of $22,665.
Executive Director Odum was given the directive by the Board to obtain quotes for a new filtration system before making a final decision.
f. Discuss / Approve new bids for heating and air units at the Boy Scout and Girl Scout Cabin.
Commissioner Sheffler arrived at the meeting at 7:33 p.m.
Commissioner Gardiner made a motion at 7:35 p.m.; seconded by Commissioner Welch to approve the bids from Fowler Heating and Cooling for the heating and air units at the Boy Scout and Girl Scout Cabins. Roll called. Commissioner Gardiner – yay, Commissioner Sheffler – yay, Commissioner McReynolds – nay, Commissioner Welch – yay, Commissioner Gott – nay, motion carries with a vote of 3 to 2.
g. Discuss / Approve advertising for bids for the splash pad construction at the Aquatic Center.
Commissioner Gardiner made a motion at 7:42 p.m.; seconded by Commissioner Sheffler to approve advertising for bids for the splash pad construction at the Aquatic Center. Roll called. Motion carried with unanimous vote with those present.
12. Next Meeting Date: November 17, 2025
Discussion regarding the next meeting date, Commissioner Gott and Commissioner McReynolds will be unable to attend on November 17, 2025, it was decided to move the November meeting to November 24, 2025.
13. Adjournment
Commissioner Gardiner made a motion at 7:45 p.m.; seconded by Commissioner Sheffler to adjourn the Regular Meeting on October 27, 2025. Roll called. Motion carried with unanimous vote with those present.
In accordance with the provisions of the Americans with Disabilities Act, any individual who needs a reasonable accommodation to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Zach Odum, Director at 618-993-3940.