Meeting Minutes – 10/25/16

Minutes
FY2017 Supplemental Budget and Appropriations Hearing
The Marion Park District
Board of Commissioners
October 25, 2016
6:45 p.m.
Boy Scout Cabin
Public Hearing to discuss the Supplemental Budget and Appropriations for
2016 / 2016 Budget will begin at 6:45 p.m.

1. Call to Order

The Hearing of the FY2017 Supplemental Budget and Appropriations was called to order by President Gott at 6:58 p.m. with the following Commissioners present:

Commissioner Sheffler
Commissioner Blades
Commissioner Gott

Commissioner Gardiner and Commissioner McReynolds were absent from the hearing.

2. Open Forum – Supplemental Budget and Appropriations Hearing

There were no public attendees present and no discussion items for the FY2017 Supplemental Budget and Appropriations Hearing.

3. Adjournment

Commissioner Blades made a motion at 7:00 p.m.; seconded by Commissioner Sheffler, to adjourn the FY2017 Supplemental Budget and Appropriations Hearing. Roll called. Motion carried with unanimous vote.

Minutes
Regular Meeting of
The Marion Park District
Board of Commissioners
October 25, 2016
7:00 p.m.
Boy Scout Cabin

Regular Meeting Minutes

1. Call to Order

Regular meeting called to order at 7:08 p.m. with the following
Commissioners present:

Commissioner Sheffler
Commissioner Blades
Commissioner Gott

Commissioner Gardiner and Commissioner McReynolds were absent for the Regular meeting.

2. Open Forum

No members of the public present.

3. Approval of the October 25, 2016 Agenda

Commissioner Blades made a motion at 7:10 p.m.; seconded by Commissioner Sheffler to approve the October 25, 2016 agenda. Roll called. Motion carried with unanimous vote.

Commissioner Sheffler made a motion at 7:10 p.m.; seconded by Commissioner Blades to move to New Business item 11a Presentation and discussion for Pyramid Park Disc Golf course, presented by Jon Boster. Roll called. Motion carried with unanimous vote.

11. Presentation and discuss for Pyramid Park Disc Golf course, presented by Jon Boster.

Jon Boster addressed the Commissioners regarding his layout / design for the disc golf course at Pyramid Park. There are 225 courses in Illinois. JALC is talking about putting in a 9 hole course beginning next spring. Mr. Boster belongs to the Carbondale Disc Golf League and has started a Facebook page called Marion Disc Golf. Disc golf is just like ball golf with a tee and a hole / basket. Commissioner Gott asked if the tee pads are concrete pads. Mr. Boster advised that it isn’t necessary for concrete pads but championship courses do have them. Mr. Boster advised that the disc group community will raise the funds for the project(s). Commissioner Blades asked if there are different pars on each hole, and Mr. Boster advised yes. The cost of each unit / basket is $300.00 and would be best if set in concrete. For a 9 hole course unit / basket cost will be $2655.00. Commissioner Blades advised that anything placed on park property would become park property. Mr. Boster gave his thoughts on the tee signs. Director Reed has researched some of the layouts of a course as far as tee pads, signage, etc. Director Reed has asked Mr. Boster to have emails from the disc golf community to email him with their thoughts on the addition to the Marion Park District as well as contacts for ideas / items to be purchased.

Commissioner Sheffler made a motion at 7:51 p.m.; seconded by Commissioner Blades to move back to item 4 of the agenda. Roll called. Motion carried with unanimous vote.

4. Approval of Minutes: September 27, 2016

Commissioner Sheffler made a motion at 7:56 p.m.; seconded by Commissioner Blades to approve the September 27, 2016 minutes. Roll called. Motion carried with unanimous vote.

5. Approval of September 2016 Financial Report

Director Reed advised the Commissioners that the Marion Park District has received another tax payment of $312,234.11. At this time we are approximately $40,000 ahead of where the District was last year at this time.

Commissioner Sheffler made a motion at 7:56 p.m.; seconded by Commissioner Blades to approve the September 2016 Financial Report. Roll called. Motion carried with unanimous vote.

6. Department Reports
a. Administration
b. Park Services

Director Reed discussed the Administrative reports that were presented to the Commissioners. A slideshow was presented with updates to the batting cages and the progress of the Russell Street Waterway.

There was discussion on the Capital Projects list presented to the Commissioners. A brief discussion took place regarding the list and possibilities of additions to the list, i.e. lighting at Ray Fosse Park.

7. Commissioners Reports

Commissioner Sheffler addressed the Commissioners with giving Director Reed the directive of going to the City of Marion with possibilities of their financial contribution for the tennis court renovation at Russell Street Park. The HUB utilizes the courts for their summer program. Commissioner Gott gave Director Reed directive to contact the Mayor and / or Commissioners of the City of Marion.

8. Executive Session pursuant to 5 ILCS 120/2(c) (2) of the Illinois Open Meetings Act (if requested):

a. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodges against an employee of the public body or against legal counsel for the public body to determine its validity.
b. Real Estate – the acquisition or lease of real property or the selling or rental price of real estate.
Commissioner Sheffler made a motion at 8:38 p.m.to go into Executive session; seconded by Commissioner Blades. Roll called. Motion carried with unanimous vote.

9. Reconvene to Open Session (possible actions following Executive Session).

Commissioner Sheffler made a motion at 9:17 p.m.to go back into open session; seconded by Commissioner Blades. Roll called. Motion carried with unanimous vote.
10. Old Business

a. Discuss / Approve FMLA (Family Medical Leave Act) / Leave of Absence policy.

Director Reed advised the Board that at this time the item needs to be tabled at this time. He will meet with the union steward (Matt Strobel) and IUOE 318 Business Manager (Dee Stalhut) regarding the policy before it is approved.

Commissioner Sheffler made a motion at 9:24 p.m.; seconded by Commissioner Blades to table the FMLA (Family Medical Leave Act) / Leave of Absence policy. Roll called. Motion carried with unanimous vote.

11. New Business

b. Discuss / Approve Supplemental Budget and Appropriations Ordinance 16-05 for FY2017.

Commissioner Sheffler made a motion at 9:27 p.m.; seconded by Commissioner Blades to approve the Supplemental Budget and Appropriations Ordinance 16-05 for FY2017. Roll called. Motion carried with unanimous vote.

c. Discuss / Approve Resolution 16-03 Truth in Taxation.

Commissioner Sheffler made a motion at 9:29 p.m.; seconded by Commissioner Blades to approve the Resolution 16-03 Truth in Taxation. Roll called. Motion carried with unanimous vote.

d. Discuss / Approve Capitalization Policy.

Commissioner Sheffler made a motion at 9:32 p.m.; seconded by Commissioner Blades to approve Capitalization Policy. Roll called. Motion carried with unanimous vote.

e. Discuss / Approve becoming a member of the Greater Egypt Planning and Development Commission.

Commissioner Sheffler made a motion at 9:38 p.m.; seconded by Commissioner Blades to approve the Marion Park District becoming a member of the Greater Egypt Planning and Development Commission. Roll called. Motion carried with unanimous vote.

f. Discuss / Approving designating a voting member and alternate on items brought to the floor during IAPD (Illinois Association of Park Districts) annual meeting in January 2017.

Commissioner Blades made a motion at 9:41 p.m.; seconded by Commissioner Sheffler to designating Commissioner Gott as the voting member of the IAPD and Commissioner Sheffler as an alternate. Roll called. Motion carried with unanimous vote.

12. Next Meeting Date: November 22, 2016

13. Adjournment

Commissioner Blades made a motion at 9:42 p.m.; seconded by Commissioner Sheffler, to adjourn the Regular Meeting of October 25, 2016. Roll called. Motion carried with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of
a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of
the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.