Meeting Minutes – 12/27/2016

Minutes

Regular Meeting of

The Marion Park District

Board of Commissioners

December 27, 2016

7:00 p.m.

Boy Scout Cabin

Regular Meeting Minutes

1.  Call to Order

Regular meeting called to order by President Gott at 7:01 p.m. with the following

Commissioners present:

Commissioner Gardiner

Commissioner McReynolds

Commissioner Sheffler

Commissioner Gott

Commissioner Blades was absent for the Regular meeting.

2.  Open Forum

No members of the public present.

3.  Approval of the December 27, 2016 Agenda

Commissioner Gardiner made a motion at 7:02 p.m.; seconded by Commissioner Sheffler to approve the December 27, 2016 agenda.  Roll called.  Motion carried with unanimous vote.

4.  Approval of Tax Levy Hearing and Regular Meeting Minutes: November 22, 2016

Commissioner Sheffler made a motion at 7:03 p.m.; seconded by Commissioner McReynolds to approve the November 22, 2016 Tax Levy Hearing and Regular meeting minutes.  Roll called.  Motion carried with unanimous vote.

5.  Approval of November 2016 Financial Report

Director Reed noted that in the highlights page the Capital Project Fund has been separated out per the request of Commissioner Gott.

Commissioner Gardiner made a motion at 7:05 p.m.; seconded by Commissioner Sheffler to approve the November 2016 Financial Report.  Roll called.  Motion carried with unanimous vote.

6.  Department Reports

a.  Administration

b.  Park Services

Director Reed asked the Commissioners if they would like to receive reports on a weekly basis.  The reports during the meeting would still be presented.  Director Reed discussed the Administrative and Park Services reports that were presented to the Commissioners.

7.  Commissioners Reports

Commissioner Sheffler addressed the Commissioners regarding the disc golf community, he has spoken to an individual in Effingham and the individual is very excited about the course and designer at Pyramid Park.

Commissioner Gott addressed the Commissioners regarding prioritizing the list of projects at the January 2017 meeting

8.  Executive Session pursuant to 5 ILCS 120/2(c) (2) of the Illinois Open Meetings Act (if requested):

a.  Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodges against an employee of the public body or against legal counsel for the public body to determine its validity.

b.  Negotiations – the collective negotiations between public employers and their employees and deliberations concerning salary, schedules for one or more classes of employees.

c.  Real Estate – the acquisition or lease of real property or the selling or rental price of real estate.

Commissioner Sheffler made a motion at 7:29 p.m.to go into Executive session; seconded by Commissioner McReynolds.  Roll called.  Motion carried with unanimous vote.

9.  Reconvene to Open Session (possible actions following Executive Session).

Commissioner Sheffler made a motion at 8:14 p.m.to go back into open session; seconded by Commissioner Gardiner.  Roll called.  Motion carried with unanimous vote.

10.  Old Business

a.  Discuss / Approve FMLA (Family Medical Leave Act) / Leave of Absence policy.

Commissioner Sheffler made a motion at 8:16 p.m.; seconded by Commissioner McReynolds to withdraw the FMLA (Family Medical Leave Act) / Leave of Absence policy at this time.  Roll called. Motion carried with unanimous vote.

11.  New Business

a.  Discuss / Approve acceptance of 100 % grant from Mr. Greg Karayiannis for construction of a pavilion at Pyramid Park to be named after Mr. Karayiannis (or as he wishes).

Commissioner Sheffler made a motion at 8:19 p.m.; seconded by Commissioner Gardiner to approve acceptance of 100% grant from Mr. Greg Karayiannis for construction of a pavilion at Pyramid Park to be named after Mr. Karayiannis (or as he wishes).  Roll called.  Motion carried with unanimous vote.

b.  Discuss / Approve appointing a volunteer disc golf community liaison for the Disc Golf Course at Pyramid Park.

Commissioner Sheffler made a motion at 8:20 p.m.; seconded by Commissioner Gardiner to approve Jon Boster as a volunteer disc golf community liaison for the Disc Golf Course at Pyramid Park, pending background check.  Roll called.  Motion carried with unanimous vote.

c.  Discuss / Approve taking bids for the purchase of a new tractor, front end loader and backhoe attachment from the Capital Project Fund.

A brief discussion from Director Reed advising the Commissioners that his plan is to trade in the JD 5400 and receive sealed bids from vendors that will be opened during the January 2017 meeting.  Commissioner discussed contacting Pappy’s, FB McAfoos, Ideal Lawn and Tractor, Little Tractor and Mahindra regarding the bids.

Commissioner Sheffler made a motion at 8:32 p.m.; seconded by Commissioner McReynolds to taking bids for the purchase of a new tractor, front end loader and backhoe attachment from the Capital Project Fund.  Roll called.  Motion carried with unanimous vote.

d.  Discuss / Approve grant application to the Harrison / Bruce Foundation for the renovation of Russell Street Tennis Courts.

Director Reed is asking for authorization from the Commissioners to approach the foundation.

Commissioner Sheffler made a motion at 8:33 p.m.; seconded by Commissioner Gardiner approve the grant application to the Harrison / Bruce Foundation for the renovation of Russell Street Tennis Courts.  Roll called.  Motion carried with unanimous vote.

e.  Discuss / Approving renaming the street through Pyramid Park and dedicating the street to the City of Marion.

Commissioner Sheffler made a motion at 8:38 p.m.; seconded by Commissioner McReynolds to approve renaming the street through Pyramid Park to Pharaoh’s Way and dedicating to the City of Marion.  Roll called.  Motion carried with unanimous vote.

f.  Discuss / Approve increasing the Disc Golf budget from $17,500 to $20,000 for the purchase of speed bumps and new signs for Pyramid Park.

Director Reed addressed the Commissioners that he has miscalculated and it needs to be increased to $22,000 instead of $20,000.

Commissioner Gardiner made a motion at 8:40 p.m.; seconded by Commissioner McReynolds to approve increasing the Disc Golf budget from $17,500 to $22,000 for the purchase of speed bumps and new signs for Pyramid Park.  Roll called.  Motion carried with unanimous vote.

g.  Discuss / Approve payment of Gateway Disc Golf invoice.

Director Reed asked that Commissioner Gott send an email to Kim Meyer on Wednesday morning to advise of the approval so the check can be sent out on Wednesday.

Commissioner Gardiner made a motion at 8:40 p.m.; seconded by Commissioner McReynolds to approve payment of Gateway Disc Golf invoice.  Roll called.  Motion carried with unanimous vote.

h.  Discuss / Approve meeting dates for the fourth Tuesday of each month for January 2017 – December 2017.

January 24, 2017

February 28, 2017

March 28, 2017

April 25, 2017

May 23, 2017

June 27, 2017

July 25, 2017

August 22, 2017

September 26, 2017

October 24, 2017

November 28, 2017

December 26, 2017

There was a brief discussion to move the December 26, 2017 meeting to Thursday, December 28, 2017 due to the holiday.

Commissioner Gardiner made a motion at 8:42 p.m.; seconded by Commissioner McReynolds to approve meeting dates for the fourth Tuesday of each month for January 2017 – November 2017 and move the December 2017 meeting to the fourth Thursday of the month.  Roll called.  Motion carried with unanimous vote.

12.  Next Meeting Date: January 24, 2016

13.  Adjournment

Commissioner Gardiner made a motion at 8:44 p.m.; seconded by Commissioner McReynolds, to adjourn the Regular Meeting of December 27, 2016.  Roll called.  Motion carried with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.