Meeting Minutes 4/26/16

Minutes
Regular Meeting of
The Marion Park District
Board of Commissioners
April 26, 2016
7:00 p.m.
Boy Scout Cabin

Regular Meeting Agenda

1. Call to Order

Regular meeting called to order at 7:00 p.m. with the following Commissioners present:

Commissioner Gardiner
Commissioner McReynolds
Commissioner Sheffler
Commissioner Gott

Commissioner Blades was absent from the meeting.

2. Open Forum

Public attendees (from Guest Sign In sheet):

Representatives from Dark Horse Ministries were present for the meeting, representatives include: Brett Videon, Chris Iannotti, Mindy Perkins, and Thadison Allgaier.

3. Approval of Agenda: April 26, 2016 Agenda

Commissioner Gardiner made a motion at 7:02 p.m.; seconded by Commissioner Sheffler, to approve the April 26, 2016 agenda with changes to ‘New Business’ item 10d, change to: Discuss FY2017 Budget from Discuss Budget (Commissioners’ copy only) . Roll called. Motion carried with unanimous vote.

4. Approval of Minutes: March 22, 2016

Commissioner Sheffler made a motion at 7:03 p.m.; seconded by Commissioner Gardiner to approve the March 22, 2016 minutes. Roll called. Motion carried with unanimous vote.

5. Approval of March Financial Report

Commissioner Sheffler made a motion at 7:05 p.m.; seconded by Commissioner McReynolds, to approve the March Financial Report as presented. Roll was called. Motion carried with unanimous vote.

6. Department Reports
a. Administration
b. Park Services
c. Aquatic Center

Director Reed discussed the Administration, Park Services and Aquatic Center reports. Reports are attached.

Director Reed showed pictures of future projects regarding the sidewalks at Ray Fosse Park and Pyramid Park.

7. Commissioners Reports

Commissioner Sheffler wanted to commend the staff for the hard work and readiness of Ray Fosse Park for the tournaments.
Commissioner Gott read an email from a citizen stating that she wanted to commend the staff of the park regarding the cleanliness of the restrooms and the safety at the Ray Fosse Park during the GMB baseball tournament on April 23 – 24, 2016.

Commissioner Gott moved to agenda item 10b to let the representatives of Dark Horse Ministries address the Board.

New Business

10b. Discuss / Approve Dark Horse Ministries, Representative Brett Videon, utilizing on of the cabins on a Thursday night for their ministries.

Chris Iannotti, President of Dark Horse Ministries, addressed the Commissioners with their vision and mission statement. They are currently holding meetings every two weeks at Mackie’s Pizza and are looking for a permanent place. Chris addressed the Board by stating that he and the members of Dark Horse Ministries are willing to help the park and the community any way they can.

Commissioner Sheffler addressed the members of the meeting that we may be willing to work out a community effort in exchange for using the cabins. Commissioner Sheffler made the suggestion of the members of Dark Horse Ministries making more free standing libraries for other parks in exchange.

Commissioner Gardiner suggested that we allow on a trial period of 90 days, Commissioner Gott agreed on the trial period but would like to try 60 days.

Commissioner Sheffler made a motion @ 7:52 p.m. to approve Dark Horse Ministries utilizing the Girl Scout Cabin other Thursday for 60 days (will be at the June 2016 meeting to discuss usage after that); seconded by Commissioner Gardiner. Roll called. Motion carried with unanimous vote.

8. Executive Session pursuant to 5 ILCS 120/2(c) (2) of the Illinois Open Meetings Act (if requested):

a. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodges against an employee of the public body or against legal counsel for the public body to determine its validity.
Commissioner Gardiner made a motion at 7:58 p.m.; seconded by Commissioner Sheffler, to go into Executive Session. Roll called. Motion carried with unanimous vote.

9. Reconvene to Open Session (possible actions following Executive Session).

Commissioner Gardiner made a motion at 8:21 p.m.; seconded by Commissioner Sheffler to come out of Executive Session. Roll called. Motion carried with unanimous vote.

10. New Business

a. Discuss / Approve Love442 concession building lease for the Aquatic Center for 2016.

Commissioner Sheffler made a motion at 8:23 p.m.; seconded by Commissioner Gardiner to approve Love442 concession building lease for the Aquatic Center for 2016. Roll called. Motion carried with unanimous vote.

c. Discuss Marion Garden Club having a tree ceremony at Skylar Field on April 29, 2016 at 9:00 a.m. (No motion)

d. Discuss FY2017 Budget. (no motion)

Director Reed advised the Commissioners of the information on the budget worksheet. He explained the increases on salaries and health insurance. He also explained the new equipment purchases and monies allocated in the event the need arises. He also explained any deletions of line items, mainly from the pool, as well as the color coding on the worksheet for increases and decreases.

11. Next Meeting Date: May 24, 2016

13. Adjournment

Commissioner Sheffler made a motion at 8:56 p.m.; seconded by Commissioner McReynolds, to adjourn the Regular Meeting April 26, 2016. Roll called. Motion carried with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of
a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of
the Marion Park District Board of Commissioners should contact Jack