Meeting Minutes – 5/24/16

Regular Meeting of
The Marion Park District
Board of Commissioners
May 24, 2016
7:00 p.m.
Boy Scout Cabin

Regular Meeting Minutes

1. Call to Order

Regular meeting called to order at 7:02 p.m. with the following Commissioners present:

Commissioner Gardiner
Commissioner McReynolds
Commissioner Sheffler
Commissioner Blades
Commissioner Gott

2. Open Forum

Public attendees (from Guest Sign In sheet):

Jennifer Cox and husband were present for the meeting for agenda item under New Business 10c.

3. Approval of Agenda: May 24, 2016 Agenda

Commissioner Blades made a motion at 7:04 p.m.; seconded by Commissioner Gardiner, to approve the May 24, 2016 agenda. Roll called. Motion carried with unanimous vote.

4. Approval of Minutes: April 26, 2016

Commissioner Gardiner made a motion at 7:06 p.m.; seconded by Commissioner Sheffler to approve the April 26, 2016 minutes. Roll called. Motion carried with unanimous vote.

5. Approval of April Financial Report

Commissioner Sheffler made a motion at 7:06 p.m.; seconded by Commissioner Blades, to approve the April Financial Report as presented. Roll was called. Motion carried with unanimous vote.

Commissioner Sheffler made a motion at 7:07 p.m.; seconded by Commissioner Blades to move to New Business item 10c, Discuss / Approve Marion 1st Apostolic Church utilizing Russell Street Park for community block party on June 11, 2016. Roll was called. Motion carried with unanimous vote.

10. New Business
c. Discuss / Approve Marion 1st Apostolic Church utilizing Russell Street Park for
community block party on June 11, 2016.

Jennifer Cox addressed the Commissioners and advised the party will run from 12:00 p.m. to 4:00 p.m. They will be using the grassy areas on the east and west sides of the ditch. They will be having bouncy houses, food, music and games. They will be advertising on the radio, signs and flyers.

Commissioner Blades made a motion at 7:13 p.m. to approve Marion 1st Apostolic Church utilizing Russell Street Park for a community block party on June 11, 2016 from 12:00 p.m. to 4:00 p.m.; seconded by Commissioner Gardiner. Roll was called. Motion carried with unanimous vote.

Commissioner Blades made a motion at 7:14 p.m. to move back to item 6 on the May 24, 2016 agenda; seconded by Commissioner Gardiner. Roll was called. Motion carried with unanimous vote.

6. Department Reports
a. Administration
b. Park Services
c. Aquatic Center

Director Reed discussed the Administrative reports that were presented to the Commissioners. Director Reed added information about arranging for security on May 25, 2016 for games scheduled at Ray Fosse Park due to an altercation that he was made aware of. Director Reed also added information regarding Russell Street Park tennis courts and emails received from Ken Roberts with General Acrylics.

Director Reed discussed the Park Services reports that were presented to the Commissioners. Director Reed added that IDOC – Dixon Springs is back in full swing as of May 24, 2016.

Director Reed discussed the Aquatic Center reports that were presented to the Commissioners. Director Reed added that there has been a problem spotted with the pump or motor at the pool. Browning Electric inspected the electrical on May 24, 2016. Matt, Steve and Director Reed removed the motor and discovered there may be some bearings in need of repair. The motor was taken to Flanders Electric for them to repair and have completed on May 25, 2016. Browning Electric will also put on a timer on the pump as soon as the motor is returned.

7. Commissioners Reports

Commissioner Gardiner inquired about the Russell Street Park ditch project. Director Reed stated that if the weather would hold off, all is ready to start on the project.

Commissioner Gott presented an email from Linda Dodds, President of MSI, to the Commissioners for their review. Commissioner Gott also added that someone may want to make contact with the HUB’s new General Manager / Director and establish a partnership.

8. Executive Session pursuant to 5 ILCS 120/2(c) (2) of the Illinois Open Meetings Act (if requested):

a. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodges against an employee of the public body or against legal counsel for the public body to determine its validity.
The Commissioner and Director Reed decided there is no need for Executive Session during this meeting on May 24, 2016.

9. Reconvene to Open Session (possible actions following Executive Session).

Executive Session wasn’t visited

10. New Business

a. Discuss / Approve High School Soccer camp June 6 – 10, 2016.

Commissioner Sheffler made a motion at 8:07 p.m.; seconded by Commissioner Blades to approve High School Soccer camp June 6 – 10, 2016 at the Soccer complex. Roll called. Motion carried with unanimous vote.

b. Discuss / Approve Fiscal Year 2017 Tentative Budget 16-01.

Commissioner Sheffler made a motion at 8:15 p.m.; seconded by Commissioner Gardiner to approve Fiscal Year 2017 Tentative Budget 16-0. Roll called. Motion carried with unanimous vote.

d. Discuss / Approve advertising for open position of Park Services Tech I.

Director Reed advised the Commissioners that there will be a skills test for all that interview for the position. Director Reed is looking for someone that can perform electrical, plumbing, small engine repair and possibly vehicle repair.

Commissioner Blades made a motion at 8:35 p.m.; seconded by Commissioner Gardiner to approve advertising for open position of Park Services Tech I. Roll called. Motion carried with unanimous vote.

e. Discuss / Approve Charity Adult Softball Tournament at either Ray Fosse Park or Pyramid Park with dates to be determined upon approval.

Director Reed read the email regarding the event and advised the Commissioners that more information was requested regarding the Charity and hasn’t been received to date.

Commissioner Blades made a motion at 8:36 p.m. to table until more information is obtained regarding the charities; seconded by Commissioner Gardiner. Roll called. Motion carried with unanimous vote.

f. Discuss bond refinancing.

Director Reed advised the Commissioners what the Debt Service Schedule is as of date of the meeting. At this time $415,000.00 is outstanding and right now the interest rate is 4.75%. Director Reed has met with Bernardi Securities and they will be able to offer 2.99%. The present value savings would be 9.53% refinancing at 2.99% and would save about $10,000 to $12,000 per year. Per the PTEL the Marion Park District can pay out up to $63,000 per year for bond financing.

Commissioner Sheffler addressed the Board and advised that right now if we applied for a grant we don’t have the capital to match if needed.

Commissioner Gott addressed the Board regarding PTEL and that they lost opportunity for about $400,000 per year.

Commissioner McReynolds questioned the rate and is it a fixed rate? Per Commissioner Gott it will go up and could go up to 4.65%. Even though the interest rate goes up but the payment will never go up.

Director Reed advised the Board that the 2006 refinancing didn’t capture all the funds it should have and didn’t max out the refinancing.

Director Reed will be meeting with several different securities for other options and present to the Board next meeting.

11. Next Meeting Date: June 28, 2016

12. Adjournment

Commissioner Sheffler made a motion at 9:22 p.m.; seconded by Commissioner Blades, to adjourn the Regular Meeting May 24, 2016. Roll called. Motion carried with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of
a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of
the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.