Meeting Minutes – 6/28/16 (FY2017 Budget Hearing & Regular Meeting)

Minutes

FY2017 Budget Hearing

The Marion Park District

Board of Commissioners

June 28, 2016

6:30 p.m.

Boy Scout Cabin

FY2017 Budget Hearing Minutes

1. Call to Order

FY2017 Budget Hearing meeting called to order at 6:33 p.m. with the following

Commissioners present:

Commissioner McReynolds

Commissioner Sheffler

Commissioner Blades

Commissioner Gott

Commissioner Gardiner is absent for the FY2017 Budget Hearing

2. Open Forum

No attendees from the public present.

3. Adjournment

Commissioner Sheffler made a motion at 6:34 p.m.; seconded by Commissioner Blades, to adjourn the FY2017 Budget Hearing.  Roll called.  Motion carried with unanimous vote.

 


 

 

Minutes

Regular Meeting of

The Marion Park District

Board of Commissioners

June 28, 2016

7:00 p.m.

Boy Scout Cabin

Regular Meeting Minutes

1. Call to Order

Regular meeting called to order at 7:01 p.m. with the following Commissioners present:

Commissioner McReynolds

Commissioner Sheffler

Commissioner Blades

Commissioner Gott

Commissioner Gardiner is absent for the beginning of the Regular meeting.

2. Open Forum

Shawna Donovan, Kelly Patton, Larry Williams, Sharon Stover, Jason Williams, Chris Ianotti were in attendance a part of the meeting agenda.

3. Approval of the June 28, 2016 Agenda

Commissioner Blades made a motion at 7:02 p.m.; seconded by Commissioner McReynolds to approve the June 28, 2016 agenda.  Roll called.  Motion carried with unanimous vote.

4. Approval of Minutes: May 24, 2016

Commissioner Blades made a motion at 7:04 p.m.; seconded by Commissioner Sheffler to approve the May 24, 2016 minutes with changes to # 3 adding “agenda” after May 24, 2016 and also item # 3 10c changing name from “Linda to Jennifer”.  Roll called.  Motion carried with unanimous vote.

5. Approval of May Financial Report

Director Reed addressed the Board with information regarding the reports.  As of the May reports spending should be 91.7% for the first eleven (11) months and is at 81.8%, this is under approximately 10%.  Park Services is currently under budget.

Commissioner Sheffler made a motion at 7:06 p.m.; seconded by Commissioner Blades, to approve the May Financial Report as presented. Roll was called.  Motion carried with unanimous vote.

Commissioner Sheffler made a motion at 7:08 p.m. to move to item 10, New Business, to let the public attendees on the agenda address the Board; seconded by Commissioner Blades.  Roll called.  Motion carried with unanimous vote.

 Commissioner Gardiner arrived at the meeting at 7:08 p.m.

10. New Business

a.  Presentation to Board from representatives for Bernardi Securities.

Stephen Adams of Bernardi Securities addressed the Board regarding the refinancing of the current bond that is held by the Marion Park District.  Mr. Adams provided the Board with a packet prior to the meeting.  Mr. Adams gave the Board highlights of the information provided, focusing on the current rates and who is contacted regarding the bond refinancing.  Mr. Adams advised the Board that if they decide to move forward it would take approximately seventy-five to ninety (75 – 90) days and there would have to be a resolution or ordinance in place before the refinancing can begin.  This resolution or ordinance will need to be in place for thirty (30) days and must be advertised.

b. Discuss / Approve the continuance of Dark Horse Ministries usage of the Girl Scout Cabin for Bible study / meetings.

Chris Ianotti introduced all attendees of Dark Horse Ministries: Jason Williams, Larry Williams, Sharon Stover, and Shawna Donovan.  Mr. Ianotti addressed the Board regarding their four (4) meetings since approval.  Mr. Ianotti stated that the location has proven to be a good fit for their needs and would like to continue their meetings at the Girl Scout Cabin.  Mr. Ianotti asked if there was any way they can have their meetings once a week, switch to the Boy Scout Cabin, and if there was any audio / visual capabilities in the Boy Scout Cabin.  Mr. Ianotti was advised that there are no audio / visual capabilities in the Boy Scout Cabin.  Dark Horse Ministries was fine with staying at the Girl Scout Cabin.  Commissioner Blades addressed the group regarding getting their information on the Marion Park Districts Facebook page.  Commissioner Sheffler advised the group that the Marion Park District would like to have more Little Libraries in the parks.  He advised that the park would like to have at least six (6) more libraries built.  Dark Horse Ministries advised that building the libraries would not be a problem and they would register the current library under their name.

Commissioner Sheffler made a motion at 7:54 p.m. to approve Dark Horse Ministries continued usage of the Girl Scout Cabin four (4) times per month for the next two (2) months from 7:00 p.m. to 9:00 p.m.; seconded by Commissioner Blades.  Roll was called.  Motion carried with unanimous vote.

c. Discuss / Approve Kelly Patton to do a community outreach workout video at Ray Fosse Park for moms of the swim team called Free Fit Club.

Kelly Patton addressed the Board advising that she would bring a laptop and play DVD’s for the attendees to work out to.  She advised the Board that she would not be making a video, just providing a video for the moms to use.

Commissioner Sheffler made a motion at 7:59 p.m. to approve Kelly Patton to do a community outreach workout for swim team moms in either the grassy area or in the pavilion adjacent to the Aquatic Center; seconded by Commissioner Gardiner.  Roll was called.  Motion carried with unanimous vote.

d. Discuss / Approve renting the Boy Scout Cabin on July 24, 2016 for a fundraiser for Mark Bear. Mary Tobin approached the Administrative office regarding a fundraiser serving food and charging $10.00 per person with all proceeds going to the family of Mark Bear.

Commissioner Gardiner made a motion at 8:09 p.m. to approve renting the Boy Scout Cabin on July 24, 2016 for a fundraiser for Mark Bear, if, general liability insurance is provided and the fee of $100.00 is charged for the rental of the cabin; seconded by Commissioner Sheffler.  Roll called:  Commissioner Gardiner – yes, Commissioner McReynolds – yes, Commissioner Sheffler – yes, Commissioner Blades – yes, Commissioner Gott – no.  Motion carried with vote of 4 to 1.

e. Discuss / Approve Women’s Center handing out free items (sunscreen, beach balls, towels, etc.) at the Aquatic Center the week of July 18 – 22, 2016.

Commissioner Sheffler made a motion at 8:12 p.m. to approve the Women’s Center handing out free times (sunscreen, beach balls, towels, etc.) at the Aquatic Center the week of July 18 – 22, 2016; seconded by Commissioner Gardiner.  Roll called.  Motion carried with unanimous vote.

Motion made by Commissioner Blades at 8:13 p.m. to move back to item # 6 (Department Reports) on the agenda; seconded by Commissioner Sheffler.  Roll called.  Motion carried with unanimous vote.

6. Department Reports

a. Administration

b. Park Services

c. Aquatic Center

Director Reed discussed the Administrative reports that were presented to the Commissioners.  Director Reed added his attendance at the Lion’s Club meeting on June 8, 2016 and the information he discussed during that presentation.  Director Reed also added his meeting on July 6, 2016 with Renee Beard and Victoria Babb (Play 4 ALL) regarding grant / funding opportunities for an Inclusive Playground capital project.

Director Reed discussed the Park Services reports that were presented to the Commissioners.  Director Reed presented the Board with an email from Lori Strode’s compliments regarding Park Service employees.

Director Reed discussed the Aquatic Center reports that were presented to the Commissioners.  Director Reed added there was a purchase of a self-contained eyewash station added to the “dungeon”.  The purchase of the eyewash station was taken from IPRF Safety Grant funds.

7. Commissioners Reports

Commissioner Gardiner inquired about the motor / pump repair at the pool.  Director Reed advised that it is working and a timer would not be able to be placed as previously discussed.

Commissioner Sheffler addressed the Board stating the parks look great and well maintained.

Commissioner Blades inquired about the structures / playground equipment and how often are those cleaned.  Director Reed advised that those are cleaned as needed and try to clean them annually.

8. Executive Session pursuant to 5 ILCS 120/2(c) (2) of the Illinois Open Meetings Act (if requested):

a. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodges against an employee of the public body or against legal counsel for the public body to determine its validity.

b. Litigation – when an action against, affection or on behalf of the district has been filed and is pending in a court or administrative tribunal, or when the district finds that such an action is probable or imminent.

c. Real Estate – the acquisition or lease of real property or the selling or rental price of real estate.

Commissioner Sheffler made a motion at 8:49 p.m.to go into Executive session; seconded by Commissioner McReynolds.  Roll called.  Motion carried with unanimous vote.

9. Reconvene to Open Session (possible actions following Executive Session).

Commissioner Sheffler made a motion at 9:30 p.m.to go back into open session; seconded by Commissioner Blades.  Roll called.  Motion carried with unanimous vote.

10. New Business

f. Discuss / Approve Final Annual Budget & Appropriations Ordinance 16-02.

Commissioner Sheffler made a motion at 9:34 p.m.; seconded by Commissioner Gardiner to approve the Final Annual Budget & Appropriations Ordinance 16-02.  Roll called. Motion carried with unanimous vote.

g. Discuss / Approve Prevailing Wage Ordinance 16-03.

Commissioner Sheffler made a motion at 9:35 p.m.; seconded by Commissioner Blades to approve the Prevailing Wage Ordinance 16-03.  Roll called. Motion carried with unanimous vote.

h. Discuss / Approve hourly wage for Administrative Assistant position for FY17.

Commissioner Sheffler made a motion at 9:42 p.m. to approve a 4% merit raise effective July 1, 2016 and 3% cost of living raise effective June 29, 2016 Administrative Assistant Kim Bauernfeind for FY17; seconded by Commissioner Blades.  Roll called.  Motion carried with unanimous vote.

11. Next Meeting Date: July 26, 2016

Commissioner Sheffler will not be in attendance for the July 26, 2016 meeting.

A Special Meeting date was set by President Gott for July 14, 2016 at 11:30 a.m. at the Administrative Office, Boy Scout Cabin.

12. Adjournment

Commissioner Sheffler made a motion at 9:42 p.m.; seconded by Commissioner Blades, to adjourn the Regular Meeting June 28, 2016.  Roll called.  Motion carried with unanimous vote.

 

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.