Meeting Minutes – 7/26/16

Bond Issue Notification Act (BINA) Hearing
The Marion Park District
Board of Commissioners
July 26, 2016
6:45 p.m.
Boy Scout Cabin

Bond Issue Notification Act (BINA) Hearing Agenda

1. Call to Order

The Bond Issue Notification Act (BINA) Hearing was called to order at 6:51 p.m. with the following Commissioners present:

Commissioner Gardiner
Commissioner McReynolds
Commissioner Gott

Commissioner Sheffler and Commissioner Blades were absent from the Bond Issue Notification Act (BINA) Hearing.

2. Open Forum

No attendees from the public present.

3. Adjournment

Commissioner McReynolds made a motion at 6:52 p.m.; seconded by Commissioner Gardiner, to adjourn the Bond Issue Notification Act (BINA) Hearing. Roll called. Motion carried with unanimous vote.

Minutes
Regular Meeting of
The Marion Park District
Board of Commissioners
July 26, 2016
7:00 p.m.
Boy Scout Cabin

Regular Meeting Minutes

1. Call to Order

Regular meeting called to order at 7:04 p.m. with the following
Commissioners present:

Commissioner Gardiner
Commissioner McReynolds
Commissioner Gott

Commissioner Sheffler and Commissioner Blades were absent during the Regular Meeting.

2. Open Forum

Sara Morrison of Sara Morrison Yoga was in attendance for the meeting to give the Commissioners an update on her classes since September 9, 2015. To date she has held 40 classes with an average of 12 per classes. She has had a total of 498 attendees and some are returning / loyal class attendees. She has given the Marion Park District a $500.00 donation for the use of the cabin and to give back to the community.

3. Approval of the June 28, 2016 Agenda

Commissioner Gardiner made a motion at 7:12 p.m.; seconded by Commissioner McReynolds to approve the July 26, 2016 agenda. Roll called. Motion carried with unanimous vote.

Commissioner Gardiner made a motion at 7:13 p.m. to move to New Business 12a Discuss / Approve Ordinance 16-04: AN ORDINANCE AUTHORIZING THE

ISSUANCE OF GENERAL OBLIGATION PARK LIMITED BONDS, SERIES 2016M OF THE MARION PARK DISTRICT, IN WILLIAMSON COUNTY, ILLINOIS, PROVIDING THE TERMS OF SUCH BONDS AND FOR A LEVY OF DIRECT ANNUAL TAXES TO PAY THE PRINCIPAL OF AND INTEREST ON SUCH BONDS; seconded by Commissioner McReynolds. Roll called. Motion carried with unanimous vote.

12. New Business

a. Discuss / Approve Ordinance 16-04: AN ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION PARK LIMITED BONDS, SERIES 2016M OF THE MARION PARK DISTRICT, IN WILLIAMSON COUNTY, ILLINOIS, PROVIDING THE TERMS OF SUCH BONDS AND FOR A LEVY OF DIRECT ANNUAL TAXES TO PAY THE PRINCIPAL OF AND INTEREST ON SUCH BONDS

Stephen Adams with Bernardi Securities, Inc. was present to address the Board regarding any questions on the Ordinance 16-04. Mr. Adams addressed the Board regarding the Ordinance. The only change that was made is the wording from Alternate Revenue Source to General Obligation Limited Bonds. This cleans up the process on the tax role and there will be nothing else pledged towards the bonds.

Commissioner Gott questioned if Evans, Froehlich, Beth & Chamley have gotten all the information they have needed? Mr. Adams advised that they have signed off on the information and agree with the Debt Service Extension base. Mr. Adams did point out that the rate in the Ordinance is not to exceed 6% and it is his job not to let it get up to that rate.

Mr. Adams advised that the only items left are items on his end. There will be due diligence calls and are currently in process, there will also be pricing and signatures will be needed. Pricing can be based on rates or how much monies needed for projects. Commissioner Gott asked what the timeframe for selling the bonds, Mr. Adams advised they have set to sell the bonds the first week of September and could be a sixty (60) day process. The bonds rate information can be included in the next meeting date, August 23, 2016.

Commissioner McReynolds made a motion at 7:26 p.m. to approve Ordinance 16-04: AN ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION PARK LIMITED BONDS, SERIES 2016M OF THE MARION PARK DISTRICT, IN WILLIAMSON COUNTY, ILLINOIS, PROVIDING THE
TERMS OF SUCH BONDS AND FOR A LEVY OF DIRECT ANNUAL TAXES TO PAY THE PRINCIPAL OF AND INTEREST ON SUCH BONDS. Roll called. Motion carried with unanimous vote.

e. Discuss / Approve MSI advertising for sponsors at the soccer complex.

Jim Leadingham, President of the MSI Board of Commissioners, was present to present information regarding changes with MSI. Mr. Leadingham would like to place advertisements of sponsors on the goals or fences of the Soccer Complex. These would be banners and will not be large. They will be zip tied to the locations.

Commissioner Gardiner made a motion at 7:48 p.m. to approve MSI advertising at the soccer complex; seconded by Commissioner McReynolds. Roll called. Motion carried with unanimous vote.

f. Discuss / Approve MSI holding practices for Rec+ soccer program at the soccer complex.

Jim Leadingham addressed the Board with MSI’s plans to have a Rec+ teams as well as a Rec teams for the Fall 2016 season. The Rec+ teams will be more advanced / hardcore players and would like to practice at least 2 times per week. It was discussed to alternate fields for practices and possibly cut practices down to 1 time per week. Director Reed advised he would keep an eye on the fields to see if there is potential damage occurring.

Commissioner Gardiner made a motion at 7:50 p.m. to approve MSI holding practices for Rec+ soccer program at the soccer complex as a pilot program for Fall 2016; seconded by Commissioner McReynolds. Roll called. Motion carried with unanimous vote.

Motion made by Commissioner McReynolds to move back to item # 4 on the agenda at 7:53 p.m.; seconded by Commissioner Gardiner. Roll called. Motion carried with unanimous vote.

4. Approval of Minutes: June 28, 2016 along with Budget Hearing Minutes of June 28, 2016.

Commissioner Gardiner made a motion at 7:55 p.m.; seconded by Commissioner McReynolds to approve the June 28, 2016 minutes along with the Budget Hearing minutes of June 28, 2016. Roll called. Motion carried with unanimous vote.

5. Approval of Special Meeting Minutes: July 14, 2016.

Commissioner Gardiner made a motion at 7:55 p.m.; seconded by Commissioner McReynolds to approve the June 14, 2016 special Meeting minutes. Roll called. Motion carried with unanimous vote.

6. Approval of June Financial Report

Director Reed addressed the Board with information regarding the reports. June 2016 was the end of the fiscal year for the Marion Park District. Per the monthly reports, there was an increase of the District’s cash reserve of $58,416.81 from last fiscal year. Director Reed also advised the Board of some Aquatic Center figures for the end of the fiscal year. FY14 there was a gross loss at the pool of $50,993.55, FY15 there was a gross loss at the pool of $39,972.61, and FY16 there was a gross loss of $10,729.48. Director Reed noted to the Board that the newly adopted operational plan for the Aquatic Center seems to be moving in the intended direction.

Commissioner Gardiner made a motion at 8:06 p.m.; seconded by Commissioner McReynolds to approve the June Financial Report. Roll called. Motion carried with unanimous vote.

7. Department Reports
a. Administration
b. Park Services
c. Aquatic Center

Director Reed discussed the Administrative reports that were presented to the Commissioners. Director Reed added the City of Marion Police Department used the Girl Scout Cabin on July 26, 2016 for K9 training with several other regional police agencies in attendance. Director Reed added additional information regarding the Blue & Gold Triathlon.

Director Reed discussed the Park Services reports that were presented to the Commissioners.

Director Reed discussed the Aquatic Center reports that were presented to the Commissioners. Director Reed advised the Board that the Co-Managers and lifeguards are working very well together and there is a great group of people working at the pool.

8. Commissioners Reports

Commissioner Gott commended Director Reed and the Park Services staff for their assistance with the Marion Youth Football program and lining and maintaining the fields at the Junior High. Commissioner Gott also wanted to commend the Park Services staff for quick response of the removal of the tree that was wind damaged at Ray Fosse Park’s playground area, this was cleaned up by 8:00 a.m. the day after the storm.

9. Executive Session pursuant to 5 ILCS 120/2(c) (2) of the Illinois Open Meetings Act (if requested):

a. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodges against an employee of the public body or against legal counsel for the public body to determine its validity.
b. Semi – annual review of closed session minutes.
Commissioner Gardiner made a motion at 8:48 p.m.to go into Executive session; seconded by Commissioner McReynolds. Roll called. Motion carried with unanimous vote.

10. Reconvene to Open Session (possible actions following Executive Session).

Commissioner Gardiner made a motion at 9:27 p.m.to go back into open session; seconded by Commissioner McReynolds. Roll called. Motion carried with unanimous vote.

11. Old Business

a. Discuss / Approve Charity Adult Softball Tournament at either Ray Fosse Park or Pyramid Park with dates to be determined upon approval.

Commissioner McReynolds made a motion to withdraw the Charity Adult Softball Tournament at either Ray Fosse Park or Pyramid Park with dates to be determined upon approval for consideration; seconded by Commissioner Gardiner. Roll called. Motion carried with unanimous vote.

12. New Business

b. Discuss / Approve security agreement for services in FY17.

Director Reed addressed the Board with two (2) bids received. One from Southern Illinois Security Consultants (which is the current security used for FY16), the second is from Securitas. Director Reed advised that both companies have the understanding that there is a stop/loss for FY17 of $13,500.00. Southern Illinois Security Consultants bid is $13.32 per hour and Securitas is $14.89 per hour,

Commissioner Gardiner made a motion at 9:38 p.m.; seconded by Commissioner McReynolds to approve Southern Illinois Security Consultants as the security provider for FY17. Roll called. Motion carried with unanimous vote.

c. Discuss / Approve hiring full-time Park Service Technician I.

Commissioner Gardiner made a motion at 9:39 p.m.; seconded by Commissioner McReynolds to approve hiring Kyle Houseright as the full-time Park Services Technician I. Roll called. Motion carried with unanimous vote.

d. Discuss / Approve IPARKS renewal for FY17.

Commissioner McReynolds made a motion at 9:41 p.m.; seconded by Commissioner Gardiner to approve IPARKS renewal for FY17 in the amount of $39,184.00. Roll called. Motion carried with unanimous vote.

g. Discuss / Approve Semi-annual review of closed session minutes from meetings 1/26, 2016, 2/23/2016, 3/22/2016, 4/26/2016, 5/24/2016 and 6/28/2016 with approval to remain closed, with or without exception.

Commissioner McReynolds made a motion at 9:42 p.m.; seconded by Commissioner Gardiner to approve the semi-annual review of closed session minutes from meetings 1/26, 2016, 2/23/2016, 3/22/2016, 4/26/2016, 5/24/2016 and 6/28/2016 with approval to remain closed, without exception. Roll called. Motion carried with unanimous vote.

12. Next Meeting Date: August 23, 2016

13. Adjournment

Commissioner Gardiner made a motion at 9:43 p.m.; seconded by Commissioner McReynolds, to adjourn the Regular Meeting July 26, 2016. Roll called. Motion carried with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of
a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of
the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.