Meeting Minutes – 8/23/16

Minutes
Regular Meeting of
The Marion Park District
Board of Commissioners
August 23, 2016
7:00 p.m.
Boy Scout Cabin

Regular Meeting Minutes

1. Call to Order

Regular meeting called to order at 7:01 p.m. with the following
Commissioners present:

Commissioner Gardiner
Commissioner McReynolds
Commissioner Sheffler
Commissioner Blades
Commissioner Gott

2. Open Forum

Falko Frommelt from Adult Soccer was in attendance and on the agenda. Renee Trappe from the Marion Daily Republican attended the meeting. She advised the Board that her mission was to rebuild the paper (the Marion Daily Republican) and help bring the news back to the community.

3. Approval of the August 23, 2016 Agenda

Commissioner Sheffler made a motion at 7:02 p.m.; seconded by Commissioner Gardiner to approve the August 23, 2016 agenda. Roll called. Motion carried with unanimous vote.

Commissioner Gott asked if anyone would make a motion to move to New Business item
10a, Discuss / Approve Adult Soccer schedule and practices for fall 2016.

Commissioner Sheffler made a motion at 7:04 p.m. to move to New Business 10a Discuss / Approve Adult Soccer Schedule and practices for fall 2016; seconded by Commissioner Blades. Roll called. Motion carried with unanimous vote.

10. New Business

a. Discuss / Approve Adult Soccer Schedule and practices for fall 2016.

Falko Frommelt presented the fall schedule to the Board. Commissioner Gott advised to coordinate with Doug Kimmel regarding games, etc. Commissioner Gott brought up the question regarding putting the Adult Soccer schedule on MYBSA website and Mr. Frommelt advised they have their own site and it works for them at this time.

Commissioner Sheffler made a motion at 7:08 p.m. to approve Adult Soccer’s schedule to utilize the soccer facility as they have in the past; seconded by Commissioner Blades. Roll called. Motion carried with unanimous vote.

Commissioner Blades made a motion at 7:09 p.m. to return to item # 4 on the agenda; seconded by Commissioner Sheffler. Roll called. Motion carried with unanimous vote.

4. Approval of Minutes: Approval of Bond Issue Notification Act (BINA) Hearing Minutes and Regular Meeting Minutes: July 26, 2016.

Commissioner McReynolds made a motion at 7:11 p.m.; seconded by Commissioner Gardiner to approve the Bond Issue Notification Act (BINA) Hearing Minutes and Regular Meeting Minutes: July 26, 2016. Roll called. Motion carried with unanimous vote.

5. Approval of July Financial Report

Director Reed addressed the Board regarding the pools operating cost. The fiscal year information shows the pool will be under $20,000 loss.
Commissioner Sheffler made a motion at 7:16 p.m.; seconded by Commissioner Gardiner to approve the July Financial Report. Roll called. Motion carried with unanimous vote.

6. Department Reports
a. Administration
b. Park Services
c. Aquatic Center

Director Reed discussed the Administrative reports that were presented to the Commissioners. Director Reed added there will be a Due Diligence call with Ice Miller on Thursday, August 25, 2016 at 1:00 p.m. regarding the bond POS.

Director Reed discussed the Park Services reports and presented pictures of some of the projects that are being worked on by Park Services staff.

Director Reed discussed the Aquatic Center reports that were presented to the Commissioners

7. Commissioners Reports

None of the Commissioners had anything to add at this time.

8. Executive Session pursuant to 5 ILCS 120/2(c) (2) of the Illinois Open Meetings Act (if requested):

a. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodges against an employee of the public body or against legal counsel for the public body to determine its validity.
b. Real Estate – the acquisition or lease of real property or the selling or rental price of real estate.
Commissioner Sheffler made a motion at 7:38 p.m.to go into Executive session; seconded by Commissioner Blades. Roll called. Motion carried with unanimous vote.

9. Reconvene to Open Session (possible actions following Executive Session).

Commissioner Gardiner made a motion at 8:19 p.m.to go back into open session; seconded by Commissioner Blades. Roll called. Motion carried with unanimous vote.

10. New Business

b. Discuss / Approve compensation bonus for Co – Managers (Dayna Will and Christy Underwood) of the Aquatic Center.

Commissioner Blades addressed the Board with her recommendation to give the Co – Managers $500.00 each as a compensation bonus for 2016. There was a brief discussion on how the savings was been made.

Commissioner Sheffler made a motion at 8:24 p.m.; seconded by Commissioner Blades to approve a $400.00 compensation bonus for each Co – Manager at the Aquatic Center. Roll called. Commissioner Gardiner – no, Commissioner McReynolds – yes, Commissioner Sheffler – yes, Commissioner Blades – yes, Commissioner Gott – yes, motion carried with 4 to 1 vote.

c. Discuss / Approve FY17 hiring temporary employees for Park Service and Aquatic Center staff at Director Reed’s discretion.

Commissioner Sheffler made a motion at 8:25 p.m.; seconded by Commissioner Gardiner to approve FY17 hiring temporary employees for Park Service and Aquatic Center staff at Director Reed’s discretion. Roll called. Motion carried with unanimous vote.

d. Discuss / Approve FMLA (Family Medical Leave Act) for Lead Man of Park Services, Matt Strobel.

Commissioner Gardiner made a motion at 8:26 p.m.; seconded by Commissioner Blades to approve FMLA (Family Medical Leave Act) for Lead Man of Park Services, Matt Strobel. Roll called. Motion carried with unanimous vote.

e. Discuss / Approve FMLA (Family Medical Leave Act) for Park Services Technician, Chase Withers.

Commissioner Sheffler made a motion at 8:26 p.m.; seconded by Commissioner Gardiner to approve FMLA (Family Medical Leave Act) for Park Services Technician, Chase Withers. Roll called. Motion carried with unanimous vote.

f. Discuss / Approve FMLA (Family Medical Leave Act) policy.

There was a brief discussion on the draft # 3 provided to the Commissioners. Commissioner Gott believes the FMLA should run concurrent with the benefit time. Commissioner’s McReynolds, Sheffler, Blades and Gardiner would like to run the FMLA after benefits are exhausted. The discussion also included how the FMLA would be calculated, if the Marion Park District would run the benefits on a rolling calendar year or if they would run the benefits twelve (12) months going forward. The Commissioners decided to run the FMLA twelve (12) months going forward. Two more points of the FMLA policy that the Commissioners were in agreement on were that after 365 days of leave, the employee would be terminated and employees could not work a second job while on FMLA.

Director Reed will put together all changes addressed by the Board and forward to legal counsel for review.

Commissioner Sheffler made a motion at 8:54 p.m.; seconded by Commissioner Blades to table FMLA (Family Medical Leave Act) policy until all changes have been forwarded to legal counsel and next meeting. Roll called. Motion carried with unanimous vote.

12. Next Meeting Date: September 27, 2016

13. Adjournment

Commissioner Sheffler made a motion at 8:55 p.m.; seconded by Commissioner Blades, to adjourn the Regular Meeting August 23, 2016. Roll called. Motion carried with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of
a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of
the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.