Meeting Minutes – April 23, 2019

Minutes

Organizational Meeting of

  The Marion Park District

    Board of Commissioners

  April 23, 2019

  7:00 p.m.

Boy Scout Cabin

 

  1. Call to Order / Roll Call

 

The regular meeting called to order by President Gott at 7:45 p.m. with the

following Commissioners present:

 

Commissioner Sheffler

Commissioner McReynolds

Commissioner Welch

Commissioner Gott

 

Commissioner Gott noted that Commissioner Gardiner was absent.

 

  1. Board Approval of Abstract of Votes and Declaring the three (3) Duly Elected Officials to the Marion Park Board of Commissioners.

 

  1. Dave McReynolds
  2. Heath Welch
  3. Hayden Gardiner

 

Commissioner Gott read the information provided by Williamson County Clerk, Amanda Barnes on the Abstract of Votes.

 

Commissioner Sheffler made a motion at 7: p.m.; seconded by Commissioner McReynolds to approve the Abstract of Votes and Declaring the three (3) Duly Elected Officials to the Marion Park Board of Commissioners.  Roll called.  Motion carried with unanimous vote.

 

  1. Board Reorganization
    1. Oath of New Commissioners

 

Election official Kim Bauernfeind and notary public issued the Oath of Office to Commissioner Dave McReynolds and Commissioner Heath Welch.

 

Commissioner Gott advised that since Commissioner Gardiner is not in attendance, Election official Kim Bauernfeind will go to the bank and issue the Oath of Office at his business.

 

  1. Nomination and Election of Officers

 

Commissioner Sheffler nominated Commissioner Gott as President.

 

Commissioner Sheffler made a motion at 7:49 p.m.; seconded by Commissioner McReynolds to the nomination of Commissioner Gott as President.  Roll called.  Commissioner Sheffler – yay, Commissioner McReynolds – yay, Commissioner Welch – yay, Commissioner Gott – abstain.  Motion carried with 3 – 0 vote. 

 

            Commissioner Sheffler nominated Commissioner McReynolds as Vice President.

 

Commissioner Sheffler made a motion at 7:52 p.m.; seconded by Commissioner Welch to the nomination of Commissioner McReynolds as Vice President.  Roll called.  Commissioner Sheffler – yay, Commissioner McReynolds – abstain, Commissioner Welch – yay, Commissioner Gott – yay.  Motion carried with 3 – 0 vote.

 

            Commissioner McReynolds nominated Commissioner Sheffler as Secretary.

 

Commissioner McReynolds made a motion at 7:54 p.m.; seconded by Commissioner Welch to the nomination of Commissioner Sheffler as Secretary.  Roll called.  Commissioner Sheffler – abstain, Commissioner McReynolds – yay, Commissioner Welch – yay, Commissioner Gott – yay.  Motion carried with 3 – 0 vote.

 

  1. Adjournment Sine Die

 

Commissioner McReynolds made a motion at 7:55 p.m.; seconded by Commissioner Sheffler Adjournment Sine Die.  Roll called.   Motion carried with unanimous vote.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Minutes

Regular Meeting of

  The Marion Park District

    Board of Commissioners

  April 23, 2019

  7:00 p.m.

  Boys Scout Cabin

 

Regular Meeting Minutes

 

  1. Call to Order

 

The regular meeting called to order by President Gott at 8:00 p.m. with the

following Commissioners present:

 

Commissioner Sheffler

Commissioner McReynolds

Commissioner Welch

Commissioner Gott

 

Commissioner Gott noted that Commissioner Gardiner was absent.

 

  1. Open Forum

 

There are no attendees for the Regular meeting.

 

  1. Approval of April 23, 2019 Agenda

 

Commissioner Sheffler made a motion at 8:01 p.m.; seconded by Commissioner McReynolds to approve the April 23, 2019 agenda.  Roll called.  Motion carried with unanimous vote.

 

  1. Approval of Regular Meeting Minutes: March 26, 2019

 

Commissioner McReynolds made a motion at 8:02 p.m.; seconded by Commissioner Welch to approve the March 26, 2019 minutes.  Roll called.  Motion carried with unanimous vote.

 

  1. Approval of March 2019 Financial Report

 

Commissioner Gott asked Director Reed if there was anything that needs to be brought to the Board’s attention.  Director Reed advised that a few line items are over but overall, we are still in good shape.  We should be 75% on the average for expenditures and overall, we are at 75.7%.  Director Reed projects us to be at least $40,000 over the cash reserve for the fiscal year.  Salaries in Park Services are a little off due to adding a temporary employee and keeping them a little longer.  Commissioner Gott asked if there were any questions on the financial report with no reply from the other Commissioners.

 

Commissioner Sheffler made a motion at 8:04 p.m.; seconded by Commissioner Welch to approve the March 2019 Financial Report.  Roll called.  Motion carried with unanimous vote.

 

  1. Department Reports
  2. Administration
  3. Park Services

 

Director Reed gave the Commissioners highlights of the Administrative report with information regarding the worker’s compensation audit for 2018 premiums and a refund to the Marion Park District.  The speed bumps installed on Thompson Street, discount for the Aquatic Center to Rainbow’s End and the Egyptian Board of Realtors check presentation were also discussed.  Matt will be attending a seminar in Carbondale for “Coaching and Mentoring”, Director Reed stated that if there are opportunities for training, he will have Matt attend.  Director Reed states as a Leadman there is the need for Leadership skills.  City of Marion Codes department has ok’d the repair of the water problem at Jones Park. The City Street Department has made a commitment to assist Park Services in creating a drainage swale and cleaning out a waterway to mitigate the standing water issue. Director Reed has support letters from Donna Humphrey and Chris Georgantas regarding the Pickleball Complex and has a meeting scheduled with John Rains with Pepsi MidAmerica on Thursday.  Director Reed advised the Commissioners the increase of pavilion rentals at Ray Fosse Park and is directly related to the Heartland Regional Medical Center Inclusive Playground.  Commissioner Gott moved to the Park Services report.  Director Reed advised the Commissioners about a problem at the Aquatic Center and the water line was not capped off when the water was turned on, this will be a be an approximate cost of $530.00 to the Park District due to this error.  Director Reed advised that there will be monthly meetings with Park Services staff and had their first meeting in April.  Director Reed then showed pictures to the Commissioners.

 

  1. Commissioner Reports

 

Commissioner Gott asked the other Commissioners if they had anything to report.

Commissioner Sheffler, McReynolds and Welch had nothing to report.  Commissioner Gott asked what day we open the bathrooms with Director Reed responding that there is not particular day, they look at the weather.  This year the bathrooms were open the middle of March.  Commissioner Gott inquired about additional signage to the Bags Complex with Director Reed replying that additional signage could be added.  Commissioner Gott also spoke to the Commissioners about his conversation with John Rains of Pepsi MidAmerica.

 

  1. Executive Session pursuant to 5 ILCS 120/2(c) (2) of the Illinois Open Meetings Act (if requested):

 

  1. Executive / Closed Minutes – Discussion of minutes of meeting lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
  2. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

Commissioner McReynolds made a motion at 8:35 p.m.; seconded by Commissioner Sheffler to approve going into Executive Session.  Roll called.  Motion carried with unanimous vote.

 

  1. Reconvene to Open Session (possible actions following Executive Session)

 

Commissioner McReynolds made a motion at 9:22 p.m.; seconded by Commissioner Sheffler to approve reconvening into Open Session.  Roll called.  Motion carried with unanimous vote.

 

  1. New Business

 

  1. Discuss FY2020 Budget for the Marion Park District (no motion).

 

Director Reed received the tax extensions, and we levied 1.034 million dollars, and the tax extensions shows $941,224.00 this is what we will work off of for the budget.  Director Reed would like to add a line item for the cash overage, this would be the amount over the cash reserve.  He has sent an email to Kim Meyer regarding that.  Director Reed would also like to discuss cutting out security with the new minimum wage laws that will possibly cost the District more money.  Director Reed advised the Commissioners that it will be very tight this next fiscal year and he will be talking to the staff about spending and the need to weigh out their wants and needs.

 

  1. Discuss / Approve changes to / repeal of Ordinance 18-08 (Sign Usage Ordinance)

 

Commissioner Gott advised that Commissioner Gardiner asked for this to be put on the agenda.  Commissioner Gott explained the need for this to be brought before the Board again and he would like to table the discussion until Commissioner Gardiner is present.  Commissioner Sheffler didn’t agree and advised if there was a problem with the Ordinance it shouldn’t have been approved in the first place.  Director Reed addressed the Commissioners stating that Commissioner Gardiner was part of a mass text message with a few candidates and Director Reed on election day and Commissioner Gardiner wanted the signs removed per the Ordinance.  Director Reed did not remove the signs per the State Statute listed in the Ordinance, that signs are allowed on property the day of the election.  Director Reed showed the Commissioners that banners that popped up overnight at Ray Fosse Park Fence.  There was discussion regarding the Ordinance and if the display was approved.  Commissioner Gott states if they request approval to have a display / banner up and then Director Reed can sign the request.

 

Commissioner Gott asked to either table item 10b until Commissioner Gardiner is present, make changes to item 10b or make no changes to item 10b.

 

Commissioner Gott would like to see a document / authorization form and gave the directive to Director Reed.

 

Commissioner Sheffler made a motion at 9:56 p.m.; seconded by Commissioner McReynolds to make no changes to Ordinance 18-08 (Sign Usage Ordinance) and request an authorization form for displays / banners at Ray Fosse Park fence.  Roll called.  Motion carried with unanimous vote.

 

  1. Discuss / Approve concession lease with Beasley Concessions for usage of the Field # 7 concession area.

 

Commissioner Sheffler made a motion at 10:01 p.m.; seconded by Commissioner Welch to approve the concession lease with Beasley Concessions for usage of the Field # 7 concession area.  Roll called.  Motion carried with unanimous vote.

 

  1. 12. Next Meeting Date: May 21, 2019.

 

  1. Adjournment

 

Commissioner McReynolds made a motion at 10:01 p.m.; seconded by Commissioner Welch to adjourn the Regular Meeting of the Marion Park District Board of Commissioners.  Roll called.  Motion carried with unanimous vote.

 

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director