Meeting Minutes – April 28, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   April 28, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:09 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner Sheffler

Commissioner Welch

Commissioner Gott

Commissioner McReynolds

2.         Open Forum

There are no public attendees for the meeting and no calls due to the COVID19 pandemic.

3.         Approval of April 28, 2020 Agenda

Commissioner Gardiner made a motion at 7:10 p.m.; seconded by Commissioner McReynolds to approve the April 28, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

4.         Board Reorganization

a. President – Commissioner Sheffler nominated Commissioner Gott as the President, there are no other nominations.

Commissioner Sheffler made a motion at 7:12 p.m.; seconded by Commissioner Gardiner to approve the nomination of Commissioner Gott as President of the Marion Park District Board of Commissioners.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – yay, Commissioner McReynolds – yay, Commissioner Welch – yay, Commissioner Gott – abstain.  Motion carried with 4-0 vote. 

b. Vice President – Commissioner Sheffler nominated Commissioner McReynolds as Vice President, there are no other nominations.

Commissioner Sheffler made a motion at 7:12 p.m.; seconded by Commissioner Gardiner to approve the nomination of Commissioner McReynolds as Vice President of the Marion Park District Board of Commissioners.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – yay, Commissioner McReynolds – abstain, Commissioner Welch – yay, Commissioner Gott – yay.  Motion carried with 4-0 vote. 

c. Secretary / Treasurer – Commissioner Gardiner nominated Commissioner Sheffler as Secretary / Treasurer, there are no other nominations.

Commissioner Gardiner made a motion at 7:13 p.m.; seconded by Commissioner Welch to approve the nomination of Commissioner Sheffler as Secretary / Treasurer of the Marion Park District Board of Commissioners.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – abstain, Commissioner McReynolds – yay, Commissioner Welch – yay, Commissioner Gott – yay.  Motion carried with 4-0 vote. 

5.         Approval of Regular Meeting Minutes – February 25, 2020.

Commissioner Gott noted that the March 2020 meeting was cancelled due to the COVID19 pandemic and “Shelter in Place” ordered.

Commissioner Gardiner made a motion at 7:15 p.m.; seconded by Commissioner Welch to approve the Regular Meeting Minutes – February 25, 2020.  Roll called.  Motion carried with unanimous vote with those present.

6.         Approval of February and March 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights.  Director Reed wanted the Commissioners to review the Cash Flow document prepared by Kim Meyer.  This shows the projections of the total cash on hand as of today and expenditures of at least $80,0000 the Park District can be sustainable until November 2020.  This is the projection with receiving no other revenues at this time.  Commissioner Gott explained the tax information and projections of the property tax bills. 

Commissioner Sheffler made a motion at 7:35 p.m.; seconded by Commissioner McReynolds to approve the March 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

7.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administrative Reports and Park Services Reports hitting on the highlights and showing pictures.  There was a presentation of the Goofy Golf project shown to the Commissioners.   

8.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner Sheffler wanted the other Commissioners to keep in mind that ISHA has cancelled all sports for the summer, this is in reference to the agenda item of the tournaments in June.  He also would like to give a kudos to the Board for keeping the financials in such good shape. Commissioner McReynolds – no, Commissioner Welch – no, Commissioner Gott wanted to know if there will need to be a Special Meeting for any openings of the Park District.  The next meeting is on May 19th due to Memorial Day and everything should be decided at that meeting. 

9.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

c. The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner Welch made a motion at 8:13 p.m.; seconded by Commissioner Sheffler to go into Executive Session.  Roll called.  Motion carried with unanimous vote.

10.         Reconvene to Open Session (possible actions following Executive Session)

Commissioner Sheffler made a motion at 8:46 p.m.; seconded by Commissioner Welch to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote.

11.       New Business

a. Discuss / Approve Resolution 20-04, Resolution to Adopt a Remote Attendance Policy.

Commissioner Sheffler made a motion at 8:49 p.m.; seconded by Commissioner Gardiner to approve Resolution 20-04, Resolution to Adopt a Remote Attendance Policy.  Roll called.  Motion carried with unanimous vote.

b. Discuss / Approve Resolution 20-05, Resolution to Allow Benefit Protection Leave for Illinois Municipal Retirement Fund.    

Commissioner Sheffler made a motion at 8:52 p.m.; seconded by Commissioner Welch to approve Resolution 20-05, Resolution to Allow Benefit Protection Leave for Illinois Municipal Retirement Fund.  Roll called.  Motion carried with unanimous vote.

c. Discuss / Approve status of the Aquatic Center for Summer 2020. 

Commissioner Sheffler made a motion at 9:01 p.m.; seconded by Commissioner Gardiner to approve opening the Aquatic Center for the Summer of 2020 as per the plan of action by Director Reed and Christy Underwood pursuant to the IDPH and the Governor of Illinois and will be revisited at the May 2020 meeting.  Roll called.  Motion to carried with unanimous vote.

d. Discuss / Approve status of the travel baseball / softball tournaments remining Summer 2020. 

Commissioner Gardiner made a motion at 9:06 p.m.; seconded by Commissioner Welch to table the travel baseball / softball tournaments remaining Summer 2020.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – silent, Commissioner McReynolds – yay, Commissioner Welch – yay, Commissioner Gott – yayMotion to table with 4-0 vote.

e. Discuss / Approve Summer Internship for SIU student completing their Master’s in Recreation Administration. 

Commissioner Gott asked for the name of the intern with Director Reed replying, Bailee Pulley.  Director Reed gave the Commissioners her background and what his expectations are for the internship. 

Commissioner Sheffler made a motion at 9:13 p.m.; seconded by Commissioner McReynolds to approve Summer Internship for SIU student completing their Master’s in Recreation Administration.  Roll called.  Motion carried with unanimous vote.

f. Discuss FY2021 Budget for the Marion Park District.

12.       Next Meeting Date:  May 19, 2020

13.       Adjournment

Commissioner Sheffler a motion at 9:25 p.m.; seconded by Commissioner Welch to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.