Meeting Minutes – August 25, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   September 22, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:13 p.m. with the following Commissioners present:

Commissioner Sheffler

Commissioner McReynolds

Commissioner Welch

Commissioner Gott

Commissioner Gardiner was absent from the meeting at this time and will arrive later.

2.         Open Forum

Craig Smith, President of Marion Soccer Inc. was at the attendance of the meeting.  Craig became President of MSI in April 2020. 

3.         Introduction of Aaron Newlin, Park Tech I replacement for Steve Clendenin.

Director Reed introduced Aaron Newlin, he started Monday and introduced the Commissioners to Aaron. 

Director Reed presented Commissioner Gott a plaque for 15 years of service on the Marion Park District Board of Commissioners. 

4.         Approval of August 25, 2020 Agenda

Commissioner Gardiner made a motion at 7:12 p.m.; seconded by Commissioner McReynolds to approve the August 25, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

5.         Approval of FY2021 Budget Hearing and Regular Meeting Minutes – July 28, 2020.

Commissioner McReynolds made a motion at 7:13 p.m.; seconded by Commissioner Gardiner to approve the FY2021 Budget Hearing and Regular Meeting Minutes – July 28, 2020.  Roll called.  Motion carried with unanimous vote with those present.

6.         Approval of July 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights with Director Reed replying that on the year to date expense report for Park Services, we are at 5.8% for the first month it should be 8.33%.  The shelter rentals are through the roof per what was budgeted.  The field rentals through July we have collected $550.00.  The net operating cost was $59,475.50 and we are well below the $80,000 ceiling that he had put into place.  Director Reed states that maybe next year or beginning 2022 fiscal year they will need to talk about changing the cash reserve from 18% to a flat amount.  Director Reed asked Commissioner Gott if we would have the tax installment around the 2nd week of September with Commissioner Gott replying yes.  Director Reed anticipates that we should receive about $490,000.00 for the 1st tax installment and we would be in good shape. 

Commissioner Gardiner made a motion at 7:20 p.m.; seconded by Commissioner Welch to approve the July 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

7.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administration and Park Services reports, pictures of Park Services projects were shown to the Commissioners. 

8.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner McReynolds – no, Commissioner Welch – no, Commissioner Gott wanted to make Director Reed aware that the grass at Pharaoh’s Way hole # 3 by the ditch needs mowed.  Director Reed states he will contact Doug Phillips to see if they can help.  Commissioner Gott also suggested doing a Food Truck / movie or concert day at Ray Fosse Park.      

9.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

c. The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner McReynolds made a motion at 7:50 p.m.; seconded by Commissioner Welch to go into Executive Session.  Roll called.  Motion carried with unanimous vote with those present.

10.       Reconvene to Open Session (possible actions following Executive Session)

Commissioner Welch made a motion at 8:14 p.m.; seconded by Commissioner Gardiner to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote with those present.

11.       New Business

a. Approval of Executive Session minutes from January 28, 2020, February 25, 2020, April 28, 2020, May 19, 2020, and June 23, 2020 to remain closed with or without exception. 

Commissioner Gardiner made a motion at 8:18 p.m.; seconded by Commissioner Welch of approval of Executive Session minutes from January 28, 2020, February 25, 2020, April 28, 2020, May 19, 2020, and June 23, 2020 to remain closed without exception.  Roll called.  Motion carried with unanimous vote with those present.

b. Discuss / Approve 2021 baseball & softball tournament dates as follows:

  1. April 23 – 25, 2021 Greater Midwest Baseball (Hooper)
  2. June 4 – 6, 2021 Greater Midwest Baseball (Hooper)

Commissioner Welch made a motion at 8:20 p.m.; seconded by Commissioner McReynolds to approve baseball & softball tournament dates as follows:  April 23 – 25, 2021 Greater Midwest Baseball (Hooper) and June 4 – 6, 2021 Greater Midwest Baseball (Hooper). 

12.       Next Meeting Date:  September 22, 2020

13.       Adjournment

Commissioner Gardiner made a motion at 8:20 p.m.; seconded by Commissioner Welch to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.