Meeting Minutes – February 25, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   February 25, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:13 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner Sheffler

Commissioner Welch

Commissioner Gott

Commissioner McReynolds was absent from the regular meeting.

2.         Open Forum

There are no public attendees except Anthony Rinella who is listed on the agenda for the Batting Cages and Goofy Golf.

3.         Approval of February 25, 2020 Agenda

Commissioner Sheffler made a motion at 7:14 p.m.; seconded by Commissioner Welch to approve the February 25, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

Commissioner Gott asked for a motion to move to item 10a, Discuss / Approve Batting Cages and Goofy Golf improvements and lease for 2020, in respect for Anthony Rinella’s time. 

Commissioner Gardiner made a motion at 7:15 p.m.; seconded by Commissioner Sheffler to approve moving to item 10a, Discuss / Approve Batting Cage and Goofy Golf improvements and lease for 2020.  Roll called.  Motion carried with unanimous vote with those present.

Commissioner Gott states that they would like to bring the Goofy Golf up to the standard of the other items at the Park District and surrounding areas.  Anthony states that he has discussed it with Director Reed, and he does need some help with the landscaping areas.  He plans on pressure washing the fence and painting both buildings with Commissioner Gott asking if he had a problem painting the same green that is used by the Park District.  Director Reed advised that he has IDOC work crews coming the first week of March and would like to utilize them in the Goofy Golf area.  There was discussion on additional changes and help needed at the Goofy Golf area. 

Commissioner Gardiner made a motion at 7:38 p.m.; seconded by Commissioner Welch to approve the Batting Cage and Goofy Golf improvements and lease for 2020.  Roll called.  Motion carried with unanimous vote with those present.

Commissioner Gott asked for a motion to move back to item 4, Approval of Regular Meeting Minutes – January 28, 2020. 

Commissioner Welch made a motion at 7:39 p.m.; seconded by Commissioner Gardiner to approve moving back to item 4, Approval of Regular Meeting Minutes – January 28, 2020.  Roll called.  Motion carried with unanimous vote with those present.

4.         Approval of Regular Meeting Minutes – January 25, 2020.

Commissioner Gardiner made a motion at 7:40 p.m.; seconded by Commissioner Welch to approve the Regular Meeting Minutes – January 25, 2020.  Roll called.  Motion carried with unanimous vote with those present.

5.         Approval of January 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights.  Director Reed states there are 5 months left of the fiscal year and the District is in good financial shape.  On the year to date expenses we are running 41.9% on all expenses of a budget that is 7 months into their fiscal year that should be at 58.3%. 

Commissioner Sheffler made a motion at 7:44 p.m.; seconded by Commissioner Welch to approve the January 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

6.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administrative Reports and Park Services Reports.  Director Reed goes over the monies that has been received from grants, trainings that Director Reed and Administrative Assistant Kim will be attending, and Soccer information of what the Soccer Board would like done at the Complex including a new refillable water fountain.  Director Reed went over the repairs and projects completed by Park Services including a mulching plate that was fabricated. 

7.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner Sheffler asked if there was going to be a swing placed back at Ashley Park with Director Reed stating yes, the swing has been purchased and is awaiting the weather to break to be put up.  Commissioner Welch – no, , Commissioner Gott stated that Amanda Throgmorton with Heartland Rotary would like to speak to Director Reed about a project / partnership in the $4,000 – $5,000 range.  Director Reed stated he would contact her to give her ideas on the request. 

8.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

c. The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner Gardiner made a motion at 8:15 p.m.; seconded by Commissioner Sheffler to go into Executive Session.  Roll called.  Motion carried with unanimous vote with those present.

9.         Reconvene to Open Session (possible actions following Executive Session)

Commissioner Gardiner made a motion at 8:37 p.m.; seconded by Commissioner Sheffler to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote with those present.

10.       New Business

b. Discuss / Approve hiring of Manager and Assistant Manager positions at the Aquatic Center.

Commissioner Gott asked for names for the positions, Director Reed stated that the Manager will be Christy Underwood and one of the Assistant Managers will be Jacob Rice, there hasn’t been a determination on the 2nd Assistant Manager at this time.   

Commissioner Gardiner made a motion at 8:40 p.m.; seconded by Commissioner Welch to approve hiring of Manager (Christy Underwood) and Assistant Manager (Jacob Rice and another to be named later) positions at the Aquatic Center.  Roll called.  Motion carried with unanimous vote with those present.

c. Discuss / Approve hours for Manager and Assistant Managers for March / April / May 2020 in preparation for the 2020 Aquatic Center (40 hours per Manager and Assistant Manager for the 3 – month period). 

Commissioner Gardiner made a motion at 8:41 p.m.; seconded by Commissioner Welch to hours for Manager and Assistant Managers for March / April / May 2020 in preparation for the 2020 Aquatic Center (40 hours per Manager and Assistant Manager for the 3 – month period).  Roll called.  Motion carried with unanimous vote with those present.

d. Discuss / Approve wage for Manager ($14.00 / hr.) and Assistant Manager ($10.50 / hr.) position for the Aquatic Center.

Commissioner Sheffler made a motion at 8:44 p.m.; seconded by Commissioner Gardiner approve wage for Manager ($14.00 / hr.) and Assistant Manager ($10.50 / hr.) position for the Aquatic Center.  Roll called.  Motion carried with unanimous vote with those present.

e. Discuss / Approve MYBSA lease N. Otis Street Concession building.

Commissioner Sheffler made a motion at 8:44 p.m.; seconded by Commissioner Welch to approve MYBSA lease N. Otis Street Concession building.  Roll called.  Motion carried with unanimous vote with those present.

f. Discuss / Approve MSI lease of concession building at the Soccer Complex. 

Commissioner Sheffler made a motion at 8:45 p.m.; seconded by Commissioner Gardiner to approve MSI lease of concession building at the Soccer Complex.  Roll called.  Motion carried with unanimous vote with those present.

g. Discuss / Approve Keith Beasley concession lease at Field # 7 concession area. 

Commissioner Gardiner made a motion at 8:46 p.m.; seconded by Commissioner Sheffler to approve Keith Beasley concession lease at Field # 7 concession area.  Roll called.  Motion carried with unanimous vote with those present.

h. Discuss / Approve SIASL (Spring Soccer League) using the Soccer Complex for their spring league on Wednesday’s March 2020 – May 2020. 

Commissioner Sheffler made a motion at 8:47 p.m.; seconded by Commissioner Welch to approve SIASL (Spring Soccer League) using the Soccer Complex for their spring league on Wednesday’s March 2020 – May 2020.  Roll called.  Motion carried with unanimous vote with those present.

13.       Next Meeting Date:  March 23, 2020

14.       Adjournment

Commissioner Gardiner made a motion at 8:48 p.m.; seconded by Commissioner Welch to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion carried with unanimous vote with those present.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.