Meeting Minutes – June 23, 2019

Meeting Minutes – June 23, 2019

Minutes
FY2020 Budget Hearing
The Marion Park District
Board of Commissioners
June 25, 2019
6:30 p.m.
Boy Scout Cabin
Public Hearing to discuss the
2019 / 2020 Budget will begin at 6:30 p.m.

1. Call to Order

Commissioner Gott called the FY2020 Budget Hearing to order at 8:12 p.m. with the following Commissioners present:

Commissioner Sheffler
Commissioner Welch
Commissioner Gott

Commissioner McReynolds and Commissioner Gardiner were absent for the Budget Hearing.

2. Open Forum – Budget Hearing

There were no public attendees for the Budgeting Hearing

3. Adjournment

Commissioner Sheffler made a motion at 8:13 p.m.; seconded by Commissioner Welch to adjourn the FY2020 Budget Hearing. Roll called. Motion carried with unanimous vote.

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Minutes
Regular Meeting of
The Marion Park District
Board of Commissioners
June 25, 2019
7:00 p.m.
Boy Scout Cabin

Regular Meeting Minutes

1. Call to Order

Commissioner Gott called the Regular Meeting to order at 8:14 p.m. with the following Commissioners present:

Commissioner Sheffler
Commissioner Welch
Commissioner Gott

Commissioner McReynolds and Commissioner Gardiner were absent from the Regular Meeting.

2. Open Forum

There were no public attendees at the Regular Meeting.

3. Approval of June 25, 2019 Agenda

Commissioner Welch made a motion at 8:15 p.m.; seconded by Commissioner Sheffler to approve the June 25, 2019 agenda. Roll called. Motion carried with unanimous vote.

4. Approval of Regular Meeting Minutes: May 21, 2019

Commissioner Sheffler made a motion at 8:16 p.m.; seconded by Commissioner Welch to approve the May 21, 2019 minutes. Roll called. Motion carried with unanimous vote.

5. Approval of May 2019 Financial Report

Commissioner Gott asked Director Reed if he had anything to add regarding the Financial Report with Director Reed responding that the Marion Park District is in good shape and he projects that we will be $150,000.00 to $165,000.00 over the 18% cash reserve by the end of the fiscal year.

Commissioner Sheffler made a motion at 8:17 p.m.; seconded by Commissioner Welch to approve the May 2019 Financial Report. Roll called. Motion carried with unanimous vote.

6. Department Reports
a. Administration
b. Park Services
c. Aquatic Center

Director Reed brought to the attention a few highlights and allowed Commissioners to ask any questions. Commissioner Welch did ask what came of the meeting with the City of Marion Council members regarding colors and Director Reed and Commissioner Gott advised on the progress with the meeting. There will be more discussion in the next few weeks. Pictures of the projects and new additions were shown to the Commissioners.

7. Commissioners Reports

None of the Commissioners had anything to add for their reports.

8. Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
b. Personnel – To consider the appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the public body or legal counsel
for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine
its validity.
There was no Executive Session during this meeting and Director Reed advised Commissioner Gott to table the discussion.
Commissioner Sheffler made a motion at 8:39 p.m.; seconded by Commissioner Welch to table Executive Session. Roll called. Motion carried with unanimous vote.

9. Reconvene to Open Session (possible actions following Executive Session)

10. New Business

a. Discuss / Approve annual salary for Administrative Assistant Kim Bauernfeind for FY2020 (July 1, 2019 – June 30, 2020) to $18.50 / hour.

Commissioner Sheffler made a motion at 8:41 p.m.; seconded by Commissioner Welch to table Discuss / Approve annual salary for Administrative Assistant Kim Bauernfeind for FY2020 (July 1, 2019 – June 30, 2020) to $18.50 / hour. Roll called. Motion carried with unanimous vote.

b. Discuss / Approve authorization for Executive Director to install a multimedia style lit sign at the corner of DeYoung and Garfield Streets at Ray Fosse Park.

Commissioner Sheffler made a motion at 8:41 p.m.; seconded by Commissioner Welch to table Discuss / Approve authorization for Executive Director to install a multimedia style lit sign at the corner of DeYoung and Garfield Streets at Ray Fosse Park. Roll called. Motion carried with unanimous vote.

c. Discuss budget for multimedia style lit sign.

Commissioner Sheffler made a motion at 8:41 p.m.; seconded by Commissioner Welch to table Discuss budget for multimedia style lit sign. Roll called. Motion carried with unanimous vote.

d. Discuss / Approve Revenues by Source Ordinance 19-02.

Commissioner Sheffler made a motion at 8:41 p.m.; seconded by Commissioner Welch to approve the Revenues by Source Ordinance 19-02. Roll called. Motion carried with unanimous vote.

e. Discuss / Approve FY2020 Final Budget Ordinance 19-03.

Commissioner Welch made a motion at 8:42 p.m.; seconded by Commissioner Sheffler to
approve the FY2020 Final Budget Ordinance 19-03. Roll called. Motion carried with
unanimous vote.

f. Discuss / Approve Prevailing Wage Ordinance 19-04.

Commissioner Sheffler made a motion at 8:43 p.m.; seconded by Commissioner Welch to
approve the Prevailing Wage Ordinance 19-04. Roll called. Motion carried with
unanimous vote.

g. Discuss / Approve IPARKS liability insurance policy renewal for FY2020 and payment of premium (exact figure will be presented from IPARKS on June 25, 2019).

Commissioner Sheffler made a motion at 8:46 p.m.; seconded by Commissioner Welch to approve IPARKS liability insurance policy renewal for FY2020 and payment of premium up to $42,000. Roll called. Motion carried with unanimous vote.

h. Discuss / Approve corporate sponsorship agreement and funding for the new Pickleball Complex at Ray Fosse Park.

Commissioner Sheffler made a motion at 8:51 p.m.; seconded by Commissioner Welch to approve a corporate sponsorship with the Black Diamond family of businesses for the new Pickleball Complex at Ray Fosse Park. Roll called. Motion carried with unanimous vote.

i. Discuss / Approve General Acrylics quote for the construction of a Pickleball Complex at Ray Fosse Park.

Commissioner Sheffler made a motion at 8:53 p.m.; seconded by Commissioner Welch to approve General Acrylics quote of $22,880.00 for the construction of a Pickleball Complex at Ray Fosse Park. Roll called. Motion carried with unanimous vote.

j. Discuss / Approve PMR of Marion using a pavilion at Ray Fosse Park for a community event and donation drive for Finding Forever, a pet rescue, on July 20, 2019. This will include free food, corporate sponsors and bouncy houses.

Item withdrawn per the email received on June 25, 2019.
k. Drawing Made Simple would like to utilize a pavilion or their own pop up tent at Ray Fosse Park to offer face painting on Fridays during the summer from 4:30 p.m. – 8:00 p.m. Face painting will be offered at $5.00 – $10.00.

Commissioner Sheffler made a motion at 8:55 p.m.; seconded by Commissioner Welch to table Drawing Made Simple Ray Fosse Park use. Roll called. Motion carried with unanimous vote.

l. Potter’s House would like to use a hot dog stand to offer free hot dogs, chips and drinks on Saturday’s during the summer. They would like to offer in different parks and will offer face painting and puppet shows. This would be a free-standing hotdog stand and would need to use electricity.

Commissioner Gott asked if they have provided a certificate of liability insurance and if they will be providing us with dates for use with Administrative Assistant advising they have a certificate on file and will be getting us a list of dates.

Commissioner Sheffler made a motion at 8:57 p.m.; seconded by Commissioner Welch to approve the Potter’s House use of a hot dog stand to offer free hot dogs, chips and drinks on Saturday’s during the summer. Roll called. Motion carried with unanimous vote.

Director Reed added that Darrica Carr has been selling candy at Jones Park. She is a volunteer with the Boyton Street Community Center and is trying to bring more family activities to Jones Park. Director Reed has spoken to Darrica Carr and the money used from the candy sales is being used to buy more candy or for events within Jones Park.

12. Next Meeting Date: July 23, 2019

13. Adjournment

Commissioner Sheffler made a motion at 9:01 p.m.; seconded by Commissioner Welch to adjourn the Regular Meeting of the Marion Park District Board of Commissioners. Roll called. Motion carried with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.