Meeting Minutes – June 23, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   June 23, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 6:50 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner McReynolds

Commissioner Gott

Commissioner Sheffler attended via telephone due to feeling ill.

Commissioner Welch was absent for the meeting

2.         Open Forum

There are no public attendees or calls.

3.         Approval of June 23, 2020 Agenda

Commissioner Gardiner made a motion at 6:51 p.m.; seconded by Commissioner McReynolds to approve the June 23, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

4.         Approval of Regular Meeting Minutes – May 19, 2020.

Commissioner McReynolds made a motion at 6:52 p.m.; seconded by Commissioner Gardiner to approve the Regular Meeting Minutes – May 19, 2020.  Roll called.  Motion carried with unanimous vote with those present.

5.         Approval of May 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights.  Director Reed wanted the Commissioners to review the Cash Flow document for this month.  The projection shows that with the present money on hand the Park District will have exhausted their money in mid-December 2020 with monthly expenditures.  Commissioner Gardiner asked Director Reed what the savings would be this year by not opening the pool with Director Reed replying approximately $40,000. 

Commissioner Gardiner made a motion at 6:56 p.m.; seconded by Commissioner McReynolds to approve the May 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

Commissioner Gott read into the record that Commissioner Welch arrived at the meeting at 7:00 p.m.

6.         Department Reports

            a. Administration

            b. Park Services

Intern Bailee Pulley went over the Administrative and Park Services Reports, Director Reed added that Steve Clendenin will be retiring in July, July 10th will be his last day.  There was discussion regarding the Halloween Havoc Pickleball Tournament and registrations were available online.       

7.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner Sheffler – no, Commissioner McReynolds – no, Commissioner Gott wanted to know the status of the playgrounds in Phase 4, Director Reed states there is no guidance from the State / Governor on outdoor playgrounds, he will contact Representative Severin and Senator Fowler tomorrow to get their insight.    

8.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

c.  The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner McReynolds made a motion at 7:22 p.m.; seconded by Commissioner Welch to go into Executive Session.  Roll called.  Motion carried with unanimous vote.

9.       Reconvene to Open Session (possible actions following Executive Session)

Commissioner Sheffler made a motion at 7:38 p.m.; seconded by Commissioner Gardiner to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote.

10.       New Business

a. Discuss / Approve an addendum to employment agreement suspending salary increase (FY2021) for Director Reed.      

Commissioner Sheffler made a motion at 7:41 p.m.; seconded by Commissioner Gardiner to approve an addendum to employment agreement suspending salary increase (FY2021) for Director Reed.  Roll called.  Motion carried with unanimous vote.

b. Discuss / Approve Revenues by Source Ordinance 20-02.    

Commissioner Welch made a motion at 7:42 p.m.; seconded by Commissioner Gardiner to table the Revenues by Source Ordinance 20-02.  Roll called.  Motion carried with unanimous vote.

c. Discuss / Approve FY2021 Final Budget Ordinance 20-03.    

Commissioner McReynolds made a motion at 7:42 p.m.; seconded by Commissioner Gardiner to table the FY2021 Final Budget Ordinance 20-03. Roll called.  Motion carried with unanimous vote. 

d. Discuss / Approve IPARKS liability insurance policy renewal for FY2021 and payment of premium. 

Commissioner Sheffler made a motion at 7:44 p.m.; seconded by Commissioner Welch to approve IPARKS liability insurance policy renewal for FY2021 and payment of premium.  Roll called.  Motion carried with unanimous vote.

11.       Next Meeting Date:  July 28, 2020

12.       Adjournment

Commissioner Gardiner made a motion at 7:45 p.m.; seconded by Commissioner McReynolds to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.