Meeting Minutes – May 19, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   May 19, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:12 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner Sheffler

Commissioner McReynolds

Commissioner Gott

Commissioner Welch was absent for the meeting

2.         Open Forum

There are no public attendees or calls for the meeting due to the COVID19 pandemic.

3.         Introduction of SUC Master’s degree candidate intern in Recreation Administration, Bailee Pulley.

            Director Reed introduced Bailee Pulley to the Commissioners and spoke on the plans for the internship. 

4.         Approval of May 19, 2020 Agenda

Commissioner McReynolds made a motion at 7:14 p.m.; seconded by Commissioner Sheffler to approve the May 19, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

5.         Approval of Regular Meeting Minutes – April 28, 2020.

Commissioner Gott noted that the March 2020 meeting was cancelled due to the COVID19 pandemic and “Shelter in Place” ordered.

Commissioner McReynolds made a motion at 7:15 p.m.; seconded by Commissioner Sheffler to approve the Regular Meeting Minutes – April 28, 2020.  Roll called.  Motion carried with unanimous vote with those present.

6.         Approval of April 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights.  Director Reed wanted the Commissioners to review the Cash Flow document for this month.  The projection shows that with the present money on hand the Park District will have exhausted their money in mid-December 2020 with monthly expenditures.   

Commissioner Sheffler made a motion at 7:35 p.m.; seconded by Commissioner McReynolds to approve the March 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

7.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administrative Reports and Park Services Reports hitting on the highlights and showing pictures.     

8.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner Sheffler – no, Commissioner McReynolds – no, Commissioner Gott wanted to know what the plan was to paint the swimming pool.  Director Reed stated they would not paint the pool this year but touch up areas that need it.  Director Reed states that they have been painting the pool every 3 years and would probably paint the pool after the season in 2021.  Commissioner Gott also wanted to know if we could paint the slide the same color as the diving boards.  Director Reed states that the diving boards were powder coated but we could look into a commercial grade paint that the slide could be painted. 

9.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

c. The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner Gardiner made a motion at 7:48 p.m.; seconded by Commissioner Sheffler to go into Executive Session.  Roll called.  Motion carried with unanimous vote with those present.

10.       Reconvene to Open Session (possible actions following Executive Session)

Commissioner Gardiner made a motion at 8:01 p.m.; seconded by Commissioner Sheffler to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote with those present.

11.       Old Business

a. Discuss / Approve status of the travel baseball / softball tournaments remaining summer 2020. 

Commissioner Sheffler made a motion at 8:13 p.m.; seconded by Commissioner Gardiner to approve cancelling the tournaments for June 2020 at Ray Fosse Park.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – yay, Commissioner McReynolds – yay, Commissioner Gott – nay.  Motion carried with 3 -1 vote.

12.       New Business

a. Discuss / Approve status of the Aquatic Center for Summer 2020 with Governor’s new phased opening announced on May 5, 2020.      

Commissioner Gardiner made a motion at 8:16 p.m.; seconded by Commissioner McReynolds to cancel the Aquatic Center for Summer 2020 due to new phased opening announced by the Illinois Governor.  Roll called.  Commissioner Gardiner – yay, Commissioner Sheffler – nay, Commissioner McReynolds – yay, Commissioner Gott – yay.  Motion carried with 3-1 vote.

b. Discuss / Approve status of the ball fields at Ray Fosse and Pyramid Parks.    

Commissioner Sheffler made a motion at 8:24 p.m.; seconded by Commissioner Gardiner to approve keeping the ball fields closed until the end of June 2020.  Roll called.  Motion carried with unanimous vote of those present.

c. Discuss / Approve TWIGS at Pyramid and Harrison – Bruce Parks beginning Memorial Day through the Summer 2020.    

Commissioner Sheffler made a motion at 8:27 p.m.; seconded by Commissioner McReynolds to approve TWIGS at Pyramid and Harrison – Bruce Parks beginning Memorial Day through the Summer 2020. Roll called.  Motion carried with unanimous vote of those present. 

d. Discuss / Approve Goofy Golf and Batting Cage operations for Summer 2020. 

Commissioner Sheffler made a motion at 8:31 p.m.; seconded by Commissioner Gardiner to approve the opening of Goofy Golf and Batting Cages with action plan present beginning in Phase 3, May 29, 2020.  Roll called.  Motion carried with unanimous vote.

e. Discuss / Approve FY2021 Tentative Budget Ordinance 20-01.

Commissioner Sheffler made a motion at 8:33 p.m.; seconded by Commissioner Gardiner to approve FY2021 Tentative Budget Ordinance 20-01.  Roll called.  Motion carried with unanimous vote.

f. Discuss / Approve Interest payment on Bonds to Bank of Oklahoma due June 15, 2020. 

Commissioner Sheffler made a motion at 8:34 p.m.; seconded by Commissioner McReynolds to approve interest payment on Bonds to Bank of Oklahoma due June 15, 2020.  Roll called.  Motion carried with unanimous vote.

13.       Next Meeting Date:  June 23, 2020

14.       Adjournment

Commissioner Gardiner a motion at 8:35 p.m.; seconded by Commissioner Sheffler to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.