Meeting Minutes – May 21, 2019

Minutes
Regular Meeting of
The Marion Park District
Board of Commissioners
May 21, 2019
7:00 p.m.
Boys Scout Cabin

Regular Meeting Minutes

1. Call to Order

The regular meeting called to order by President Gott at 7:13 p.m. with the
following Commissioners present:

Commissioner Gardiner
Commissioner Sheffler
Commissioner McReynolds
Commissioner Gott

Commissioner Gott noted that Commissioner Welch was absent.

2. Open Forum

There are no attendees for the Regular meeting. Pastor John Holst was in attendance and is on the agenda.

3. Approval of May 21, 2019 Agenda

Commissioner Sheffler made a motion at 7:15 p.m.; seconded by Commissioner Gardiner to approve the May 21, 2019 agenda. Roll called. Motion carried with unanimous vote.

Commissioner Gott asked for a motion to move to item 10 a. Discuss / Approve TWIGS program for Summer 2019 at Pyramid Park.

Commissioner Sheffler made a motion at 7:15 p.m.; seconded by Commissioner Gardiner to move to item 10 a. Discuss / Approve TWIGS program for Summer 2019 at Pyramid Park. Roll called. Motion carried with unanimous vote.

10. New Business:

a. Discuss / Approve TWIGS program for Summer 2019 at Pyramid Park.

John Holst states that he wanted to thank the Commissioners for allowing this program again this year, in 2018 they served approximately 40 kids per day. John Holst was present from the TWIGS program to ask for approval for the program to be held again at Pyramid Park. The program will run from May 28, 2019 – August 9, 2019. John Holst asked if the Park District would be able to take a picnic table to the Egyptian Board of Realtors for the second site. Director Reed advised we will need a certificate of liability insurance and an authorization form filled out.

Commissioner Sheffler made a motion at 7:21 p.m.; seconded by Commissioner McReynolds to approve TWIGS program for Summer 2019 at Pyramid Park. Roll called. Motion carried with unanimous vote.

Commissioner Gott asked for a motion to move back to item #4 of the agenda.

Commissioner Gardiner made a motion at 7:26 p.m.; seconded by Commissioner McReynolds to move to item 4 of the agenda. Roll called. Motion carried with unanimous vote.

4. Approval of Organizational Meeting Minutes: April 23, 2019.

Administrative Assistant added that this should be the approval of the Organization and Regular Meeting Minutes.

Commissioner Gardiner made a motion at 7:27 p.m.; seconded by Commissioner McReynolds to approve the Organizational and Regular meeting minutes for April 23, 2019. Roll called. Motion carried with unanimous vote.

5. Approval of April 2019 Financial Report

Commissioner Gott asked Director Reed if there was anything that needs to be brought to the Board’s attention. Director Reed states we are at 10 months into the fiscal year and are at 83.33% on our expenditures as of April 2019. Director Reed commented that we are in good shape. Commissioner Gott asked if there were any questions on the financial report with no reply from the other Commissioners.

Commissioner Gardiner made a motion at 7:32 p.m.; seconded by Commissioner Sheffler to approve the April 2019 Financial Report. Roll called. Motion carried with unanimous vote.

6. Department Reports
a. Administration
b. Park Services

Director Reed gave the Commissioners highlights of the Administrative Report and updated the Commissioners on the tournaments, Greater Midwest Baseball and Game 7. Game 7 has already updated their Facebook page with their 2020 schedule. Director Reed advised of the monthly meetings with Park Services and Administrative Assistant Kim is attending the meetings and taking notes. There was a meeting on May 8, 2019 with Park Services and he invited any Commissioner to take part in the meeting. There was an in-service on sexual and workplace harassment, as well as, CMS updates for healthcare for 2019 – 2020. Director Reed advised the Commissioners that Dan Reid has approached him to install a solar array by the Inclusive Playground at no cost to the Park District. He would like to engage Commissioner Welch and still needs to get additional information from Dan Reid.

Commissioner Gott moved onto the Park Services report. Director Reed advised there isn’t any really overtime cost with the tournaments due to the comp time availability. Director Reed states IDOC has helped with cleaning up the pool and helping with weed eating. Director Reed advised of using the trail mower at the bottoms at the Pyramid Park bottoms to knock down the grass. Director Reed ended the Park Service report by showing pictures to the Commissioners. Commissioner Gott asked how Beasley Concessions was doing at the park with Director Reed replying that Keith Beasley is very happy with his sales.

7. Commissioner Reports

Commissioner Gott asked if Commissioner Gardiner had anything to report with Commissioner Gardiner replying not at this time.

Commissioner Sheffler advised that he has reached out to a new City Commissioner regarding a partnership with the City of Marion and the Marion Park District to help clean up the waterways in Ray Fosse Park.

Commissioner Gott advised that he has spoken to Mayor Absher about offering welcome bags to new residents through the Marion Chamber of Commerce and doing a partnership with several entities. Commissioner Gott also asked if there was a free day at the pool this year and it could be looked at in the future. Director Reed states that if he wanted to do a free day, he could blitz it and it will be full staffed anyway. Director Reed said he will get it out on social media and the pool will be free on Memorial Day.

8. Executive Session pursuant to 5 ILCS 120/2(c) (2) of the Illinois Open Meetings Act (if requested):

a. Executive / Closed Minutes – Discussion of minutes of meeting lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Commissioner Gardiner made a motion at 8:06 p.m.; seconded by Commissioner McReynolds to approve going into Executive Session. Roll called. Motion carried with unanimous vote.

9. Reconvene to Open Session (possible actions following Executive Session)

Commissioner McReynolds made a motion at 8:21 p.m.; seconded by Commissioner Gardiner to approve reconvening into Open Session. Roll called. Motion carried with unanimous vote.

10. New Business

b. Discuss / Approve FY2020 Tentative Budget Ordinance 19-01.

Director Reed advised the Commissioners that the Budget worksheet and the Ordinance are both included in the packets. Director Reed has removed security from the budget due the wage increases in the future. Director Reed explains that the security is mainly used for turning off lights and locking things up after games and that responsibility can now be put back onto the coaches.

Commissioner Sheffler made a motion at 8:40 p.m.; seconded by Commissioner Gardiner to approve FY2020 Tentative Budget Ordinance 19-01. Roll called. Motion carried with unanimous vote.

c. Discuss / Approve Interest payment on Bonds to Bank of Oklahoma due June 15, 2019.

Commissioner Sheffler made a motion at 8:41 p.m.; seconded by Commissioner
McReynolds to approve interest payment on Bonds to Bank of Oklahoma due June 15, 2019. Roll called. Motion carried with unanimous vote.

d. Discuss / Approve CMS (Central Management Services) two (2) year agreement for healthcare coverage for Marion Park District employees.

Commissioner Sheffler made a motion at 8:43 p.m.; seconded by Commissioner Gardiner to approve the CMS (Central Management Services) two (2) year agreement for healthcare coverage for Marion Park District employees. Roll called. Motion carried with unanimous vote.

e. Discuss / Approve Pepsi MidAmerica agreement.

Commissioner Sheffler made a motion at 8:49 p.m.; seconded by Commissioner Gardiner to approve the Pepsi MidAmerica Agreement. Roll called. Motion carried with unanimous vote.

12. Next Meeting Date: June 25, 2019.

13. Adjournment

Commissioner McReynolds made a motion at 9:00 p.m.; seconded by Commissioner Sheffler to adjourn the Regular Meeting of the Marion Park District Board of Commissioners. Roll called. Motion carried with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director