Meeting Minutes – September 22, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   September 22, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:13 p.m. with the following Commissioners present:

Commissioner Sheffler

Commissioner McReynolds

Commissioner Welch

Commissioner Gott

Commissioner Gardiner was absent from the meeting but will arrive later.

2.         Open Forum

Craig Smith, President of Marion Soccer Inc. was present at the meeting.  He advised he was there to introduce himself and observe.  He has been the MSI President since April 2020 and had correspondence with Director Reed via email during the beginning of the pandemic.  Craig states that he hopes that MSI will be able to pick up some All-Star practices this fall for next spring and they would also like to hold clinics at the Soccer Complex.  Director Reed asked that MSI puts together a protocol for the clinic, he will advise the Marion Park District on the status.  Commissioner McReynolds asked how the program is going with Craig replying that there is still interest and have quite a few interested. 

3.         Approval of September 22, 2020 Agenda

Commissioner Sheffler made a motion at 7:20 p.m.; seconded by Commissioner McReynolds to approve the September 22, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

4.         Approval of Regular Meeting Minutes:  August 25, 2020.

Commissioner McReynolds made a motion at 7:21 p.m.; seconded by Commissioner Welch to approve the Regular Meeting Minutes – August 25, 2020.  Roll called.  Motion carried with unanimous vote with those present.

5.         Approval of August 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights with Director Reed replying that there was a tax deposit made today and the money will be transferred tomorrow to the Public Interest account.  Director Reed states that this month there will be some major expenses in Playgrounds / Rec due to some projects on the Park Services list.  Director Reed states that the 2-month average should be around 16.6 % for expenses and we are on track with 10% for 2 months.  Commissioner Gott asked Director Reed to communicate with Kim Meyer to change the wording on the Monthly Highlights Report to reflect the Public Interest account instead of the CD since the CD is nonexistent.    

Commissioner Gott read into the record that Commissioner Gardiner arrived at the meeting at 7:27 p.m.

Commissioner Sheffler made a motion at 7:27 p.m.; seconded by Commissioner Welch to approve the August 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

6.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administration and Park Services reports, pictures of Park Services projects were shown to the Commissioners. 

Director Reed wanted to report on items that were not included on the Administrative Report.  The first tax installment was deposited today in the amount of $602,954.36, the audit items are on track, Chase Withers grandmother passed away and we made sure there was an arrangement there, and Director Reed picked up a portrait at City Hall from an art teacher at Marion High School donated by Laurie Chapman of an original of the Boy Scout Cabin.  The last item, Director Reed was contacted by Robert Owsley regarding a positive COVID test from a 6U Softball player that played on Saturday, Director Reed advised him to contact Bi-County and they advised that with the plan they had in place on social distancing there was no need to quarantine. 

7.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no. 

Commissioner Sheffler states that the left bathroom light at Ashley Park has been on a couple of mornings at 5:45 a.m.  Commissioner Sheffler also stated that the Girl Scouts have been utilizing the Ashley Park Pavilion for meetings. 

Commissioner McReynolds – no, Commissioner Welch – no. 

Commissioner Gott asked if the stumps at Pyramid Park will be left or removed, Director Reed stated that some will stay for Disc Golf baskets for golfers to have a more challenging hole.  Some will be removed either by staff or Hodges Tree Service.        

8.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner Welch made a motion at 8:06 p.m.; seconded by Commissioner Sheffler to go into Executive Session.  Roll called.  Motion carried with unanimous vote with those present.

9.         Reconvene to Open Session (possible actions following Executive Session)

Commissioner Sheffler made a motion at 8:39 p.m.; seconded by Commissioner McReynolds to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote with those present.

10.       New Business

a. Discuss / Approve plaque dedication to Chuck Gulledge (Morgan) on the concession stand / announcer booth at McLaren Field.    

Commissioner Sheffler made a motion at 8:47 p.m.; seconded by Commissioner Gardiner to approve a plaque dedication to Chuck Gulledge (Morgan) on the concession stand / announcer booth at McLaren Field.  Roll called.  Motion carried with unanimous vote with those present.

b. Discuss / Approve payment of final installment of the loan for the Inclusive Playground to Farmers State Bank (total borrowed $65,000.00) in the amount of $33,861.72 due on October 19, 2020. 

Commissioner Sheffler made a motion at 8:49 p.m.; seconded by Commissioner Gardiner to approve the payment of final installment of the loan for the Inclusive Playground to Farmers State Bank (total borrowed $65,000.00) in the amount of $33,861.72 due on October 19, 2020.  Roll called.  Motion carried with unanimous vote with those present.

c. Discuss / Approve Collective Bargaining Agreement with International Union of Operating Engineers Local 318 for July 1, 2020 – June 30, 2023.

Commissioner Sheffler made a motion at 8:50 p.m.; seconded by Commissioner Welch to approve the Collective Bargaining Agreement with International Union of Operating Engineers Local 318 for July 1, 2020 – June 30, 2023.  Roll called.  Motion carried with unanimous vote with those present.

d. Discuss / Approve hourly wage increase for Administrative Assistant Kim Bauernfeind for FY21 retroactive to July 1, 2020.

Commissioner Gardiner made a motion at 8:51 p.m.; seconded by Commissioner Welch to approve a wage increase to $20.00 per hour for Administrative Assistant Kim Bauernfeind.  Roll called.  Motion carried with unanimous vote with those present.

e. Discuss / Approve rescinding Addendum I to the current employment agreement of Director Jack Reed, reinstating salary increase for FY21 retroactive to July 1, 2020.

Commissioner Sheffler made a motion at 8:52 p.m.; seconded by Commissioner McReynolds to approve rescinding Addendum I to the current employment agreement of Director Jack Reed, reinstating salary increase for FY21 retroactive to July 1, 2020.  Roll called.  Motion carried with unanimous vote with those present.

f. Discuss / Approve 2021 baseball & softball tournament dates as follows:

  1. May 1 – 2, 2021 Game 7:  Cinco De Mayo (Penning)

2. June 25 – 27, 2021 USSSA Illinois State Regional (Strode)

Commissioner Sheffler made a motion at 8:53 p.m.; seconded by Commissioner Welch to approve the 2021 baseball & softball tournaments as follows: 

  1. May 1 – 2, 2021 Game 7:  Cinco De May (Penning)
  2. July 25 – 27, 2021 USSSA Illinois State Regional (Strode)

Roll called.  Motion carried with unanimous vote with those present.

11.       Next Meeting Date:  October 27, 2020

12.       Adjournment

Commissioner Sheffler made a motion at 8:55 p.m.; seconded by Commissioner Gardiner to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.