Meeting Minutes – September 24, 2019

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   September 24, 2019

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting to order at 7:07 p.m. with the following Commissioners present:

            Commissioner Gardiner

            Commissioner Sheffler

            Commissioner Welch

            Commissioner Gott

            Commissioner McReynolds is absent.

2.         Open Forum

No members of the public present

3.         Approval of September 24, 2019 Agenda

Commissioner Gardiner made a motion at 7:08 p.m.; seconded by Commissioner Welch to approve the September 24, 2019 agenda.  Roll called.  Motion carried with unanimous vote.

4.         Approval of Regular Meeting Minutes:  August 27, 2019

Commissioner Sheffler made a motion at 7:09 p.m.; seconded by Commissioner Gardiner to approve the August 27, 2019 minutes.  Roll called.  Motion carried with unanimous vote.

5.         Approval of August 2019 Financial Report

Commissioner Gott asked Director Reed if he wanted to explain anything regarding the financials.  Director Reed states the everything seems to be on course.  Commissioner Sheffler asked if everything was straightened out from last month with Director Reed replying yes it has been fixed.  Director Reed did advise that the totals on the Capital funds account is incorrect on this statement and should be approximately $3,800 instead of $6,800.   

Commissioner Sheffler made a motion at 7:14 p.m.; seconded by Commissioner Welch to approve the August 2019 Financial Report.  Roll called.  Motion carried with unanimous vote.

6.         Department Reports

            a. Administration

            b. Park Services

Director Reed brought to the attention a few highlights on both reports and allowed Commissioners to ask any questions.          

7.         Commissioners Reports        

Commissioner Gott asked if any of the Commissioners had anything to report: Commissioner Gardiner stated he had nothing at this time.

Commissioner Sheffler states he has had a few conversations with concessionaires at Ray Fosse Park.  He provided the Commissioners with pictures of some things that need attention at the Field 7 concession area and the Batting Cages and Goofy Golf.  The other Commissioners decided to have discussion items in the next few meetings to address the issues at the Batting Cages and Goofy Golf and would like to have a plan by January 2020.        

Commissioner Welch had nothing at this time.

Commissioner Gott added that he appreciated the other Commissioners coming to the Black Diamond Pickleball Complex ribbon cutting and was happy with the turn out.  He did ask Director Reed to correct the Pickleball community in regard to thanking the City for the venue, this needs to be addressed as the City was not responsible for the complex. 

8.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 

Commissioner Gardiner made a motion at 7:50 p.m.; seconded by Commissioner Sheffler to go into Executive Session.  Roll called.  Motion carried with unanimous vote.

9.         Reconvene to Open Session (possible actions following Executive Session)

            Commissioner Sheffler made a motion at 8:21 p.m.; seconded by Commissioner Welch to reconvene to Open Session. 

10.       New Business

a.   Discuss / Approve Lion’s Club utilizing the Boy Scout Cabin for their annual BBQ October 17 – 18, 2019 (set up October 17, event October 18).

     Commissioner Gardiner explained the need for the location and what events would take place.        

Commissioner Sheffler made a motion at 8:24 p.m.; seconded by Commissioner Welch to approve Lion’s Club utilizing the Boy Scout Cabin for their annual BBQ October 17 – 18, 2019 (set up October 17, event October 18).  Roll called.  Commissioner Gardiner – abstain, Commissioner Sheffler – yea, Commissioner Welch – yea, Commissioner Gott – yea, Motion carried with 3-0 vote.

b.  Discuss / Approve a Pickleball tournament at the new Black Diamond Pickleball Complex on October 19, 2019.  Tournament will be hosted by the Marion Park District and volunteers from the Marion Pickleball Club will assist during the tournament.  Marion Park District will be procession registrations and fees through the website.      

Commissioner Sheffler made a motion at 8:25 p.m.; seconded by Commissioner Gardiner to approve a Pickleball tournament at the new Black Diamond Pickleball Complex on October 19, 2019.  Tournament will be hosted by the Marion Park District and volunteers from the Marion Pickleball Club will assist during the tournament.  Marion Park District will be procession registrations and fees through the website. Roll called.  Motion carried with unanimous vote.

        c.  Discuss / Approve 3- in 1 CD renewal date of September 30, 2019 with Peoples National Bank      

Commissioner Sheffler made a motion at 8:29 p.m.; seconded by Commissioner Gardiner to approve agreement with Southern Illinois Energy Group LLC to install a solar array at Ray Fosse Park per agreement.  Roll called.  Motion carried with unanimous vote.

  d.   Discuss / Approve first installment of the loan payment for the Inclusive Playground to Farmers State Bank (total borrowed $65,000.00) in the amount of $33,861.73 due on October 19, 2019 with 2nd installment due October 19, 2020 in the amount of $33,861.72.  The current balance in the Inclusive Playground account is $69,625.73.    

Commissioner Gardiner made a motion at 8:41 p.m.; seconded by Commissioner Sheffler to approve first installment of the loan payment for the Inclusive Playground to Farmers State Bank (total borrowed $65,000.00) in the amount of $33,861.73 due on October 19, 2019 Roll called.  Motion carried with unanimous vote.

       e.  Discuss / Approve Refuge Temple having a Community Day on October 19, 2019 at the Harrison – Bruce Pavilion in Ray Fosse Park.  They would like the Marion Park District to donate the grill for their use on that date. 

Commissioner Gardiner made a motion at 8:43 p.m.; seconded by Commissioner Sheffler to approve Refuge Temple having a Community Day on October 19, 2019 at the Harrison – Bruce Pavilion in Ray Fosse Park.  They would like the Marion Park District to donate the grill for their use on that date.  Roll called.  Motion carried with unanimous vote.

11.       Next Meeting Date:  September 24, 2019

12.       Adjournment

Commissioner Sheffler made a motion at 8:45 p.m.; seconded by Commissioner Welch to adjourn the Regular Meeting of the Marion Park District Board of Commissioners.  Roll called.  Motion carried with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.