Regular Meeting Minutes – July 28, 2020

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   July 28, 2020

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Minutes

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:00 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner McReynolds

Commissioner Gott

Commissioner Sheffler

Commissioner Welch attended the meeting remotely due to health reasons / under quarantine per his employer and in accordance with the Remote Attendance Resolution.

2.         Open Forum

There are no public attendees or calls.

3.         Approval of July 28, 2020 Agenda

Commissioner Sheffler made a motion at 7:01 p.m.; seconded by Commissioner McReynolds to approve the July 28, 2020 agenda.  Roll called.  Motion carried with unanimous vote with those present.

4.         Approval of Budget Hearing and Regular Meeting Minutes – June 23, 2020.

Commissioner McReynolds made a motion at 7:02 p.m.; seconded by Commissioner Gardiner to approve the Budget Hearing and Regular Meeting Minutes – June 23, 2020 with the correction in item 2.  Open Forum – for the Budget Hearing and Regular Meeting Minutes removing “for the meeting due to the COVID19 pandemic.”  Roll called.  Motion carried with unanimous vote with those present.

5.         Approval of June 2020 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights.  Director Reed advised the Commissioners that this is the last month of the fiscal year and due to the hold on spending, we will end the year with an additional $275,131.24 over the 18% cash reserve.  Commissioner Gott asked about the Inclusive Playground fund and if there was a payment due with Director Reed replying yes in October. 

Commissioner Sheffler made a motion at 7:06 p.m.; seconded by Commissioner McReynolds to approve the June 2020 Financial Report.  Roll called.  Motion carried with unanimous vote with those present.

6.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administration and Park Services reports, pictures of Park Services projects were shown to the Commissioners.  Director Reed also advised of the Air Evac utilizing Field # 7 in Ray Fosse Park for emergency landings in the month of July 2020, pictures of the Air Evac helicopter were shown.         

7.         Commissioners Reports         

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner Sheffler – no, Commissioner McReynolds – no, Commissioner Gott wanted to make Director Reed aware that the grass was not blown off the sidewalks, etc. at Harrison – Bruce Park after mowing today. 

8.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

a. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 

b. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

c.  The collective negotiations between public employers and their employees and deliberations concerning salary schedules for one or more classes of employees. 

Commissioner Gardiner made a motion at 7:30 p.m.; seconded by Commissioner Sheffler to go into Executive Session.  Roll called.  Motion carried with unanimous vote.

9.         Reconvene to Open Session (possible actions following Executive Session)

Commissioner Gardiner made a motion at 8:44 p.m.; seconded by Commissioner Sheffler to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote.

10.       Old Business

a. Discuss / Approve Revenues by Source Ordinance 20-02.    

Commissioner Sheffler made a motion at 8:47 p.m.; seconded by Commissioner Gardiner to approve the Revenues by Source Ordinance 20-02.  Roll called.  Motion carried with unanimous vote.

b. Discuss / Approve FY2021 Final Budget Ordinance 20-03.    

Commissioner Sheffler made a motion at 8:48 p.m.; seconded by Commissioner McReynolds to approve the FY2021 Final Budget Ordinance 20-03. Roll called.  Motion carried with unanimous vote. 

11.       New Business

a. Discuss / Approve hiring Park Tech I to replace retired Park Tech I, Steve Clendenin.

Commissioner Sheffler made a motion at 8:49 p.m.; seconded by Commissioner Welch to approve the hiring of a Park Tech I to replace retired Park Tech I, Steve Clendenin.  Roll called.  Motion carried with unanimous vote. 

b. Discuss / Approve increasing phone stipend for Administrative Assistant Kim from $20.00 per month to $30.00 per month.

Commissioner Sheffler made a motion at 8:49 p.m.; seconded by Commissioner Welch to approve the hiring of a Park Tech I to replace retired Park Tech I, Steve Clendenin.  Roll called.  Motion carried with unanimous vote. 

c. Discuss / Approve requesting bids to repair / close in waterway in Fosse Park near North Garfield Street. 

Commissioner Sheffler made a motion at 8:53 p.m.; seconded by Commissioner McReynolds to approve requesting bids to repair / close in waterway in Fosse Park near North Garfield Street.  Roll called.  Motion carried with unanimous vote.

12.       Next Meeting Date:  August 25, 2020

13.       Adjournment

Commissioner Gardiner made a motion at 8:55 p.m.; seconded by Commissioner McReynolds to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.