Regular Meeting Minutes – November 19, 2019

Minutes

 Regular Meeting of

  The Marion Park District

    Board of Commissioners

   November 19, 2019

  7:00 p.m.

  Boy Scout Cabin

 Regular Meeting Agenda

1.         Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 7:13 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner McReynolds

Commissioner Welch

Commissioner Gott

Commissioner Sheffler is absent.

2.         Open Forum

            There are no public attendees at the Regular Meeting and no discussion items.

3.         Approval of November 19, 2019 Agenda

Commissioner Gardiner made a motion at 7:13 p.m.; seconded by Commissioner Welch to approve the November 19, 2019 agenda.  Roll called.  Motion carried with unanimous vote.

4.         Approval of Regular Meeting Minutes:  October 22, 2019

Commissioner McReynolds made a motion at 7:14 p.m.; seconded by Commissioner Welch to approve the October 22, 2019 minutes.  Roll called.  Motion carried with unanimous vote.

5.         Approval of October 2019 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights.  Director Reed stated that everything seems to be doing fine and if we had no more revenue the rest of the year, we will be able to use approximately $93,000 per month on operating expenses.  Last month total operating expenses was around $84,000.  We are a quarter of the way through the year which should be 33.33% and the overall expenses are at 25.5%.

Commissioner Gott added there will be one check from the tax sale money and one smaller check which is the interest. 

Commissioner Gardiner made a motion at 7:32 p.m.; seconded by Commissioner Welch to approve the October 2019 Financial Report.  Roll called.  Motion carried with unanimous vote.

6.         Department Reports

            a. Administration

            b. Park Services

Director Reed went over the Administrative Reports and Park Services Reports highlighting certain areas: 

  1. the structural engineer information regarding the Rock N’ Raft
  2. we are first on the list for the Black Diamond Pickleball Complex crack repair with Ken Roberts for the Spring 2020
  3. Administrative Assistant Kim attended a HR seminar, added PC Matic software to all computers and claimed all Google sites
  4. he will be attending the TIF meeting on December 2, 2019
  5. a port-a-potty has been added to the Heartland Regional Center Inclusive Playground area.
  6. Bruce Electric has provided a quote for rerouting the electric at the shop, Goofy Golf and the Black Diamond Pickleball Complex area.

7.         Commissioners Reports        

            The Commissioners had nothing to report at this time.

8.         Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):                

  1. Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 
  2. Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

Commissioner Welch made a motion at 7:56 p.m.; seconded by Commissioner McReynolds to go into Executive Session.  Roll called.  Motion carried with unanimous vote.

9.         Reconvene to Open Session (possible actions following Executive Session)

Commissioner Gardiner made a motion at 8:43 p.m.; seconded by Commissioner McReynolds to reconvene to Open Session.  Roll called.  Motion carried with unanimous vote.

10.       New Business

a.  Discuss / Approve special compensation for all full-time staff (M. Strobel, C. Gravatt, C. Withers, S. Clendenin, K. Bauernfeind, K. Houseright, J. Reed and C. Underwood) of the Marion Park   District.

Commissioner Gardiner made a motion at 8:49 p.m.; seconded by Commissioner Gardiner to approve a special compensation for all full-time staff (M. Strobel, C. Gravatt, C. Withers, S. Clendenin, K. Bauernfeind, K. Houseright, J. Reed and C. Underwood) of the Marion Park District in the amount of $400.00.  Roll called.  Motion carried with unanimous vote.

b.  Discuss / Approve Merit Compensation for Director.

Commissioner Gardiner made a motion at 8:50 p.m.; seconded by Commissioner Welch to approve a Merit Compensation for the Director in the amount of $3,000.00.  Roll called.  Motion carried with unanimous vote.

c.  Discuss / Approve 2020 fee schedule (season fees, tournaments, Aquatic Center, etc.)

Commissioner McReynolds made a motion at 8:51 p.m.; seconded by Commissioner Welch to approve the 2020 fee schedule (season fees, tournament, Aquatic Center, etc.).  Roll called.  Motion carried with unanimous vote.

d.  Discuss / Approve the final Tax Levy Ordinance 19-05 for FY2020.

Commissioner Welch made a motion at 8:52 p.m.; seconded by Commissioner McReynolds to approve the final Tax Levy Ordinance 19-05 for FY2020.  Roll called.  Motion carried with unanimous vote.

e.  Discuss / Approve Bond payment due on or before December 10, 2019 in the amount of $52,681.50.

Commissioner Gardiner made a motion at 8:53 p.m.; seconded by Commissioner McReynolds to approve the Bond Payment due on or before December 10, 2019 in the amount of $52,681.50.  Roll called.  Motion carried with unanimous vote.

f.  Discuss / Approve opening an account with Illinois Funds.

Commissioner Gardiner made a motion at 8:54 p.m.; seconded by Commissioner Welch to approve opening an account with Illinois Funds.  Roll called.  Motion carried with unanimous vote.

g.  Discuss / Approve transferring $xxx,xxx to Illinois Funds.

Commissioner Gardiner made a motion at 9:00 p.m.; seconded by Commissioner Welch to approve the transferring $700,000 from Peoples National Bank to the Illinois Funds account which will be established.  Roll called.  Motion carried with unanimous vote.

h.  Discuss / Approve the purchase of a table for the 99th annual Marion Chamber of Commerce Awards Banquet & Auction on January 17, 2020. 

Commissioner Welch made a motion at 7:11 p.m.; seconded by Commissioner Gardiner to approve the September 24, 2019 minutes.  Roll called.  Motion carried with unanimous vote.

i.   Discuss / Approve the Marion Park District donating the Boy Scout Cabin to the Lions Club for their BBQ’s in April and October 2020 and in the future.

Commissioner McReynolds made a motion at 9:09 p.m.; seconded by Commissioner Welch to approve the donating the Boy Scout Cabin to the Lions Club for their BBQ’s in April and October 2020 and in the future.  Roll called.  Commissioner Gardiner – silent, Commissioner McReynolds – yay, Commissioner Welch – yay, Commissioner Gott – yay.  Motion carried with 3-0 vote.

j.   Discuss / Approve a Greater Midwest Baseball (GMB) tournament May 2 and 3, 2020 to replace the Game 7 Cinco de Mayo tournament.

Commissioner Gardiner made a motion at 9:11 p.m.; seconded by Commissioner McReynolds to approve Greater Midwest Baseball (GMB) tournament May 2 and 3, 2020 to replace Game 7 Cinco de Mayo tournament.  Roll called.  Motion carried with unanimous vote.

k.  Discuss quote from Bruce Electric in the approximate amount of $7,000 with Board President approval to reroute power to the Black Diamond Pickleball Complex to make way for waterway repair and upgrade.  

l.   Discuss / Approve Illinois Public Risk Fund (IPRF – worker’s compensation) renewal for 2020.  Total amount of premium is $24,224.00 but will pay $6,056.00 quarterly. 

Commissioner Welch made a motion at 9:18 p.m.; seconded by Commissioner McReynolds to approve Illinois Public Risk Fund (IPRF – worker’s compensation) renewal for 2020.  Total amount of premium is $24,224.00 but will pay $6,056.00 quarterly.  Roll called.  Motion carried with unanimous vote.

m.  Discuss / Approve reimbursement of benefit time used by Matthew Strobel since July 31, 2019.  Approval of worker’s compensation is pending approval at this time. 

Commissioner Gardiner made a motion at 9:19 p.m.; seconded by Commissioner McReynolds to table reimbursement of benefit time used by Matthew Strobel since July 31, 2019.  Approval of worker’s compensation is pending approval at this time.  Roll called.  Motion to table with unanimous vote.

n.  Discuss / Approve revised Marion Park District Employee Handbook.

Commissioner Welch made a motion at 9:29 p.m.; seconded by Commissioner Gardiner to table revised Marion Park District Employee Handbook.  Roll called.  Motion to table with unanimous vote.

11.       Next Meeting Date:  December 17, 2019

12.       Adjournment

Commissioner Gardiner made a motion at 9:30 p.m.; seconded by Commissioner McReynolds to adjourn the Regular meeting of the Marion Park District.  Roll called.  Motion to table with unanimous vote.

In accordance with the provisions of the Americans with Disabilities Act, any individual who is in need of a reasonable accommodation in order to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Jack Reed, Director at 618-993-3940.